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Home My WebLink About05(E) - Resolution Receiving Quotes and Awarding the Contract for the Pump Rehabilitation at Well 8 Report ITEM: 5E CITY COUNCIL AGENDA REPORT MEETING DATE: February 10, 2026 PREPARED BY: Christine Watson, Public Works Supervisor – Administration Phil Ryan, Public Works Supervisor – Utilities PRESENTED BY: Nick Monserud, Public Works Director / City Engineer AGENDA ITEM: Resolution Receiving Quotes and Awarding the Contract for the Pump Rehabilitation at Well 8 RECOMMENDED ACTION: Adopt a resolution receiving quotes and awarding a contract for the pump rehabilitation at Well 8. BACKGROUND: The city operates seven production wells to provide potable water to the community. Each year, the above-ground components are visually inspected. More thorough inspections of the underground well components are completed every 6-8 years. These inspections include pulling the pump from the well, opening the pump and testing the electrical components, televising the drop pipe and well bowl, and identifying necessary repairs, which can range from routine pump maintenance, to well casing replacement, to full rehabilitation. Staff recently solicited the following quotes to perform the inspection and televising of Well 8, which was built in 2006 and last rehabilitated in 2020: Company Quote Bergerson Caswell $7,450 Traut Companies $8,650 Keys Well Drilling $13,500 Bergerson Caswell has been the contractor on previous well rehabilitation projects for the city and is familiar with the critical components of our water delivery system. After completing the initial inspection and televising, Bergerson Caswell has submitted a quote in the amount of $33,681 to perform the following recommended maintenance based on their initial inspection: • Replace pump and check valve • Clean and reuse column pipe • Video survey of well • Installation, start up and testing Staff recommend the execution of a contract in the amount of $33,681 with Bergerson Caswell to complete this recommended maintenance on Well 8. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5E Page | 2 FINANCIAL IMPACT: The estimated total project cost with the inspection and recommended maintenance is $41,131. The 2026 CIP includes $60,000 for this project (601-49400.00-55530.00 Infrastructure). ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution receiving quotes and awarding a contract for the pump rehabilitation at Well 8. 2. Motion and second to remove this item for the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. Bergerson Caswell Quote 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 26- A RESOLUTION RECEIVING QUOTES AND AWARDING A CONTRACT FOR THE PUMP REHABILITATION AT WELL 8 Motion By: Second By: WHEREAS, routine maintenance of the city’s production wells is a critical action for providing clean and safe drinking water for the community; and WHEREAS, Well 8 was installed in 2006 and was last rehabilitated in 2020; and WHEREAS, staff solicited the following quotes to perform the initial inspection and televising of Well 8: Company Quote Bergerson Caswell $7,450 Traut Companies $8,650 Keys Well Drilling $13,500 and WHEREAS, after completing the initial inspection and televising, Bergerson Caswell has submitted a quote in the amount of $33,681 to perform the following recommended maintenance based on their initial inspection:  Replace pump and check valve  Clean and reuse column pipe  Video survey of well  Installation, start up and testing; and WHEREAS, the 2026 CIP includes $60,000 for this project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are authorized to execute a contract with Bergerson Caswell in the amount of $33,681 for the Well 8 rehabilitation project. 3. Funding for this project shall come from the CIP fund 601-49400.00-55530.00. th Passed and adopted by the Prior Lake City Council this 10 day of Feburary 2026. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager C:\\Users\\hsimon\\AppData\\Local\\Temp\\Report Attachment - 20260210 Receive Quotes Award Contract Well 8 - RESO_675693\\Report Attachment - 20260210 Receive Quotes Award Contract Well 8 - R.docx 2 C/O Prior Lake Well # 8 Rehab 17073 Adelmann Street SE,Prior Lake, MN 55372 Philip Ryan Shop Labor 25 158.00$ 1-1/4" PVC (Stilling Well)220 3.00$ 660.00$ 10 3,950.00$ 11 Grundfos 1100 Series Pump 1100 GPM @ 278' TDH 1 9,242.00$ 9,242.00$ 9 Flomatic 80DIX check valve 1 5,850.00$ 5,850.00$ 8 4 Installation, Start-up, and Testing 1 6,529.00$ 6,529.00$ 3 Well video survey 1 2,500.00$ 2,500.00$ 2 Pump and motor D&I, inspection and report 1 750.00$ 750.00$ 4,200.00$ Qty 11 5115 INDUSTRIAL STREET MAPLE PLAIN, MN 55359 4,200.00$ Extended Total 33,681.00$ Extended PriceUnit Price Project Address: Attention: Telephone: Description Performance testing and equipment pull Scope of Work 2025 Well # 8 Maintenance Inspection Quote Last inspection: 2019 - no changes to original design Pump and motor performance testing Pull pump and motor for transport back to BC shop Motor megged > 2.2Gig Ohms across all legs, Ohms even across all legs, shaft stick-up per specification Pump end is SS stack pump - Replacement reccomended Column pipe in good condition for reuse - powerwash and reuse Check valve replacement reccomended Well video survey Installation, Start-up, and Testing Repairs & Replacements (see specific items below) Bid Line Date: Project: 1/22/2026 BERGERSON - CASWELL INC.(763)479-3121 (763)479-2183Fax: bergersoncaswell.com Accepted By: ________________________________________________ Customer Signature Submitted By: ________________________________________________ Jason Popko Project Manager ADDITIONAL TERMS AND CONDITIONS 1. Any questions concerning this invoice must be reported to our office within 10 days or invoice will be valid as billed. 2. Mechanic's Lien Notice. Minnesota law requires that we provide you with the following mechanic's lien notice: "ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE." 3. Security Agreement/Right of Re-Entry. Customer grants to Bergerson-Caswell a security interest under the Uniform Commercial Code in all materials and products installed by Bergerson-Caswell, and the proceeds from the sale of these materials and products. Customer grants Bergerson-Caswell a right to re-enter the property and to repossess the materials and products installed, regardless of whether or not they are affixed to the land or structure, which right shall continue until Bergerson-Caswell has been paid in full for the materials and labor provided. 4. Payment Terms, Service Charges and Costs of Collection. Customer agrees to pay Bergerson-Caswell in full within the terms listed on the invoice. Service charges will accrue on all outstanding balances, commencing the day after the date of the invoice, at the rate of 18% per annum, or such lower rate as may be determined to be applicable under the provisions of state and federal law. A service charge of $30 will be imposed immediately on any dishonored check. In the event of Customer's default in payments due under the terms and conditions of this Contract, Customer agrees to pay all actual and prospective attorney fees or other costs of collection at any time paid or incurred by Bergerson-Caswell. These costs and expenses will be due and payable whether or not incurred in connection with a court action. 5. Guaranteed Price/Final Price. Price estimates contained in this Contract and standard prices found on the list of additional items, are guaranteed for 21 days after the date hereof. Customer agrees to pay such additional charges as may arise from price increases occurring beyond 21 days after the date hereof, additional items selected by the Customer, or additional per foot charges if the depth of the well exceeds the estimate. 6. Risk of Loss -- Delays. Risk of loss shall pass to Customer when the products or materials are installed at the job site. Bergerson-Caswell shall not be responsible for performance failures due to strikes, wars, accidents, acts of God, labor, transportation, or other causes beyond its reasonable control. Under no circumstances will Bergerson-Caswell be responsible for any damages growing out of or owing to any delay of any kind whatsoever. 7. Warranties, Disclaimer, and Exclusions. Bergerson-Caswell's exclusive liability under this Contract is limited to the repair or replacement, at Bergerson-Caswell's option, of substantially defective goods or materials. Bergerson-Caswell's obligation under this exclusive remedy shall terminate 365 days after installation unless Customer, within that 365 days, gives Bergerson-Caswell written notice of defects. This Contract is made upon the express understanding that there are not implied warranties of merchantability and fitness for a particular purpose which are applicable to this transaction. These implied warranties, and all other warranties, expressed or implied, except as specifically provided in this contract, are excluded from this transaction and shall not apply. Bergerson-Caswell shall not be liable for any consequential or incidental damages. 8. Acceptance or Rejection. Customer shall inspect the installation within 10 days after completion by Bergerson-Caswell and shall give written notice to Bergerson-Caswell of any claim that the work does not conform with the terms of this Contract. If Customer fails to give such notice, the work shall be deemed to be conforming, and Customer will be bound to accept and pay for the goods and materials in accordance with the terms of this Contract. 9. Miscellaneous. The Contract shall be governed in all respects by the laws of the State of Minnesota. Nothing in this Contract shall be construed to be a waiver of mechanic's lien rights. No change, addition, or modification to this Contract shall be binding upon Bergerson- Caswell unless it is in writing. No waiver of any provision of this Contract shall be valid unless it is in writing and signed by Bergerson-Caswell's representative.