HomeMy WebLinkAbout5D - Well No. 8
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r-.,c~ 16200 Eagle Creek Avenue S.E.
U ~ Prior Lake, MN 55372-1714
\S/ CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
AUGUST 7,2006
50
CRAIG ELDRED, STREETS AND UTILITIES SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES AND AUTHORIZING THE
EXECUTION OF THE CITY'S STANDARDIZED CONTRACT FOR CONSTRUCTION OF THE
CONTROL STRUCTURE AND VARIABLE FREQUENCY DRIVE MOTOR CONTROL FOR
WELL NO.8.
AGENDA ITEM:
DISCUSSION:
I ntrod uction
The purpose of this agenda item is to request City Council approval to purchase additional
equipment for the connection of Wells 8 and 9 to the water system.
Historv
Due to drought-like conditions, the Council has authorized staff to begin purchasing equipment to
make the connection as soon as possible. On June 26, 2006, the Council approved the purchase
of the following equipment for the connection of Wells 8 and 9 to the water system at a cost not to
exceed $81,280.00:
· Well NO.8 pump and pitless adapter
. Well No.8 emergency well pump installation
. Emergency power generator
. Precast concrete vault
· Interior process piping
These purchases have been made and it is now necessary to purchase materials to construct a
control structure and variable frequency drive - the latter of which are for Well No.8 only.
To make these purchases, quotes have been obtained, as follows:
Concrete Block Installation:
Greystone Masonry, Inc. (without roof installation)
Greystone Construction Co. (with roof installation)
$12,471.12
$ 29,787.00
Roof Material: (installation to be comDleted bv staff\
Monnens Supply, Inc.
C.H. Carpenter
Westerman Lumber Co.
$ 1,800.61
$ 2,730.11
$ 1,862.37
Doors:
Greene Doors & Hardware, Inc.
$ 4,974.23
$ 3,500.00
Concrete for Sand.bv Generator and Walks
Variable Freauencv Drive lVFDl:
SVL Model VL T-8152-A (150 hp)
$ 9,265.50
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
Filter for VFD:
SVL VIK200A01EX (150 hp) $ 1,570.88
Conclusion
Staff is recommending purchase of the concrete block without roof installation. Public Works staff
would complete the roof installation at a savings of $15,515.27. The remaining materials quotes
(doors, concrete, variable frequency drive and filter) would also be purchased. This will complete
the control structure and connection of Well NO.8 only.
ISSUES: As indicated above this purchase will only connect Well NO.8 to the system. The City Council
will be asked to consider two more agenda items on this topic. One will request approval to
purchase the variable frequency drive and related equipment for Well No.9. The final agenda
item will authorize the necessary wiring to operate both wells.
FINANCIAL IMPACT: The chart below summarizes the costs associated with the control structure and materials
needed to connect Well No.8:
Greystone Masonry
Roof materials
Doors
Concrete
Variable frequency drive
Filter for drive unit
Total cost
$12,471.12
$ 1,800.61
$ 4,974.23
$ 3,500.00
$ 9,265.50
$ 1,570.88
$ 33,582.34
A total authorization of $33,582.34 is being requested for Construction of the Control Structure
and purchase and installation of the VFD. The estimated total project cost of for Wells NO.8 and
9 and the interim connection is $1.1 million. The funds to complete the project area available in
the trunk reserve fund. Funding for wells #8 and #9 is solely provided by development fees for
the City's Trunk Water Acreage Charge. The need for these wells is a result of new development
and therefore funding is 100% development derived.
By serving as the general contractor on the project the City will reduce overall project costs.
ALTERNATIVES:
1. Approve a resolution accepting the bids and authorizing the Mayor and City Manager to
execute the City's Standardized Contract for the construction of the control structure for
Wells NO.8 and 9 and for the purchase of a variable frequency drive motor control for Well
NO.8.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
ReViewer I
.~ J+-- _
Frank Boyles. c~.,
Alternative #1.
Steve Albrecht, Public Works Director/City Engineer
;:~ I
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
A RESOLUTION TO APPROVING THE PURCHASE OF
CONSTRUCTION MATERIALS TO COMPLETE A CONTROL
STRUCTURE AND VARIABLE FREQUENCY DRIVE FOR WELL NO.8.
Motion By:
Second By:
WHEREAS, On June 26, 2006, the City Council authorized the purchase of a pump, pitless adaptor,
and emergency installation for Well No. 8 including an emergency power generator,
precast concrete vault and interior process piping; and
WHEREAS, Additional materials are needed to connect Well No.8, including a variable frequency
drive and filter; and
WHEREAS, To complete the control structure also requires concrete block and installation, roof
materials, doors, and concrete pad for standby generator and walks; and
WHEREAS, The staff has obtained quotes for each;
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the City's Standardized Contract
with Greystone Masonry for the construction of the control structure for Wells NO.8 and 9, City
Project #05-02.
3. City staff is authorized to expend $10,274.84 for materials for the control structure of Wells NO.8
and 9.
4. City staff is authorized to purchase one variable frequency drive and filter unit for $10,836.38 for the
pump operation of Well NO.8.
5. The funding for the purchase of these resources of $33,582.34 is allocated from the Trunk Reserve
Fund.
PASSED AND ADOPTED THIS 7TH DAY OF AUGUST 2006.
YES
NO
I Haugen
Dornbush
Erickson
I LeMair
I Millar
Haugen
Dornbush
Erickson
LeMair
Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245