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Home My WebLink About9I - 2006 Lift Station Recon. 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: AUGUST 7,2006 91 CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING THE BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2006 LIFT STATION RECONSTRUCTION PROJECT DISCUSSION: Introduction The purpose of this agenda item is to accept the bids and authorize the execution of the City's standardized construction contract for the 2006 Lift Station Reconstruction Project. Historv This agenda item is part of the continuing process of Lift Station Rehabilitation which was initiated by the Council's approval of a Standardized Comprehensive Management and Rehabilitation Plan. Work to be completed is due to the age and condition of the lift stations and all are prioritized based on need. On January 17, 2006, the City Council approved a resolution authorizing Advanced Engineering and Environmental Services (AE2S) to proceed with design and specifications for Butternut, Forsythe and Deerfield lift station improvements. Additionally, on May 15, 2006, the City Council approved a resolution allowing AE2S to complete design work on Lift Station 58 for rehabilitation (to be funded by the Met Council as part of the turn back of the interceptor line from County Road 82 to Lift Station 58). On June 5, 2006, the City Council accepted plans and authorized advertisement of bids for the project. Rehabilitation components and replacement parts will follow the City of Prior Lake's Lift Station Standardization process and will include pumps, guide rails, electrical panels, other electrical components, wet well covers and hatches. Current Circumstances In accordance with the City purchasing policy, quotes were solicited for the lift station rehabilitation project along with Lift Station 58 which is being funded by the Met Council as part of the turn-back of the interceptor line from County Road 82 to Lift Station 58. Quotes were received and opened on July 12, 2006. These quotes were higher than staff had estimated, making it necessary to advertise for bids according to the purchasing policy. Bids were received and opened on August 4, 2006, as follows: R:lAgenda ReportslAug 7 2006\lift station recon award bids agenda.doc www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 Bolander & Electric Ford Const. Sons Pump Co. Forsythe LS #14 $ 11,450 $ 17,852 Butternut LS #25 $ 24,850 $ 36,354 Met Council LS $ 34,890 $ 38,478 #58 Project Total $ 93,500 $ 71,190 $ 92,684 Electric Pump was the lowest responsible bidder at $71,190. This price does not include tax, which brings the estimated total to $74,440. City staff will act as general contractor and supply all components and replacement equipment based on the Lift Station Standardization process. Work in the bid includes pump installations, temporary pumping, and some excavation work which cannot be completed by City equipment. Utilizing the Standardized Lift Station Equipment Guidelines, City staff is also requesting approval for purchase of the lift station controllers for $23,206.35. Conclusion Staff is recommending awarding the standardized construction contract to the lowest responsible bidder, Electric Pump. All work for this project will be completed by October 1, 2006. It should be noted that staff will be coming back to the Council in September for approval regarding purchase of the City Standardized Equipment for the Lift Station Project. FINANCIAL IMPACT: With the City as general contractor, considerable money will be saved by not paying marked up costs for replacement equipment and components at each lift station. Total construction costs for the City of Prior Lake are estimated at $250,000.00 to be paid through the Sewer and Water Utility Fund. The estimated cost for Lift 58 is $178,000.00, with construction costs being paid by the Met Council. ALTERNATIVES: 1. Approve a resolution accepting the bids and authorizing the execution of the City's standard construction contract for work to be completed as part of the 2006 Lift Station Reconstruction Project and authorizing staff to purchase the lift station controller units. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item to a certain date in the future. RECOMMENDED MOTION: Alternative #1 . Rerd bY:.'7 ( '~~~~I ' Frank saYID M~ hager Steve Albrecht, Public Works Director/City Engineer R:lAgenda ReportslAug 7 2006\lift station recon award bids agenda.doc 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 06-xx A RESOLUTION ACCEPTING THE BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2006 LIFT STATION RECONSTRUCTION PROJECT Motion By: Second By: WHEREAS, City staff has identified the following lift stations for rehabilitation: 1. Butternut 2. Forsythe 3. Deerfield; and WHEREAS, The Capital Improvement Program for 2006-2010 has identified the rehabilitation projects as a priority for the City and allocated funding therefor; and WHEREAS, The Interceptor Turn-Back Agreement with the Met Council included the turn- back of Lift Station 58; and WHEREAS, The Met Council has provided the funding for design and reconstruction of Lift Station 58 as part of the City's Lift Station Reconstruction Project; and WHEREAS, A total of three bids were received as follows: Bolander & Sons Electric Pumo Ford Const. Co. Forsythe, Butternut & Met 58 Lift Stations $ 93,500 $ 71,190 $ 92,684 The low bid was provided by Electric Pump, which totals $74,440 with tax; and WHEREAS, The City previously adopted a Standardized Comprehensive Management and Rehabilitation Plan for purchase of standardized equipment; NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council accepts the bids and authorizes the execution of the City's standard construction contract for the 2006 Lift Station Reconstruction Project. R:lAgenda ReportslAug 7 2006\lift station recon award bids resolution. doc www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 3. The funding for the project shall come from the Sewer and Water Utility Fund, in an amount not to exceed $74,440. 4. Staff is authorized to purchase Lift Station Controller Units for $23,206.35 in accordance with the Lift Station Standardization plan. PASSED AND ADOPTED THIS 7TH DAY OF AUGUST 2006. YES NO I Haugen I Dornbush I Erickson I LeMair I Millar Haugen Dornbush Erickson LeMair Millar Frank Boyles, City Manager R:lAgenda ReportslAug 7 2006\lift station recon award bids resolution.doc