HomeMy WebLinkAbout05(G) - Resolution Authorizing Final Payment to Rachel Contracting, LLC for the 2024-2025 Pond Maintenance Project (2024-09) Report
ITEM: 5G
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 26, 2025
PREPARED BY: Stephanie Thulien, Project Engineer – Stormwater
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Authorizing Final Payment to Rachel Contracting, LLC
for the 2024-2025 Pond Maintenance Project (2024-09)
RECOMMENDED ACTION:
Adopt a resolution authorizing final payment to Rachel Contracting, LLC for the 2024-2025 Pond
Maintenance Project (2024-09).
BACKGROUND:
The City has approximately 150 stormwater ponds covered under the Municipal Separate Storm
Sewer System (MS4) general permit, with more added each time a new development is
constructed. Some of these ponds are nearing the end of their useful life, which is generally up to
50 years if properly maintained. All ponds will eventually need maintenance to ensure they
continue to function as designed.
In 2020, the City contracted with WSB LLC to develop the Stormwater Asset Management
Program (SWAMP). Using SWAMP data, the City and WSB developed a stormwater pond
management plan that prioritizes pond maintenance and optimizes the proposed allocation of City
funds. SWAMP data identified Ponds 128 and 167 as high priority maintenance ponds for 2024-
2025 (noted on the attached location map).
On December 10, 2024, the City Council awarded the construction contract to Rachel Contracting,
LLC. All work has been completed in accordance with the contract.
The final payment amount is $7,929.31. With this payment, the total amount paid to Rachel
Contracting, LLC is $158,586.25, which is 4.6% lower than the original contract amount of
$166,204.95 for the project. WSB has provided the attached recommendation letter to approve
final payment at this time.
FINANCIAL IMPACT:
The project was included in the 2024 budget and is funded by the Stormwater Utility Fund.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution authorizing final
payment to Rachel Contracting, LLC for the 2024-2025 Pond Maintenance Project (2024-
09).
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. Resolution
2. Location Map
3. Recomendation Letter
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 25-
A RESOLUTION AUTHORIZING FINAL PAYMENT TO RACHEL CONTRACTING, LLC FOR
THE 2024-2025 POND MAINTENANCE PROJECT (2024-09)
Motion By: Second By:
WHEREAS, on December 10, 2024, the City Council adopted Resolution 24-136 which
authorized the City to award a contract to Rachel Contracting, LLC for the
2024-2025 Pond Maintenance Project (2024-09); and
WHEREAS, the contract outlined the improvements Rachel Contracting, LLC was
responsible for installing; and
WHEREAS, these improvements and all other contract responsibilities are now complete to
the satisfaction of the City; and
WHEREAS, WSB LLC, the City’s consultant engineer on this project, has reviewed the
improvements and provided a recommendation letter to accept this project and
proceed with final payment.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the 2024-2025 Pond Maintenance
Project.
3. Final payment will be made to Rachel Contracting, LLC in the amount of $7,929.31.
4. Funding will come from the Stormwater Utility Fund.
th
Passed and adopted by the Prior Lake City Council this 26 day of August 2025.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
701 XENIA AVENUE S WSBENG.COM| 763.541.4800 | 55416 | MINNEAPOLIS, MN | SUITE 300 |
August 5, 2025
Mr. Nick Monserud, Public Works Director/City Engineer
City of Prior Lake
4646 Dakota Street SE
Prior Lake, MN 55372
Re: 2024-2025 Pond Maintenance Project
City of Prior Lake, MN
WSB Project No. 026052-000
Dear Mr. Monserud:
Pay Voucher No. 3 (Final) for the above referenced project in the amount of $7,929.31 is
enclosed. The quantities completed to date have been reviewed and agreed upon by the
contractor, and we hereby recommend that the City of Prior Lake approve Construction Pay
Voucher No. 3 (Final) for Rachel Contracting, LLC.
We have also enclosed the following required documents:
1. Satisfactory showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms).
2. Consent of Surety to Final Payment certification from the contractor’s surety.
3. Two-year maintenance bond.
Please include one executed copy of the pay voucher with the payment to Rachel Contracting,
LLC and return one executed copy to our office for our file. If you have any questions or
comments regarding this voucher, please contact me at 612.772.4633. Thank you.
Sincerely,
WSB
Laura Rescorla, PE
Project Manager
Attachments
ams
C:\\Users\\hsimon\\AppData\\Local\\Temp\\Report Attachment - Attach 3 - Recomendation Letter_674077\\Report Attachment - Attach 3 - Recomendation Letter.docx