HomeMy WebLinkAbout05(G) - Resolution Authorizing Final Payment to Minnesota Dirt Works, Inc. for the TH 13 Trail Segment 5 Project (2020-02) Report
ITEM: 5G
CITY COUNCIL AGENDA REPORT
MEETING DATE: July 22, 2025
PREPARED BY: Luke Schwarz, Assistant City Engineer
PRESENTED BY: Luke Schwarz
AGENDA ITEM: Resolution Authorizing Final Payment to Minnesota Dirt Works,
Inc. for the TH 13 Trail Segment 5 Project (2020-02)
RECOMMENDED ACTION:
Adopt a resolution authorizing final payment to Minnesota Dirt Works, Inc., for the TH 13 Trail
Segment 5 Project (2020-02).
BACKGROUND:
The TH 13 Trail Segment 5 Project included the construction of a trail within MnDOT right-of-way
from Anna Trail to Pleasant Street SE along the west side TH 13. With the completion of this trail
segment, there is now a continuous trail along TH 13 from CR 21 in downtown Prior Lake, south
to CR 12. This also provides a continuous trail and sidewalk system from the Big Woods Regional
Trail that runs along CR 21 through downtown to the Three Rivers Park District regional park at
Spring Lake.
On May 20, 2024, the City Council awarded the construction contract to Minnesota Dirt Works,
Inc. All work has been completed in accordance with the contract. All punch list items have been
completed and any additional repairs will be covered under the project warranty.
The final payment amount is $17,770.83. With this payment the total contract amount paid to
Minnesota Dirt Works, Inc. is $265,854.33. This is 6.95% higher than the original contract amount
of $248,568.39 for the project. The additional cost was necessary to correct some areas of poor
soils which resulted in a change order of $29,518.40.
Minnesota Dirt Works, Inc. delivered a quality project and is addressing the outstanding work
items. It is appropriate to provide full and final payment at this time, contingent upon the
completion of any outstanding punch list items and receipt of final contract documents.
As shown below, with a final payment of $17,770.83 to Minnesota Dirt Works, Inc. and the
overhead for legal, engineering, administration, and finance costs, the total final project cost is
$463,102.38. This final project cost is 6.44% lower than the original estimated project cost of
$495,000.
FINANCIAL IMPACT:
The TH 13 Trail Segment 5 Project was funded as follows:
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5G
Page | 2
Estimate Actual
Congressionally Directed Funding $240,000 $212,683.46
DNR Trail Grant Funds $60,000 $53,170.87
Capital Park Funds $195,000 $197,248.05
Total $495,000 $463,102.38
ALTERNATIVES:
1. Motion and second to adopt a resolution authorizing final payment to Minnesota Dirt
Works, Inc. for the TH 13 Trail Segment 5 Project (2020-02).
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. 20250722 Authorize Final Payment - RESO
2. Attach 2 - Letter of Recommendation
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 25-
A RESOLUTION AUTHORIZING FINAL PAYMENT TO MINNESOTA DIRT WORKS, INC.
FOR THE TH 13 TRAIL SEGMENT 5 PROJECT (2020-02)
Motion By: Second By:
WHEREAS, on May 20, 2024, the City Council adopted Resolution 24-057 which
authorized the City to award a contract to Minnestoa Dirt Works, Inc. for the
TH 13 Trail Segment 5 Project (2020-02); and
WHEREAS, the contract outlined the improvements the contractor was responsible for
installing; and
WHEREAS, these improvements and all other contract responsibilities are now complete to
the satisfaction of the city; and
WHEREAS, WSB LLC, the city’s consultant engineer for this project, has provided a letter
recommending final payment at this time.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the TH 13 Trail Segment 5
Project.
3. Final payment will be made to Minnesota Dirt Works, Inc. in the amount of $17,770.83.
nd
Passed and adopted by the Prior Lake City Council this 22 day of July 2025.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐
☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
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July 11, 2025
Mr. Nick Monserud, PE
City of Prior Lake
4646 Dakota Street SE
Prior Lake, MN 55372
Re: Final Construction Pay Voucher No. 2
TH 13 Trail Connection
City of Prior Lake, MN
WSB Project No. 022937-000
Dear Mr. Monserud:
Please find attached Final Construction Pay Voucher No. 2 for the above referenced project in
the amount of $17,770.83. The quantities completed to date have been reviewed and agreed
upon by the contractor and WSB and all retainage on the contract has been released.
WSB hereby recommends final acceptance of the project upon completion of the punchlist work
and receipt of the following required paperwork:
1. Satisfactory showing that the Contractor has complied with the provisions of Minnesota
Statutes 290.92 requiring withholding state income tax (IC134 forms).
2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the
contract have been fully paid or satisfactorily secured (lien waivers, if any).
3. Consent of Surety to Final Payment certification from the Contractor’s surety.
4. Two-year Maintenance Bond.
If you have any questions or comments regarding this voucher, please contact me at
952.737.4675. Thank you.
Sincerely,
WSB
Monica Heil, PE
City Engineer
Attachments
cc: Dan Ames, Minnesota Dirt Works Inc.
srb