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Home My WebLink About05(D) - Resolution Receiving Bids and Awarding the Contract for the 150th Street Lift Station Rehabilitation (2025-16) Report ITEM: 5D CITY COUNCIL AGENDA REPORT MEETING DATE: August 12, 2025 PREPARED BY: Christine Watson, Public Works Supervisor – Administration Phil Ryan, Public Works Supervisor – Utilities PRESENTED BY: Nick Monserud, Public Works Director/City Engineer AGENDA ITEM: Resolution Receiving Bids and Awarding the Contract for the 150th Street Lift Station Rehabilitation (2025-16) RECOMMENDED ACTION: Adopt a resolution to receive bids and award the contract for the 150th Street lift station rehabilitation (2025-16). BACKGROUND: The City operates 41 sanitary lift stations that manage the wastewater conveyance into the Metropolitan Council system for treatment at the Blue Lake wastewater treatment plant in Shakopee. Most of these lift stations have two pumps that operate separately, although occasionally in unison when the system demands it. These lift stations are inspected weekly, cleaned at least twice annually, and inspected annually by a contracted professional in an effort to maximize the useful life of the components. The pumps and other control components are recommended for rehabilitation or replacement every 15-20 years. Based on the most recent inspection and the overall condition of the 150th Street lift station, the following work is proposed: • Remove, reconfigure and re-install existing pumps (new in 2023) • Replace control panel, piping and valves • Replace existing wet well top slabs and hatches • Install new concrete around panel to grade and match to existing landscape The project was advertised for bidding on July 5 and 12, 2025. The following bids were received and publicly opened on July 22, 2025: Company Bid Engineer’s Estimate $209,880 Pember Companies, Inc. $222,375 PCiRoads, LLC $292,850 New Look Contracting, Inc. $471,000 The low bid of $222,375 is 6% higher than the engineer’s estimate of $209,880 for construction. The total project cost is expected to be $280,245 as detailed below: City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5D Page | 2 Item Cost Engineering (work order with WSB) $14,900 Control panel (purchase approved July 22, 2025) $42,970 Contractor $222,375 Total project cost $280,245 WSB LLC, the city’s consulting engineer for this project, recommends awarding a contract in the amount of $222,375 to Pember Companies, Inc. to complete the noted improvements at the 150th Street lift station. A recommendation letter is attached. FINANCIAL IMPACT: The estimated total project cost is $280,245 which includes the equipment, installation, and all engineering and consultant services. This is a planned improvement, with $709,000 included in the Capital Improvement Plan (CIP) for the rehabilitation of the Lords and 150th Street lift stations in 2025. The Lords lift station was bid earlier this year and the total project cost came in at $361,171. The total cost for these two projects combined is $641,416, which is below the $709,000 included in the budget for 2025. ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution to receive bids and award a contract for the 150th Street lift station rehabilitation (2025-16). 2. Motion and second to remove this item from the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. Recommendation Letter 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 25- TH A RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT FOR THE 150 STREET LIFT STATION REHABILITATION (2025-16) Motion By: Second By: WHEREAS, lift station pumps and components are generally recommended for replacement or rehabilitation every 15-20 years; and th WHEREAS, based on the most recent inspection and the overall condition of the 150 Street lift station, the following work is proposed:  Remove, reconfigure and re-install existing pumps (new in 2023)  Replace control panel, piping and valves  Replace existing wet well top slabs and hatches  Install new concrete around panel to grade and match to existing landscape and WHEREAS, the project was advertised for bidding and the following bids were received and publicly opened on July 22, 2025: Company Bid Engineer’s Estimate $209,880 Pember Companies, Inc. $222,375 PCiRoads, LLC $292,850 New Look Contracting, Inc. $471,000 and WHEREAS, WSB LLC, the city’s consulting engineer for this project, recommends awarding a contract in the amount of $222,375 to Pember Companies, Inc. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council authorizes a contract with Pember Companies, Inc. in the amount of th $222,375 for the 150 Street lift station rehabilitation (2025-16). 3. Funding will come from the Sewer Utility Fund. th Passed and adopted by the Prior Lake City Council this 12 day of August, 2025. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager C:\\Users\\hsimon\\AppData\\Local\\Temp\\Report Attachment - 20250812 Receive Bids Award Contract LS Rehab - RESO_673393\\Report Attachment - 20250812 Receive Bids Award Contract LS Rehab - R.docx 2 M:\027183-000\Admin\Spec\150th Street Lift Station Improvements\Construction Admin for 150th St\Bidding\027183-000 LOR 072425.docx 17 8 E 9 T H S T R E E T | SU I T E 2 0 0 | SA I N T P A U L , M N | 55 1 0 1 | 65 1 . 2 8 6 . 8 4 5 0 | WS B E N G . C O M July 24, 2025 Honorable Mayor and City Council City of Prior Lake 4646 Dakota Street SE Prior Lake, MN Re: 150th Street Lift Station Improvements City of Prior Lake WSB Project No. 027183-000 Dear Mayor and Council Members: Bids were received for the above-referenced project on Tuesday, July 22, 2025, and were opened and read aloud. Three bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by Pember Companies, Inc., Menomonie, Wisconsin in the amount of $197,200.00. In addition to the base bid, the contractor gave prices for one alternate. The cost submitted by Pember Companies, Inc for this alternate was as follows: Alternate 1 – Remove and Replace Asphalt Driveway $25,175.00 The Engineer’s Estimate for the base bid and alternate 1 was $209,880.00. We recommend that the City Council consider these bids and award a contract for the base bid and alternate in the amount of $222,375.00 to Pember Companies, Inc. based on the results of the bids received. Sincerely, WSB Michael Bourland, PE Project Manager jsc