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Home My WebLink About05(C) - Resolution Receiving Quotes and Awarding a Contract for Control Panel Replacement at Three City Lift Report ITEM: 5C CITY COUNCIL AGENDA REPORT MEETING DATE: January 27, 2026 PREPARED BY: Christine Watson, Public Works Supervisor – Administration Phil Ryan, Public Works Supervisor – Utilities PRESENTED BY: Nick Monserud, Public Works Director/City Engineer AGENDA ITEM: Resolution Receiving Quotes and Awarding a Contract for Control Panel Replacement at Three City Lift Stations RECOMMENDED ACTION: Adopt a resolution to receive quotes and award a contract for control panel replacement at three city lift stations. BACKGROUND: The City operates 41 sanitary lift stations that manage the wastewater conveyance into the Metropolitan Council system for treatment at the Blue Lake wastewater treatment plant in Shakopee. Our existing Supervisory Control and Data Acquisition (SCADA) system for sanitary sewer provides monitoring capabilities only, but not the desired remote control capabilities. On July 17, 2023, the City Council approved a work order with Barr Engineering to conduct an evaluation of the City’s SCADA system for both the water supply system and the sanitary sewer system. Barr Engineering provided city staff with a report of recommendations in August 2024. This report outlined the changes that are needed at each lift station to fully integrate them into the SCADA system. In accordance with Barr recommendations, staff is proposing panel replacements at three lift stations in 2026: Breezy Point, Shady Beach, and Sycamore. This will bring the total number of lift stations that are fully integrated into the SCADA system to 10 (out of 41). Staff have received a quote from Total Control Systems, Inc. in the amount of $156,233 to provide, install, and program the three new control panels at the Breezy Point, Shady Beach, and Sycamore lift stations. The staff at Total Control Systems, Inc. have performed a significant amount of work on our sanitary sewer system components in the past and are familiar with the current setup and programming, including the master telemetry unit which was updated in February 2024. Using a single-source contractor for this type of work is desirable to maintain consistency, continuity, and efficiency for this critically important function of wastewater management. FINANCIAL IMPACT: The Sewer Utility Fund includes $500,000 per year from 2025 - 2029 for SCADA upgrades in both the water and sewer systems. There will be some additional charges (estimated to be $7,500 or less) for electrical work once the new panels are installed. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5C Page | 2 ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution to receive quotes and award a contract for control panel replacement at three city lift stations. 2. Motion and second to remove this item from the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. Quotes 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 26- A RESOLUTION RECEIVING QUOTES AND AWARDING A CONTRACT FOR CONTROL PANEL REPLACEMENT AT THREE CITY LIFT STATIONS Motion By: Second By: WHEREAS, the current Supervisory Control and Data Acquisition (SCADA) system for the sanitary sewer system provides monitoring capabilities only, but not the desired remote control capabilities; and WHEREAS, the City Council approved a work order with Barr Engineering on July 17, 2023, to conduct an evaluation of the City’s SCADA system for both the water supply system and the sanitary sewer system; and WHEREAS, Barr Enginerring provided the city with a report of recommendations in August 2024, which includes specific recommendations to fully integrate each lift station into the SCADA system; and WHEREAS, Total Control System, Inc. has provided a quote in the amount of $156,233 to provide, install, and program three new control panels at the Breezy Point, Shady Beach, and Sycamore lift stations; and WHEREAS, Staff recommend awarding the contract to Total Control Systems, Inc. to maintain consistency, continuity, and efficiency for this critically important function of wastewater management. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council authorizes a contract with Total Control Systems, Inc. in the amount of $156,233 for control panel replacement at three city lift stations. 3. Funding will come from the Sewer Utility Fund. th Passed and adopted by the Prior Lake City Council this 27 day of January, 2026. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager January 8, 2026 To: City Utilities Re: Prior Lake, Minnesota –Breezy Point Lift Station. ________________________________________________________________ Total Control Systems, Inc. (TCS) proposes to furnish equipment and services in accordance with the project plans and specifications that were received. Section 40 90 00 Instrumentation and Control for Process Systems Section as listed Duplex 240v 3ph 10 hp Including: Lift station control panel NEMA 3R 2 door stainless steel enclosure 48H 60W 16D minimum Enclosure 18” legs and skirts with louvers SS Main breaker /Manual Transfer sw. 100 amp (Suitable SE rating) Main/Gen CB Interlock Generator Receptacle 100amp Inner doors Incoming power terminal block Power TVSS 125K Pump circuit breakers Pump Starters, VFD, ABB 10hp Load Center circuit breakers as shown Hand-Off-Auto switches, oil tight, 30 mm Pushbutton switches, oil tight 30mm Lamps, LED, oil tight, 30mm (Call,Run,Fail,OVT,Seal,Hi/Lo) Power/Phase monitor Condensation heater/fans, 400 watt Control power surge arrestor Allen-Bradley MicroLogix 1400 equipment Backup float controller Operator interface 7” color Ethernet Relays GFI receptacle rated at 20 amps Control power TVSS Temperature panel sensor Air Conditioner Stainless steel 4000BTU Air Conditioner circuit breaker Cradlepoint Cellular radio and antenna Uninterruptible power supply (UPS) 1000va Radio power supply Elapsed time meters (3) Floats suspended type (1) Submersible Level transmitter Keller Door switches (security) Total Control Systems, Inc 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-396- 4443 Space for Fiber Equipment Spare Parts per spec. Master PLC program modifications SCADA screen additions Reports Master alarm dialer programming Station PLC/HMI Programming, training Testing and commissioning Documentation Price for the Breezy Point SLS panel package: $ 51,601.00 total excluding tax. Does not include: Seal fail modules (by pump supplier) Hand holes Any Cellular service charges CT cabinet if needed Meter sockets/Cold sequence disconnects Grounding materials Site Lighting Underground warning tape Installation of panel Conduit Permits Antenna Poles Demolition Any wire external to panel Generator - We acknowledge receipt of Addendum No.. - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 60 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. Terms upon request. - F.O.B. job-site. - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. Sincerely, TOTAL CONTROL SYSTEMS, INC. Al Doberstein AD/kd Submittals 4-8 weeks after receipt of acceptable purchase order. Equipment 12-16 weeks after engineer’s approval. Subject to change at time of release. Accepted By ___________________________ Date __________ January 8, 2026 To: City Utilities Re: Prior Lake, Minnesota –Shady Beach Lift Station. ________________________________________________________________ Total Control Systems, Inc. (TCS) proposes to furnish equipment and services in accordance with the project plans and specifications that were received. Section 26 90 04 Lift Station Control System Sections as listed Duplex 480v 3ph 10 hp Including: Lift station control panel NEMA 3R 4 door stainless steel enclosure 42H 60W 30D minimum Enclosure 18” legs and skirts with louvers SS Main breaker /Manual Transfer sw. 100 amp (Suitable SE rating) Main/Gen CB Interlock Automatic Transfer Switch 100amp ABB Open transition Generator Receptacle 100amp Inner doors Incoming power terminal block Power TVSS 125K Transformer 10KVA 480/240:120 Transformer CB Pump circuit breakers Pump Starters, VFD, Allen Bradley or ABB 10hp Load Center circuit breakers as shown Hand-Off-Auto switches, oil tight, 30 mm Pushbutton switches, oil tight 30mm Lamps, LED, oil tight, 30mm (Call,Run,Fail,OVT,Seal,Hi/Lo) Power/Phase monitor Condensation heater/fans, 400 watt Control power surge arrestor Allen-Bradley MicroLogix 1400 equipment Backup float controller Operator interface 7” color Ethernet Relays GFI receptacle rated at 20 amps Control power TVSS Temperature panel sensor Air Conditioner Stainless steel Air Conditioner circuit breaker Cradlepoint Cellular radio and antenna Uninterruptible power supply (UPS) 850va Radio power supply Elapsed time meters (3) Total Control Systems, Inc 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-396- 4443 Floats suspended type (1) Submersible Level transmitter Keller Door switches (security) Digital Flowmeter unit Space for Fiber Equipment Spare Parts per spec. Master PLC program modifications SCADA screen additions Reports Master alarm dialer programming Station PLC/HMI Programming, training Testing and commissioning Documentation Price for the Shady Beach SLS panel package: $ 59,303.00 total excluding tax. Does not include: Seal fail modules (by pump supplier) Hand holes Any Cellular service charges CT cabinet if needed Meter sockets/Cold sequence disconnects Grounding materials Site Lighting Underground warning tape Installation of panel Conduit Permits Antenna Poles Demolition Any wire external to panel Generator - We acknowledge receipt of Addendum No.. - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 60 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. Terms upon request. - F.O.B. job-site. - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. Sincerely, TOTAL CONTROL SYSTEMS, INC. Al Doberstein AD/kd Submittals 4-8 weeks after receipt of acceptable purchase order. Equipment 12-16 weeks after engineer’s approval. Subject to change at time of release. Accepted By ___________________________ Date __________ January 8, 2026 To: City Utilities Re: Prior Lake, Minnesota –Sycamore Single Phase Lift Station panel. ________________________________________________________________ Total Control Systems, Inc. (TCS) proposes to furnish equipment and services in accordance with the project plans and specifications that were received. Section 16900 Submersible Lift Station Controls 240v single phase power 3hp 3ph pumps Including: Lift station control panels Main breaker /Manual Transfer sw. with interlock 100 amp (SE rating) NEMA 3R 2 door stainless steel enclosure 42h x 60w x 12d Inner doors Enclosure SS legs and skirts with louvers 18” Ventilation Fan and Filters SS hoods with thermostat Incoming power terminal block Power TVSS 70K Pump circuit breakers (2) Control circuit breakers (4) Hand-Off-Auto switches, oil tight, 30 mm (2) Pushbutton switches, oil tight 30mm (2) Lamps, LED, oil tight, 30mm (12) Condensation heater/fan, 400 watt Starters, VFD Allen Bradley PF525 3hp 11Amp DvDt filters for VFD Power monitor Relays GFI receptacle rated at 20 amps External alarm strobe Generator receptacle 100 amp Control power TVSS Radio, Cradlepoint Antenna RF Lead-in and connectors Uninterruptible power supply (UPS) 850va Allen-Bradley Micrologix 1400 equipment Backup float controller Operator interface Cmore 7” color Elapsed time meters (3) Panel Temperature sensor Space for Fiber Equipment RTU outlet Floats (2) Float weight kit Total Control Systems, Inc 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-396- 4443 Submersible transmitter Keller Door switches (Security) Alarm text programming Remote Access Programming, training Documentation Testing and commissioning Price for the Sycamore SLS control panel: $45,329.00 total labor and materials. Does not include: Sales Tax. (Exempt) Seal fail and Overtemp modules (Reuse) Concrete pad for panel Hand holes Meter sockets/Cold sequence disconnects Grounding materials Underground warning tape Installation of panel Conduit Permits Antenna Poles/Mast Site Lamp Fixtures Demolition Any wire external to panel - We acknowledge receipt of Addendum No . - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 60 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. - F.O.B. job-site. - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. Sincerely, TOTAL CONTROL SYSTEMS, INC. Al Doberstein AD/kd Drawings 4-8 weeks after receipt of acceptable order. Equipment 10-16 weeks after approval. Accepted By ___________________________ Date __________