HomeMy WebLinkAbout05(G) - Resolution Authorizing Final Payment to McNamara Contracting for the Fish Point Phase 3 Improvement Project (2023-03) Report
ITEM: 5G
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 12, 2025
PREPARED BY: Luke Schwarz, Assistant City Engineer
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Authorizing Final Payment to McNamara Contracting
for the Fish Point Phase 3 Improvement Project (2023-03)
RECOMMENDED ACTION:
Adopt a resolution authorizing final payment to McNamara Contracting for the Fish Point Phase
3 Improvement Project (2023-03).
BACKGROUND:
The Fish Point Phase 3 Improvement Project included a new traffic signal with flashing yellow
arrow in both directions on TH13 and updated programmable components to maximize traffic flow
in all directions through the intersection of Fish Point Road and TH 13.
On February 27, 2024, the City Council awarded the construction contract to McNamara
Contracting. All work has been completed in accordance with the contract. All punch list items
have been completed and any additional repairs will be covered under the project warranty.
The final payment amount is $10,376.34. With this payment, the total contract amount paid to
McNamara Contracting is $1,037,633.68. This is 5.52% higher than the original contract amount
of $983,379.50 for the project. The additional cost was from approved change orders in the
amount of $47,891.52 that were necessary to complete the project.
McNamara Contracting delivered a quality project and is addressing the outstanding work items.
It is appropriate to provide full and final payment at this time, contingent upon the completion of
any outstanding punch list items and receipt of final contract documents. A recommendation letter
from the city’s consultant, WSB LLC, is attached.
As shown below, with a final payment of $10,376.34 to McNamara Contracting and the overhead
for legal, engineering, administration, and finance costs, the total final project cost is $1,460,155.
This final project cost is 1.2% lower than updated project estimate of $1,477,547 (amended by
Council on February 11, 2025).
FINANCIAL IMPACT:
The Fish Point Phase 3 Improvement Project was funded as follows:
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5G
Page | 2
Original Amended 02/11/25 Actual
$926,113
Construction Fund (Unallocated MSA) $712,779 $938,503
$282,000
MnDOT Participation* $339,448 $282,000
$81,915
Utility Fund - Sewer $81,914 $77,009
$81,915
Utility Fund - Water $81,914 $66,848
$105,605
Utility Fund – Stormwater $105,604 $95,795
TOTAL $1,321,659 $1,477,548 1,460,155
As the City Council is aware, the City initially covered the MnDOT participation cost as they did
not have this signal budgeted for replacement until 2027. We are able to request their contribution
starting July 1, 2026. City Staff have noted this timing and will ensure the reimbursement is
coordinated accordingly.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution authorizing final
payment to McNamara Contracting for the Fish Point Phase 3 Improvement Project
(2023-03).
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. Resolution
2. Final Pay Voucher
3. Recommendation letter
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 25-
A RESOLUTION AUTHORIZING FINAL PAYMENT TO MCNAMARA CONTRACTING FOR
THE FISH POINT PHASE 3 IMPROVEMENT PROJECT (2023-03)
Motion By: Second By:
WHEREAS, on February 27, 2024, the City Council adopted Resolution 24-019 which
authorized the City to award a contract to McNamara Contracting for the Fish
Point Phase 3 Improvement Project (2023-03); and
WHEREAS, the contract outlined the improvements the contractor was responsible for
installing; and
WHEREAS, these improvements and all other contract responsibilities are now complete to
the satisfaction of the city; and
WHEREAS, WSB LLC, the city’s consultant engineer for this project, has provided a letter
recommending final payment at this time.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the Fish Point Phase 3
Improvement Project.
3. Final payment will be made to McNamara Contracting in the amount of $10,376.34
bringing the total project cost to $1,460,155 which is 1.2% below the updated project
estimate of $1,477, 548.
th
Passed and adopted by the Prior Lake City Council this 12 day of August 2025.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐
☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
July 14, 2025
K:\021867-000\Admin\Construction Admin\Pay Vouchers and Change Orders\Final PV and Closeout Docs\021867-000 LTR Final PV to City 072125.docx
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July 21, 2025
Mr. Luke Schwarz, PE
City of Prior Lake
4646 Dakota Street SE
Prior Lake, MN 55372
Re: Fish Point Road at TH13 Intersection Improvements – Phase 3
City Project No.TRN20-000001
SP 7001-139, SAP 201-105-009
WSB Project No.021867-000
Dear Mr. Schwarz:
Pay Voucher No. 6 (Final) for the above referenced project in the amount of $10,376.34 is
enclosed. The quantities completed have been reviewed and agreed upon by the contractor. We
hereby recommend that the City of Prior Lake approve the Final Construction Pay Voucher for
McNamara Contracting, Inc.
We have also enclosed the following required documents:
1. Satisfactory showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms).
2. Evidence in the form of an affidavit that all claims against the contractor by
reasons of the contract have been fully paid or satisfactorily secured (lien
waivers).
3. Consent of Surety to Final Payment certification from the contractor’s surety.
4. Two-year maintenance bond.
Please include one executed copy of the pay voucher with the payment to McNamara
Contracting, Inc. and return one executed copy to our office for our file. If you have any questions
or comments regarding this voucher, please contact me at 952.737.4675. Thank you.
Sincerely,
WSB
Monica Heil
Project Manager
Attachments
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