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HomeMy WebLinkAbout24-123 Receiving the Quote and Awarding the Contract for the Lower Level City Hall Furniture 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 24-123 A RESOLUTION RECEIVING THE QUOTE AND AWARDING THE CONTRACT FOR THE LOWER-LEVEL CITY HALL FURNITURE (2024-17) Motion By: Lake Second By: Churchill WHEREAS, the lower level of City Hall sustained significant water damage on July 12, 2024, as a result of a pipe malfunction that occurred during routine maintenance on the fire suppression system; and WHEREAS, a full renovation, including removing, cleaning and re-installing furniture is required as a result of this damage; and WHEREAS, WHEREAS, staff solicited a quote from Henricksen, the original furniture supplier, to remove, clean and re-install the existing furniture; and staff also solicited a quote to modify the existing workstations to include glass to facilitate more natural light in the employee workspaces; and WHEREAS, the $68,395.38 cost for furniture replacement will be funded as part of the insurance claim for the repair of the lower level of City Hall and the $13,108.75 cost for the workstation modifications will come from the City Hall facility operating budget; and WHEREAS, Staff recommend awarding a contract to Henricksen in the amount of $81,504.13 ($68,395.38 + $13,108.75). NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to execute a contract with Henricksen in the amount of $81,504.13 for the removal, cleaning and reinstallation of the lower level City Hall furniture and modifications to the workstations. 3. This cost will be funded as part of the insurance claim for the repair of the lower level of City Hall and City facility operating funds. ($68,395.38 expenditure recorded in 440-41940.00-55560.00-FAC24-000002 and $13,108.75 expenditure for modifying the cubicle walls recorded in 101-41940.00-55560.00). The General Fund facilities budget will be amended to reclassify the $13,108.75 from building maintenance-54010.02 to building improvements-55560.00 Passed and adopted by the Prior Lake City Council this 15th day of November 2024. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☐ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ M:\2- City Clerk\City Council\Resolutions\2024\24-123 Receiving the Quote and Awarding the Contract for the Lower Level City Hall Furniture.docx 2 Absent ☐ ☐ ☒ ☐ ☐ ______________________________ Jason Wedel, City Manager