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Home My WebLink About05(B) - Resolution Authorizing the Purchase of Equipment for the Raymond and Spring Lake Lift Station Rehabilitation Project Report ITEM: 5B CITY COUNCIL AGENDA REPORT MEETING DATE: January 13, 2026 PREPARED BY: Christine Watson, Public Works Supervisor – Administration Phil Ryan, Public Works Supervisor – Utilities PRESENTED BY: Nick Monserud, Public Works Director/City Engineer AGENDA ITEM: Resolution Authorizing the Purchase of Equipment for the Raymond and Spring Lake Lift Station Rehabilitation Project RECOMMENDED ACTION: Adopt a resolution authorizing the purchase of equipment for the Raymond and Spring Lake lift station rehabilitation project (2026-09). BACKGROUND: The City operates 41 sanitary sewer lift stations that manage the wastewater conveyance into the Met Council system for treatment at the Metropolitan Council wastewater treatment plant located in Shakopee. These lift stations are inspected weekly, cleaned at least twice annually, and inspected annually by a contracted professional in an effort to maximize the useful life of the components. The pumps and other control components are recommended for rehabilitation every 15-20 years. A work order with Advanced Engineering and Environmental Services, LLC (AE2S) in the amount of $124,240 was executed on November 25, 2025 for the design, bidding, and construction administration for this project. The project plans and specifications will be completed and the project will be advertised for bid early in 2026. A recommendation to award a contract will be presented at a future council meeting. The pumps and control panels for this project often have long procurement times and delivery windows. Purchasing the equipment at this time – instead of waiting for the contractor to supply it – will ensure the project stays on schedule for completion in 2026. Staff requested the attached quotes from Total Control Systems, Inc. (TCS) to provide new control panels for the Raymond and Spring Lake lift stations that are similar to other recently-replaced control panels and compatible with the SCADA controls that are being installed in city lift stations. Public Works staff have strong familiarity with the TCS product, and purchase of these control panels will provide the desired consistency in the operation of the 41 city lift stations. Therefore, staff recommend purchasing two control panels from TCS at this time for the quoted amount of $95,960 ($47,980 each). Staff also solicited a quote for new pumps at the Raymond lift station. Pumps are typically replaced during a rehabilitation project, but since the Spring Lake lift station pumps were replaced in 2022, only the Raymond lift station is in need of new pumps at this time. Staff recommend purchasing the pumps from Electric Pump for a total of $29,820. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5B Page | 2 FINANCIAL IMPACT: The 2026 CIP includes $720,000 for lift station rehabilitation, which includes the AE2S engineering services ($124,420) and the equipment described in this report ($125,780). That leaves $469,800 for a future construction contract to be awarded at a later date. ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution authorizing the purchase of equipment for the Raymond and Spring Lake lift station rehabilitation project. 2. Motion and second to remove this item from the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. Quotes 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 26- A RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT FOR THE RAYMOND AND SPRING LAKE LIFT STATION REHABILITATION PROJECT (2026-09) Motion By: Second By: WHEREAS, staff have requested a quote from Total Control System, Inc for new control panels at the Raymond and Spring Lake lift stations that are compatible with existing control panels and SCADA software used at other city lift stations; and WHEREAS, staff have also requested a quote from Electric Pump to provide new pumps for the Raymond lift station; and WHEREAS, the cost of this equipment is included in the $720,000 that is budgeted in the 2026 Capital Improvement Plan (CIP) for lift station rehabilitation; and WHEREAS, staff recommend purchasing the equipment at this time to avoid possible delays with ordering and/or shipping. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby authorizes the purchase of the necessary equipment for the Raymond and Spring Lake lift stations, which cost is budgeted for in the 2026 CIP. th Passed and adopted by the Prior Lake City Council this 13day of January 2026. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager December 18, 2025 To: Brad/Phil Re: Prior Lake, Minnesota –Raymond Ave. Lift Station panel. ________________________________________________________________ Total Control Systems, Inc. (TCS) proposes to furnish equipment and services in accordance with the project plans and specifications that were received. Section 16900 Submersible Lift Station Controls 240v single phase power 5hp 3ph pumps Including: Lift station control panels Main breaker /Manual Transfer sw. with interlock 100 amp (SE rating) NEMA 3R 2 door stainless steel enclosure 36h x 60w x 12d Inner doors Enclosure SS legs and skirts with louvers 18” Ventilation Fan and Filters SS hoods with thermostat Incoming power terminal block Power TVSS 70K Pump circuit breakers (2) Control circuit breakers (5) One for onsite light Hand-Off-Auto switches, oil tight, 30 mm (2) Pushbutton switches, oil tight 30mm (2) Lamps, LED, oil tight, 30mm (12) Condensation heater/fan, 400 watt Air Conditioner Stainless steel 4000Btu Air Conditioner circuit breaker Starters, VFD ABB ACS580 20hp Power monitor Relays GFI receptacle rated at 20 amps External alarm strobe Generator receptacle 100 amp Reuse and install Control power TVSS Radio, Cradlepoint Reuse/Mount Antenna RF Lead-in and connectors Uninterruptible power supply (UPS) 850va Allen-Bradley Micrologix 1400 equipment Backup float controller Operator interface Cmore 7” color Elapsed time meters (3) Panel Temperature sensor Space for Fiber Equipment RTU outlet Floats (2) Total Control Systems, Inc 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-396- 4443 Float weight kit Submersible transmitter Keller Door switches (Security) Alarm text programming Remote Access Programming, training Documentation Testing and commissioning Price for the Raymond Ave. SLS control panel: $47,980.00 total labor and materials. Does not include: Sales Tax. (Exempt) Seal fail and Overtemp modules (Reuse) Concrete pad for panel Hand holes Meter sockets/Cold sequence disconnects Grounding materials Underground warning tape Installation of panel Conduit Permits Antenna Poles/Mast Site Lamp Fixtures Demolition Any wire external to panel - We acknowledge receipt of Addendum No . - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 60 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. - F.O.B. job-site. - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. Sincerely, TOTAL CONTROL SYSTEMS, INC. Al Doberstein AD/kd Drawings 4-8 weeks after receipt of acceptable order. Equipment 10-16 weeks after approval. Accepted By ___________________________ Date __________ December 18, 2025 To: Brad/Phil Re: Prior Lake, Minnesota –Spring Lake Lift Station panel. ________________________________________________________________ Total Control Systems, Inc. (TCS) proposes to furnish equipment and services in accordance with the project plans and specifications that were received. Section 16900 Submersible Lift Station Controls 240v single phase power 5hp 3ph pumps Including: Lift station control panels Main breaker /Manual Transfer sw. with interlock 100 amp (SE rating) NEMA 3R 2 door stainless steel enclosure 36h x 60w x 12d Inner doors Enclosure SS legs and skirts with louvers 18” Ventilation Fan and Filters SS hoods with thermostat Incoming power terminal block Power TVSS 70K Pump circuit breakers (2) Control circuit breakers (5) One for onsite light Hand-Off-Auto switches, oil tight, 30 mm (2) Pushbutton switches, oil tight 30mm (2) Lamps, LED, oil tight, 30mm (12) Condensation heater/fan, 400 watt Air Conditioner Stainless steel 4000Btu Air Conditioner circuit breaker Starters, VFD ABB ACS/Q580 10hp Power monitor Relays GFI receptacle rated at 20 amps External alarm strobe Generator receptacle 100 amp Reuse and install Control power TVSS Radio, Cradlepoint Reuse/Mount Antenna RF Lead-in and connectors Uninterruptible power supply (UPS) 850va Allen-Bradley Micrologix 1400 equipment Backup float controller Operator interface Cmore 7” color Elapsed time meters (3) Panel Temperature sensor Space for Fiber Equipment RTU outlet Floats (2) Total Control Systems, Inc 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-396- 4443 Float weight kit Submersible transmitter Keller Door switches (Security) Alarm text programming Remote Access Programming, training Documentation Testing and commissioning Price for the Spring Lake SLS control panel: $47,980.00 total labor and materials. Does not include: Sales Tax. (Exempt) Seal fail and Overtemp modules (Reuse) Concrete pad for panel Hand holes Meter sockets/Cold sequence disconnects Grounding materials Underground warning tape Installation of panel Conduit Permits Antenna Poles/Mast Site Lamp Fixtures Demolition Any wire external to panel - We acknowledge receipt of Addendum No . - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 60 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. - F.O.B. job-site. - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. Sincerely, TOTAL CONTROL SYSTEMS, INC. Al Doberstein AD/kd Drawings 4-8 weeks after receipt of acceptable order. Equipment 10-16 weeks after approval. Accepted By ___________________________ Date __________ 1 TO: City of Prior Lake, MN Phil Ryan / 763-461-8053 / pryan@priorlakemn.gov REF: Flygt Submersible Pump Replacement Raymond Ave LS#37 DATE: December 12, 2025 Flygt Submersible Pumps & Accessories TAG: Raymond Ave LS#37 Two (2) Flygt NP3102-462MT submersible pump. Pump to be furnished with the following: • 5hp, 230V, 3phase, 60Hz, explosion proof motor • Hard Iron N-Impeller • 4” Discharge volute • 50’ Power cable Two (2) Flygt mini-cas for pump monitoring with 11-pin socket (DIN rail mounted) (shipped to Total Control Systems to install in their control panel) One (1) Lot of freight, installation, & startup service included Total Selling Price: $29,820.00 Note the following:  Price is good until June 1, 2026  Pumps are identical to the pumps currently installed at Spring Lake LS#38 and are interchangeable, if needed  Pump monitoring devices will be shipped to Total Control Systems.  Anything not specifically mentioned in this proposal is the responsibility of others Thank you for your consideration, Steven Forsythe C: 612-840-9499 E: sforsythe@electricpump.com cc: Justin Kirby 515-505-1578 201 4th Ave SW New Prague, MN 56071 Office: 952-758-6600 Toll Free: 800-536-5394 Fax: 952-758-7778 4280 E. 14th St. Des Moines, IA 50313 Office: 515-265-2222 Toll Free: 800-383-7867 Fax: 515-265-8079