HomeMy WebLinkAbout05(C) - Resolution Approving 2025 Budget Amendments
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
CITY COUNCIL AGENDA REPORT
ITEM: 5C
MEETING DATE: March 25, 2025
PREPARED BY: Cathy Erickson, Finance Director
PRESENTED BY: Cathy Erickson
AGENDA ITEM: Resolution Approving 2025 Budget Amendments
RECOMMENDED ACTION:
The purpose of this agenda item is to consider budget amendments for the General Fund, Park
Equipment Replacement Fund, Facilities Management Fund, Water, Sewer, and Stormwater
Funds. The primary purpose is to carry forward the funding and expenditures associated with
certain uncompleted projects to 2025 when the expenditures will be incurred and to adjust a
budget where costs are now known. Staff are recommending the carry forward of expenditure
and funding in the amount of $717,960 for 2025.
BACKGROUND:
The 2024 budget was adopted on December 5, 2023. Some of the items contained in that
document were not completed in 2024 and must therefore be moved to the 2025 budget so they
can be completed with the original funding allocation. These amendments do NOT increase or
decrease the tax levy for either 2024 or 2025. The funding source for the budget amendments is
fund reserves of the respective fund. See the budget amendment detail table shown below.
FINANCIAL IMPACT:
To accurately reflect expenditure and funding on the financial reports and for the year ending
12/31/2025, the budget should be amended as follows:
Fund-
Expenditures
2025 Budget
Amendment
General Fund $260,460
Park Equipment
Replacement Fund 15,000
Facilities Mgmt.
Fund 318,000
Water Fund 90,500
Stormwater Fund 15,000
Sewer Fund 19,000
Totals $ 717,960
Item 5C
Page | 2
Fund Name Department Description
Amount
General Fund:
General City Clerk Municode update/features budgeted in 2024, but
most features will not be activated until 2025.
3,275
General Finance Carryforward budget for city financial plan
modeling updates
5,000
General Information
Technology
Budget carryforward for Police Department server
budgeted in 2024 but server update will occur in
2025
30,000
General Police Executive Safety Institute training course. Budget
for training in 2024, but course held in 2025
14,600
General Police Remodel work budgeted in 2024 but now
underway in 2025
24,000
General Police Wellness architect plan - work to be completed in
2025
3,000
General Police Computer compliance requirements based on the
Criminal Justice Information System (CGIS)
15,000
General Engineering Annexation area AUAR study and study of cost to
install sewer to industrial area
210,000
General Engineering Revenue Contribution from CDA for AUAR Study
(75,000)
General Engineering Revenue Contribution from Scott County for
AUAR Study
(50,000)
General Net cost of AUAR and the sewer extension study
in the orderly annexation area
85,000
General Facilities -
City Hall
Carry forward to 2025 to be used for additional
maintenance items/catch up work as identified by
new Facilities Manager.
29,000
General Facilities -
City Hall
Carryforward budget for remaining work for City
Hall renovation lighting added.
3,000
General Facilities -
City Hall
Carryforward budget for remaining work for City
Hall renovation - modifying cubical walls to bring
in additional light
13,110
General Facilities -
City Hall
Trailhead conference room tables and chairs
(funding with unspent funds in Community
Development and Building Inspection department
current expenditure category. Primarily favorable
to budget in the professional services account. No
contracted building inspectors needed and no
specific Community development project/planning
professional services
13,000
General Parks Carryover for shelter maintenance that was not
completed in 2024/Reroof Lakefront Park pavilion
22,475
General Fund Subtotal
260,460
Item 5C
Page | 3
Fund Name Department Description
Amount
Park Equipment Replacement Fund:
Park
Equipment
Replacement.
Parks Wilds basketball court resurfacing
15,000
Park Equipment Replacement Fund Subtotal
15,000
Facilities Management Fund:
Facilities
Management
City Hall Carryforward budget for project development for
City Hall 2026 improvement project
20,000
Facilities
Management
Police Carryforward budget for project development for
Police department 2026 improvement project
73,000
Facilities
Management
Fire Budget for Fire Station 1 bathroom remodel
(carryforward funding from Fire/Police budgets
(PD overhead door/sully port work not needed/still
good condition and not all planned Fire projects
completed)
225,000
Facilities Mgmt. Fund Subtotal
318,000
Water Fund:
Water Fund Water Carry forward budget for auto gate
40,500
Water Fund Water Carry forward budget for backwash pump
50,000
Water Fund Subtotal
90,500
Stormwater Fund:
Stormwater
Fund
Stormwater City portion for PL Outlet Channel lining project
per Watershed District
15,000
Stormwater Fund Subtotal
15,000
Sewer fund:
Sewer Fund Sewer Radios in budget but not purchased. Carryforward
for evaluation/purchase in 2025.
19,000
Sewer Fund Subtotal - Subtotal
19,000
Budget Amendment Total - All funds (net of
revenue and expenditures)
717,960
ALTERNATIVES:
Item 5C
Page | 4
1. Approve a resolution approving amendment to the 2025 budgets.
2. Remove this item from the consent agenda for additional discussion.
ATTACHMENTS:
1. Resolution - Resolution Approving 2025 Budget Amendments
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4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 25-
RESOLUTION APPRIVING 2025 BUDGET AMENDMENTS
Motion By: Second By:
WHEREAS, The 2024 and 2025 budgets were adopted on December 05, 2023 and
December 3, 2024, respectively. Some of the items contained in the 2024
budget were not completed in 2024 and must therefore be moved to the 2025
budget so they can be completed with the original funding allocation; and
WHEREAS, The 2025 budget does not reflect expenditures and funding of $717.960 for the
carryforward of projects/items that could not be completed due to timing
constraints and staffing issues. The services were not performed or goods
received in 2024 as the projects was not completed in 2024. Therefore, the
expenditure budget will be carried forward to the 2025 budgets by fund as
detailed in the agenda report; and
WHEREAS, The 2025 General Fund budget does not reflect expenditures and funding for
the Alternative Urban Areawide Review (AUAR) and sewer extension study in
the Spring Lake Township annexation area. The city portion of the cost is
$85,000, after Scott County and Scott County CDA contributions.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The 2025 Budgets are amended to reflect the expenditures as noted above.
3. Funding will be provided by the respective Fund reserves.
Fund-
Expenditures
2025 Budget
Amendment
General Fund $260,460
Park Equipment
Replacement Fund 15,000
Facilities Mgmt.
Fund 318,000
Water Fund 90,500
Stormwater Fund 15,000
Sewer Fund 19,000
Totals $ 717,960
M:\1- Deputy Clerk- Admin Assistant\Council Meeting Printing Folder\Manually Compiling Folder\Resolution - Resolution Approving 2025 Budget
Amendments.docx 2
Passed and adopted by the Prior Lake City Council this 25th day of March 2025.
VOTE Briggs Braid Churchill Lake Hellier
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager