The URL can be used to link to this page

Home My WebLink About07(A) - Resolution Adopting the Assessment Roll for the Martindale / Henning / Hickory Reclamation Project (2025-03) Resolution Receiving Bids and Awarding the Contract for the Martindale / Henning / Hickory Report ITEM: 7A CITY COUNCIL AGENDA REPORT MEETING DATE: July 22, 2025 PREPARED BY: Luke Schwarz, Assistant City Engineer PRESENTED BY: Luke Schwarz AGENDA ITEM: Resolution Adopting the Assessment Roll for the Martindale/Henning/Hickory Reclamation Project (2025-03) Resolution Receiving Bids and Awarding the Contract for the Martindale/Henning/Hickory Reclamation Project (2025-03) STRATEGIC STABLE & SUSTAINABLE INFRASTRUCTURE PRIORITY: 1. Maintain average OCI 70. RECOMMENDED ACTION: 1. Adopt a resolution adopting the assessment roll for the Martindale/Henning/Hickory Reclamation Project (2025-03). 2. Adopt a resolution receiving bids and awarding the contract for the Martindale/Henning/Hickory Reclamation Project (2025-03). BACKGROUND: The Martindale/Henning/Hickory Reclamation Project includes reclamation of the existing roadway and storm sewer improvements for Martindale St NE, Henning Cir NE and Hickory Ave NE, as shown on the attached assessment map. The City Council held a Public Hearing on November 26, 2024, and ordered the improvements for the Martindale/Henning/Hickory Reclamation Project. At the April 22, 2025 meeting the City Council accepted the plans and specifications and authorized the advertisement for bids. The City received a total of five (5) bids on May 15, 2025. The bids have been reviewed and tabulated by Bolton & Menk, Inc., the city’s consulting engineer on this project. OMG Midwest Inc. Dba Minnesota Paving & Materials of Rogers, MN submitted the low bid in the amount of $538,830.33, which is 17.9% below the engineer’s estimate of $656,480. The bid from Valley Paving was rejected due to their submittal of the wrong documentation. COMPANY BID AMOUNT OMG Midwest Inc. Dba Minnesota Paving & Materials $538,830.33 Valley Paving, Inc. Rejected GMH Asphalt Corporation $596,450.25 Northwest $598,775.00 Bituminous Roadways, Inc. $712,718.00 Bolton & Menk has provided the attached recommendation letter to award this project to OMG Midwest Inc. Dba Minnesota Paving & Materials. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 7A Page | 2 The project area contains 30 single-family residential properties. The proposed assessments, which are calculated in accordance with the City of Prior Lake Assessment Policy, are shown in the table below: Assessment per unit Number of units Total Proposed Assessment $5,870 30 $176,100 An assessment hearing conducted on July 22, 2025 will provide an extended prepay period without interest to property owners, with a deadline for pre-payment of November 3, 2025. Following is an updated project schedule:  Assessment Hearing and Award Contract July 22, 2025  Construction August – November 2025 FINANCIAL IMPACT: The proposed project costs and funding are shown in the tables below: ESTIMATED PROJECT COST Construction $538,830 Contingency (12%) $64,660 Legal, Eng, Admin, Finance (32%) $173,340 Total Project Cost $776,830 PROPOSED FUNDING Tax Levy $361,593 Assessment ($5,870 x 30 parcels) $176,100 Water Quality Fund $203,917 SMSC Cost Share $35,220 Total $776,830 ALTERNATIVES: 1. Motion and second to: a. Adopt a resolution adopting the assessment roll for the Martindale/Henning/Hickory Reclamation Project (2025-03) b. Adopt a resolution receiving bids and awarding the contract for the Martindale/Henning/Hickory Reclamation Project (2025-03). 2. Motion and second to remove this item from the agenda for further review and discussion. ATTACHMENTS: 1. 20250722 MHH Assessment Hearing - RESO 2. 20250722 MHH Award Contract - RESO 3. Attach 3 - Assessment Map 4. Attach 4 - Proposed Assessment Roll 5. Attach 5 - Award Recommendation Letter 6. Attach 6 - Bid Tabulation 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 25-_____ A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE MARTINDALE/HENNING/HICKORY RECLAMATION PROJECT (2025-03) Motion By: Second By: WHEREAS, Pursuant to proper notice duly given as required by law, the City Council has met, heard and passed upon all objections to the proposed assessments for the Martindale/Henning/Hickory Reclamation Project (2025-03). NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The proposed assessment for the Martindale/Henning/Hickory Reclamation Project (2025- 03), a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 3. The portion of the cost of such improvements to be paid by the City is hereby declared to be $600,730 and the portion of the cost to be assessed against benefited property owners is declared to be $176,100. 4. Assessments shall be payable on an equal principal installment method extending over a period of 10 years for street improvements. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year, and shall bear interest at the rate of 5.7% per annum from the date of the adoption of the assessment resolution. 5. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Director, except that no interest will be charged if the entire assessment is paid by November 3, 2025. The owner may, at any time thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 3 or interest will be charged through December 31 of the succeeding year. 6. The Finance Director shall send a certified duplicate of the assessment to the County Auditor to be extended on the property tax lists of Scott County. Such assessments shall be collected and paid to the City in the same manner as other municipal taxes. nd Passed and adopted by the Prior Lake City Council this 22 day of July 2025. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager 2 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 25- A RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE MARTINDALE/HENNING/HICKORY RECLAMATION PROJECT (2025-03) Motion By: Second By: WHEREAS, pursuant to an advertisement for bids for the Martindale/Henning/Hickory Reclamation Project which includes reclamation, bituminous curb, storm sewer improvements, turf restoration and appurtenant work; and WHEREAS, bids were received, opened, and tabulated according to law; and WHEREAS, The following bids were received complying with the advertisement: COMPANY BID AMOUNT OMG Midwest Inc. Dba Minnesota Paving & Materials $538,830.33 Valley Paving, Inc. Rejected GMH Asphalt Corporation $596,450.25 Northwest $598,775.00 Bituminous Roadways, Inc. $712,718.00 and WHEREAS, OMG Midwest Inc. Dba Minnesota Paving & Materials of Rogers, MN is the lowest responsible bidder. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. OMG Midwest Inc. Dba Minnesota Paving & Materials is the lowest responsible bidder. 3. The Mayor and City Manager are hereby authorized to enter into the City’s standard contract with OMG Midwest Inc. Dba Minnesota Paving & Materials in the name of the City of Prior Lake for the Martindale/Henning/Hickory Reclamation Project in the amount of $538,830.33. 4. The City Manager is hereby authorized and directed to return to all bidders the deposits that accompanied their respective bids. 5. The City Council authorizes the following funding for this project: PROPOSED FUNDING Tax Levy $361,593 Assessment ($5,870 x 30 parcels) $176,100 Water Quality Fund $203,917 SMSC Cost Share $35,220 Total $776,830 6. Construction costs for this project will be recorded in Construction Fund 501-43500.00- 55010.00. nd Passed and adopted by the Prior Lake City Council this 22 day of July, 2025. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager Estimated Easement Acquisition Costs (Non-Assessable)- $30,000 Total Estimated Storm Sewer Improvements (Non-Assessable)- $203,917 Total Estimated Street Improvements (Assessable) - $542,913 Un-assessable and Unbuildable Lots $41,090 Total Estimated Assessment Amount $176,075 Total Estimated City Ad Valorem Tax Obligation $366,838 7 Total Units for Assessment Calculation 37 Parcel ID PID TaxPayerName TaxpayerAddress Comments Assessable Units Estimated Assessment Costs Notes 1 250720010 KOLBEN JENNIFE' S & ROTH JEFFREY M 13208 HENNING CIR NE PRIOR LAKE, MN 55372 1 $5,870 2 250720020 CAMPAGNOLI JEROLD A 13200 HENNING CIR NE PRIOR LAKE, MN 55372 1 $5,870 3 250720030 JEPSON NANCY M 13207 HENNING CIR NE PRIOR LAKE, MN 55372 1 $5,870 4 250720040 JEPSON NANCY M 13207 HENNING CIR NE PRIOR LAKE, MN 55372 1 $5,870 5 250720050 BUSCH KENNETH F 13231 HENNING CIR NE PRIOR LAKE, MN 55372 1 $5,870 6 250720060 CARR MICHAEL 13261 HENNING CIR NE PRIOR LAKE, MN 55372 1 $5,870 7 250720070 SHEPILOV VLADIMIR 17740 PANAMA AVE PRIOR LAKE, MN 55372 1 $5,870 8 250720080 SCHUGG CHRISTOPHER 4764 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 9 250720090 BIELKE FAMILY TRUST 4866 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 10 250720100 BIELKE FAMILY TRUST 4866 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 11 250720110 EZAKI BENJAMIN ARATA III 4870 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 12 250720120 MILLER JEROME A 15563 CALMUT AVE NE PRIOR LAKE, MN 55372 1 $5,870 13 250720130 SCHILLER SHEILA R OVERSON 4880 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 14 250720140 LINDHOLM SCOTT R & KARLA M 4920 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 15 250720150 SKOGLUND JOHN 4970 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 16 250720160 DRENTLAW CYRIL L & SHARLEE R 4994 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 17 250720170 CARON TROY V 4998 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 18 250720180 KANE MATTHEW D 13365 HICKORY AVE NE PRIOR LAKE, MN 55372 1 $5,870 19 250720190 STOODLEY JESSICA 13329 HICKORY AVE NE PRIOR LAKE, MN 55372 1 $5,870 20 250720200 HUSER WILLIAM E & ROBYN L 13289 HICKORY AVE NE PRIOR LAKE, MN 55372 1 $5,870 22 250720220 BURFEIND ERIC 4883 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 23 250720230 WILSON KRISTINE LYNDON 4909 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 24 250720240 HANSEN THEODORE R & JANE F 4945 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 25 250720250 TYSYACHUK TIMOTHY 116 OAK ST N CHASKA, MN 55318 1 $5,870 26 250720260 EASTMAN NOAH HUNTER 4993 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 27 250720270 MAU JOHN H & SHIRLEY M 4997 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 28 250720280 SAVAGEAU DALE D & CINDY L 4671 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 29 250720290 ARENSON CAROL S 4723 MARTINDALE ST NE PRIOR LAKE, MN 55372 1 $5,870 30 250720300 TRUMBULL JUSTIN 13324 HICKORY AVE NE PRIOR LAKE, MN 55372 1 $5,870 31 250720310 CZECH STEVEN A & DIANE J 13360 HICKORY AVE NE PRIOR LAKE, MN 55372 1 $5,870 Total Assessable Lots 30 $176,100.00 Final Assessment Roll - Street Improvement Project Costs Assessed at 60/40 Total Estimated Project Costs - $776,830 60% of Total Estimated Street Improvements - Funded By City $325,748 40% of Total Estimated Street Improvements - Funded By Special Assessments $217,165 Total Assessable Units 30 Non-Assessable Equivalences Assessment Cost per Unit $5,870 H:\PLAK\0T1132948\1_Corres\A_Meetings\20250722 CC Meeting For Assessment Hearing & Award Contract\Letter Of Award Recommendation\132948_Award Recommendation Letter.Docx May 16, 2025 Honorable Mayor and City Council City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 RE: Bid Results 2025 Martindale-Henning-Hickory Reclamation City of Prior Lake, Minnesota BMI Project No. 0T1.132948 Dear Mayor and Council Members, Bids on the above-referenced project were opened on Thursday, May 15, 2025. There were five total bidders for the project but one bid was rejected due to submission of improper bid documents leaving four accepted bids; a tabulation of bids received, and a detailed bid abstract are enclosed. The low bidder on the project is OMG Midwest, Inc. dba Minnesota Paving & Materials from Rogers, MN with a total bid of $538,830.33. Minnesota Paving & Materials has previous experience on projects of this size and scope in the greater metro area and it is our opinion that they are qualified to perform the work required under this contract. Based on Minnesota Paving & Materials experience, acceptable total bid price under the engineer’s estimate, and the competitive bids the City received, we recommend the City of Prior Lake award the project to OMG Midwest, Inc. dba Minnesota Paving & Materials following the Special Assessment Hearing on July 22, 2025. If you have any questions regarding the bid results or award recommendation, please contact me at your convenience. Sincerely, Bolton & Menk, Inc. Brad Fisher, PE Project Manager Enclosures: Bid Tabulation & Bid Abstract cc: Nick Monserud, Public Works Director/City Engineer Luke Schwarz, Asst. City Engineer BID TABULATION Martindale, Henning, Hickory Street Reclamation City of Prior Lake Prior Lake, MN 0T1.132948 Bid Taken: May 15, 2025 Addendums: N/A Time: 1:00 p.m. BIDDERS TOTAL AMOUNT BID 1 OMG Midwest Inc. dba Minnesota Paving & Materials $538,830.33 2 Valley Paving, Inc Rejected 3 GMH Asphalt Corporation $596,450.25 4 Northwest $598,775.00 5 Bituminous Roadways Inc. $712,718.00