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Home My WebLink About05(H) - Receive Quotes and Award the Contract for the Rustic Hills and Sycamore Lift Station Rehabilitation Project Report ITEM: 5H CITY COUNCIL AGENDA REPORT MEETING DATE: August 26, 2025 PREPARED BY: Philip Ryan, Public Works Supervisor-Utilities Christine Watson, Public Works Supervisor-Administration PRESENTED BY: Nick Monserud, Public Works Director/City Engineer AGENDA ITEM: Resolution Authorizing the Receipt of Quotes and Award the Contract for the Rustic Hills and Sycamore Lift Station Rehabilitation Project RECOMMENDED ACTION: Adopt a resolution receiving quotes and awarding the contract for the Rustic Hills and Sycamore lift station rehabilitation project. BACKGROUND: The city operates 41 sanitary lift stations that manage the wastewater conveyance into the Met Council system for treatment at the Shakopee wastewater treatment plant. These lift stations are inspected weekly, cleaned at least twice annually, and inspected annually by a contracted professional in an effort to maximize the useful life of the components. The pumps and other control components are recommended for rehabilitation every 15-20 years. The Sycamore lift station is 54 years old and the pumps were last replaced in 2004. The Rustic Hills lift station was constructed in 1999 and the pumps are original. The Sycamore lift station serves 6 homes while the Rustic Hills lift station is considerably larger and serves more than 100 homes. The pumps are all past their expected replacement interval, and a recent annual inspection indicated the piping within the Sycamore lift station is beginning to fail. The following work is proposed: • Replace pumps at both lift station sites • Replace wet well piping, rails, and mounting brackets at the Sycamore lift station Staff solicited a quote from Electric Pump to complete this work. Electric Pump is the proprietary vendor for Flygt pumps which are in 39 of the 41 lift stations. Electric Pump is familiar with the city’s wastewater infrastructure and equipment, and has provided the equipment and service for our lift station rehabilitation projects for the past several years. It is the city’s desire to maintain uniformity in the pumps among all 41 lift stations. Having consistent systems, parts, and operational parameters in all the lift stations provides efficiency and effectiveness for future maintenance. Electric Pump submitted a quote in the amount of $65,065 to complete the proposed work at both lift stations ($24,848 at Sycamore, and $40,217 at Rustic Hills). Staff recommend awarding a contract to Electric Pump in the amount of $65,065. FINANCIAL IMPACT: The Sewer Utility Fund includes adequate funding to complete these projects this year. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5H Page | 2 ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution receiving quotes and awarding the contract for the Rustic Hills and Sycamore lift station rehabilitation project. 2. Motion and second to remove this item from the consent agenda for additional discussion ATTACHMENTS: 1. Resolution 2. Quotes 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 25- A RESOLUTION RECEIVING QUOTES AND AWARDING THE CONTRACT FOR THE RUSTIC HILLS AND SYCAMORE LIFT STATION REHABILITATION PROJECT Motion By: Second By: WHEREAS, the Rustic Hills and Sycamore lift stations are 26 and 54 years old, respectively; and WHEREAS, sanitary lift stations are generally recommended for rehabilitaiton every 15-20 years; and WHEREAS, Rustic Hills contains the original pumps from 1999 and Sycamore lift station has pumps from 2004; and WHEREAS, various components of these lift stations have reached the end of their expected replacement interval and would benefit from having the equipment updated to match the rest of the system; and WHEREAS, Electric Pump, a reputable and experienced contractor in the industry that has completed previous lift station rehabilitation projects for the City, has submitted a quote in the amount of $65,065 to complete the necessary work at both lift stations. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to enter into a contract with Electric Pump in the amount of $65,065 for the rehabilitation of the Rustic Hills and Sycamore sanitary sewer lift stations. 3. The funding for project will come from the Sewer Utility Fund. th Passed and adopted by the Prior Lake City Council this 26 day of August 2025. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager TERMS: NET 30 QUOTATION JOB TITLE SLPCUSTOMER REF/PO# ATTENTION: 7/12/2025 0014647 071225MML1536 DATE NUMBER PAGE 1 1of SHIPPING TYPE WE ARE PLEASED TO PROPOSE THE FOLLOWING FOR YOUR CONSIDERATION: SMF/MLLRUSTIC HILLS #31 (P1 & P2), REPLACEMENT FLYGT 3127 CITY OF PRIOR LAKE 4646 DAKOTA ST SE PRIOR LAKE, MN 55372-1776 PLL100 CITY OF PRIOR LAKE 4646 DAKOTA ST SE PRIOR LAKE, MN 55372-1776 B I L L T O Accepted By: Company: Date: PO#: S H I P T O PHIL RYAN pryan@priorlakemn.gov763-461-8053 Ship To: EP DELIVER QTY PART DESCRIPTIONUM RE: (2) FLYGT 3127.070-0057 TO REPLACE THE EXISTING 3127.090-6125 S/N:9910052 & 3127.090-6125 S/N:9910053 *************************************** 2.00 FLYGT,PUMP,NON-CLOG31270700057EA NP488-4 10/460/3 50FT FM FLS FV 1.00 LOT OF TRIP/TRAVEL/LABORINSTALLATIONEA *************************************** LEAD TIME IS CURRENTLY (2-3)WEEKS ARO-SUBJECT TO FACTORY CHANGE FREIGHT AND INSTALLATION ARE NOT INCLUDED IN THIS QUOTE THANK YOU, MONICA LINDQUIST mlindquist@electricpump.com CC: STEVEN FORSYTHE / C:(612)840-9499 QTY PART DESCRIPTIONUM *Quote is valid for 30 days. *Credit Card Payments over $5,000.00 are subject to an additional 3% convenience charge. *All return goods must have written approval from Electric Pump before returning. Credit will not be issued without written approval; if applicable, there will be a Restock Fee. *Quoted price is subject to any applicable tariff-related increases.TOTAL: $40,217.00 4280 E 14th Street Des Moines, IA 50313-2604 * Telephone 515-265-2222 201 4th Ave SW New Prague, MN 56071-2347 * Telephone 952-758-6600 $40,217.00 TAX: SUB TOTAL: www.electricpump.com 1 TO: City of Prior Lake, MN Phil Ryan / 763-461-8053 / pryan@priorlakemn.gov REF: Pumps, Piping, Valves, & Accessories Replacement Sycamore Sanitary Lift Station DATE: July 23, 2025 Lift Station Wet Well Rehab Pumps & Accessories: Two (2) Flygt MP3085-259HT submersible grinder pump. Pump to be furnished with the following: • 4hp, 230V, 3phase, 60Hz, explosion proof motor • Cast Iron Impeller with SS cutting wheel • Discharge Elbow 2” NPT • 50’ Power cable • ¾” SS guide rail with mounting brackets • SS cable holder • SS lifting chain with bow shackle • Flygt Mini-Cas for pump monitoring (mounted in control panel) Piping & Valves: One (1) 20ft stick of 2” SS threaded discharge pipe (field cut & thread to fit) Two (2) 2” NPT SS check valves Two (2) 2” NPT SS plug valves Two (2) 2” NPT SS 90° elbows Mobilization & Installation: One (1) Lot of mobilization, removal, and installation of new equipment included One (1) Confine space entry permit One (1) Lot of freight & startup service included Total Selling Price: $24,848.00 plus tax Note the following:  EP will provide two (2) 8” plug for the inlet pipes feeding the station  City is responsible for cleaning the station and VAC truck services the day of the rehab  Anything not specifically mentioned in this proposal is the responsibility of others Thank you for your consideration, Steven Forsythe C: 612-840-9499 E: sforsythe@electricpump.com cc: Monica Lindquist 952-758-6600 201 4th Ave SW New Prague, MN 56071 Office: 952-758-6600 Toll Free: 800-536-5394 Fax: 952-758-7778 4280 E. 14th St. Des Moines, IA 50313 Office: 515-265-2222 Toll Free: 800-383-7867 Fax: 515-265-8079