HomeMy WebLinkAbout26-004 Resolution - Approval Delegating Authority to Pay Claims and Make Electronic Fund Transfers
4646 Dakota Street SE Prior Lake, MN 55372
RESOLUTION 26-004 A RESOLUTION APPROVING THE DELEGATING OF AUTHORITY TO PAY CLAIMS AND MAKE ELECTRONIC FUND TRANSFERS Motion By: Braid Second By: Hellier
WHEREAS, WHEREAS, WHEREAS,
WHEREAS, WHEREAS, WHEREAS,
Minnesota State Statute Section 412.271, Subd. 8 states that a city council may delegate its authority for paying certain claims against the city to a city administrative official subject to certain criteria; and Minnesota State Statute Section 471.38, Subd. 3 and 3a state that a city council may authorize electronic fund transfers subject to certain criteria; and the prerequisite criteria for delegating the payment of claims authority have all been met by the city through the following: (i) city’s internal accounting and administrative procedures, (ii) regular review of expenditure list by City Council
at each meeting, and (iii) preparation of an annual audited financial statement attested by an independent certified public accountant, public accountant or state auditor; and
procurement of goods and services are made under the authority granted in the purchasing policy, council-approved resolutions and/or applicable state
statutes; and Minnesota State Statute Section 471.425, Subd. 2 states that cities that have at least one regularly scheduled meeting per month must pay their bills within 35 days of receipt and this delegation of authority is conducive to this end while assuring appropriate city council oversight; and the prerequisite criteria for authorizing payments by electronic funds transfer will be met by the city through the following: (i) city’s internal accounting and administrative procedures, (ii) bank process controls and administrative procedures; and (iii) regular review of expenditure list by City Council at each meeting.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows:
1. The recitals set forth above are incorporated herein. 2. Effective January 1, 2026 the City Finance Director is authorized to pay all claims made
against the City that meet the standards and procedures established by the Finance Department, City policies, City Council approved resolutions and the requirements of applicable statutes.
M:\2- City Clerk\City Council\Resolutions\2026\26-004 Resolution - Approval Delegating Authority to Pay Claims and Make Electronic Fund Transfers.docx 2
3. Effective January 1, 2026 the City Finance Director is authorized to pay such claims via electronic funds transfer, in accordance with the foregoing requirements and Minnesota Statute 471.38, subds. 3 and 3a.
Passed and adopted by the Prior Lake City Council this 13th day of January 2026.
VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☒ ☒ ☒ ☒
Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________ Jason Wedel, City Manager