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Home My WebLink About05(E) - Resolution Receiving Bids and Awarding the Contract for the Fire Station 1 Bathroom Remodel (2025-11) Report ITEM: 5E CITY COUNCIL AGENDA REPORT MEETING DATE: August 26, 2025 PREPARED BY: Christine Watson, Public Works Supervisor – Administration PRESENTED BY: Nick Monserud, Public Works Director/City Engineer AGENDA ITEM: Resolution Receiving Bids and Awarding the Contract for the Fire Station 1 Bathroom Remodel (2025-11) RECOMMENDED ACTION: Adopt a resolution receiving bids and awarding the contract for the Fire Station 1 bathroom remodel (2025-11). BACKGROUND: The bathrooms at Fire Station 1 are original to the building and were not part of the remodel project that was completed in 2022. The following updates and repairs are proposed to better accommodate the full-time staff that is housed in that building: • new finishes, millwork, sinks and stalls in men’s and women’s restrooms • installation of steam showers with associated mechanical equipment • ceiling work and painting in locker rooms • mechanical and electrical work throughout the project area and in janitor room A work order with CNH Architects in the amount of $38,000 was approved on April 22, 2025. As part of that work order, CNH coordinated the advertisement for bids on August 5, 2025. The following bids were received and publicly opened on August 13, 2025: Company Bid Dering Pierson Group $199,800 GCM Construction $203,550 Shreiber Mullaney Construction $206,000 CM Construction $222,189 Construction Managers LLC $226,000 Met-Con Construction $227,400 KNB Construction $234,900 Mohs Construction $236,000 Reiling Construction $248,748 Jorgenson Construction $274,900 CNH has provided a recommendation letter to award a contract in the amount of $199,800 to Dering Pierson Group for the Fire Station 1 bathroom remodel. FINANCIAL IMPACT: The total project cost for the bathroom remodel is estimated to be $237,800, which includes the construction and the $38,000 for the work order with CNH. $225,000 has been carried forward from the 2024 Capital Improvement Plan (CIP) to fund this project. The additional $12,800 will City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5E Page | 2 come from the operating budget (Engineering Professional Services 101-43050.00-53100.80) to cover a portion of the consultant work order cost. ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution to receive bids and award the contract for the Fire Station 1 bathroom remodel (2025-11). 2. Motion and second to remove this item from the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. Bid Results and Recommendations 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 25- A RESOLUTION RECEIVING BIDS AND AWARDING THE CONTRACT FOR THE FIRE STATION 1 BATHROOM REMODEL (2025-11) Motion By: Second By: WHEREAS, the bathrooms at Fire Station 1 are original to the building and were not part of the remodel project that was completed in 2022; and WHEREAS, the following updates and repairs are proposed to better accommodate the full-time staff that is now housed in that building:  new finishes, millwork, sinks and stalls in men’s and women’s restrooms  installation of steam showers with associated mechanical equipment  ceiling work and painting in locker rooms  mechanical and electrical work throughout the project area and in janitor room; and WHEREAS, a work order with CNH Architects in the amount of $38,000 was approved on April 22, 2025 to provide design, bidding and construction administration for this project; and WHEREAS, as part of that work order, CNH coordinated the advertisement for bids on August 5, 2025; and WHEREAS the following bids were received and publicly opened on August 13, 2025: Company Bid Dering Pierson Group $199,800 GCM Construction $203,550 Shreiber Mullaney Construction $206,000 CM Construction $222,189 Construction Managers LLC $226,000 Met-Con Construction $227,400 KNB Construction $234,900 Mohs Construction $236,000 Reiling Construction $248,748 Jorgenson Construction $274,900 and WHEREAS CNH has provided a recommendation letter to award a contract in the amount of $199,800 to Dering Pierson Group for the Fire Station 1 remodel; and WHEREAS, $225,000 has been carried forward from the 2024 CIP to fund this project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to enter into a contract with Dering Pierson Group in the amount of $199,800 for the Fire Station 1 bathroom remodel (2025-11) 3. This project will be funded by $225,000 unspent 2024 CIP funds that were carried forward to 2025, as well as $12,800 from the operating budget (Engineering Professional Services 101-43050.00-53100.80) to cover a portion of the consultant work order cost. th Passed and adopted by the Prior Lake City Council this 26 day of August 2025. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager C:\\Users\\hsimon\\AppData\\Local\\Temp\\Report Attachment - 20250826 Receive Bids Award Contract - FS1 Bathroom Re_674083\\Report Attachment - 20250826 Receive Bids Award Contract - FS1 Bath.docx 2 MEMORANDUM: PROJECT: Prior Lake Fire Station #1 Restroom Remodel CNH NO: 24049 DATE: August 14, 2025 TO: City of Prior Lake – Mayor and City Council SUBJECT: Bid Results Summary and Recommendations The following is a summary of the bidding process and results, review of the apparent low bid general contractor and recommendations for City Council consideration of the Prior Lake Fire Station #1 Restroom Remodel project. Bid Process The pre-bid process went smoothly and there was significant interest in this project with a total of 13 General contractors and numerous sub-contractors in attendance at the August 5th mandatory pre-bid conference. Bid Results The bids for the Prior Lake Fire Stations #1 Restroom Remodel were received on August 13, 2025, based on the plans and specifications developed by CNH Architects and our consultant team. The bids were opened and read aloud to all in attendance. There were ten bids submitted by general contractors as shown in the table below. General Contractor Base Bid (no alternates) Dering Pierson Group $199,800.00 GCM Construction $203,550.00 Shreiber Mullaney Construction $206,000.00 CM Construction $222,189.00 Construction Managers LLC $226,000.00 Met-Con Construction $227,400.00 KNB Construction $234,900.00 Mohs Construction $236,000.00 Reiling Construction $248,748.00 Jorgenson Construction $274,900.00 As noted above, the bids covered a relatively narrow range, with a difference of 31.6% between high and low bids. The apparent low bid, by Dering Pierson group, is $3,750 below the next lowest bid. This is a 1.9% difference which is almost negligible in this context and underscores the closeness of the bidding generally. 7300 147th St W | Suite 504 | Apple Valley, MN 55124 | 952-431-4433 | cnharch.com Apparent Low Bidder CNH Architects has interviewed Dering Pierson Group to discuss their comfort level with their bids and ask some general qualification questions. They noted that they had good coverage on all bid sections and were very comfortable with the bid they submitted. CNH Architects worked with Dering Pierson Group on the recent Water Damage Repair project at Prior Lake City Hall and found them to be a competent and responsive organization who do quality work. Dering Pierson Group has additional municipal experience with projects such as the Mounds View City Hall and Police Station as well as varied experience in educational, office and retail work. Recommendations Base Bid -Prior Lake Fire Station #1 Restroom Remodel - $199,800.00: CNH Architects considers this bid to be competitive and of good value. We have interviewed the low bidder and found them to be responsible and responsive to the documents. Consequently, CNH Architects recommends awarding the contract for the Prior Lake Fire Station #1 Restroom Remodel to the low bidder, Dering Pierson Group. Respectfully Submitted, Jon Vandervelde, RA Architect/ Project Architect CNH Architects, Inc.