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Home My WebLink About04(A) - Approval of the March 10, 2026 City Council Meeting Minutes Report ITEM: 4A CITY COUNCIL AGENDA REPORT MEETING DATE: March 24, 2026 PREPARED BY: Heidi Simon, City Clerk PRESENTED BY: Heidi Simon AGENDA ITEM: Approval of the March 10, 2026 City Council Meeting Minutes RECOMMENDED ACTION: Approve the March 10, 2026 city council meeting minutes as presented. ALTERNATIVES: 1. Motion and second to approve the March 10, 2026 City Council Minutes as presented. 2. Motion and second to review or revise the March 10, 2026 City Council Minutes. ATTACHMENTS: 1. 03 10 2026 City Council Minutes City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL MEETING MINUTES March 10, 2026 1. CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Braid, Churchill and Hellier. Absent: Lake. Also were City Manager Wedel, Police Chief Duggan, Fire Chief Steinhaus, Assistant City Engineer Schwarz and City Clerk Simon in attendance. 2. PUBLIC FORUM None. 3. APPROVAL OF AGENDA MOTION BY CHURCHILL SECOND BY BRAID, TO APPROVING THE AGENDA AS PRE- SENTED. VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. 4. APPROVAL OF CITY COUNCIL MEETING MINUTES A. Approval of February 10, 2026, City Council Minutes MOTION BY HELLIER SECOND BY CHURCHILL, TO APPROVE February 10, 2026, MEETING MINUTES AS PRESENTED. VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☐ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☒ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. 5. CONSENT AGENDA A. Approval of Claims Listing B. Ordinance 126-01 Amendment to Extend the Cable Television Franchise with Nuvera C. Ordinance 126-02 Amendment to Extend the Cable Television Franchise with Mediacom D. Ordinance 126-03 Approving Franchise Agreement Renewal with CenterPoint Energy E. Ordinance 126-04 Approving Franchise Agreement Renewal with Shakopee Public Utilities F. Resolution 26-028 Ratifying the 2026-2028 Collective Bargaining Agreement between the City of Prior Lake and Law Enforcement Labor Services (LELS), Local 461 – Police Sergeants 1 G. Resolution 26-029 Ratifying the 2026-2028 Collective Bargaining Agreement between the City of Prior Lake and Law Enforcement Labor Services (LELS), Local 100 – Police Officers H. Resolution 26-030 Receiving Quotes and Awarding a Contract for SCADA Hardware and Soft- ware Upgrades at the Water Treatment Plant I. Resolution 26-031 Approving a Work Order to Conduct a Feasibility Study for the Next Phase(s) of the Lakeside Sewer Lining Project (2027-04) J. Resolution 26-032 Receiving Quotes and Awarding a Contract for Building Maintenance at City Hall K. Resolution 26-033 Approving a Work Order for Boardwalk Inspection and Evaluation L. Resolution 26-034 Approving a Work Order for General Engineering Services M. Resolution 26-035 Ordering the Preparation of the Feasibility Report and Approving a Work Order with WSB LLC for the Green Heights Reconstruction Project (2028-03) N. Ordinance 126-05 Amending Sec. 10-789 of Prior Lake City Code Related to Election Signs O. Ordinance 126-06 Amending Chapter 5, Article VI of Prior Lake City Code Related to Portable Toilets P. Resolution 26-036 Accepting Permanent Easements for Drainage and Utility Purpose from Spring Lake Township Q. Resolution 26-037 Extending the Deadline to Records and Final Plat and Development Agree- ment for Residences at Crest Wood R. Approval of the Animal Control Services Report – January S. Approval of the Building Permit Summary Report – January T. Resolution 26-038 to Approve a Minnesota Department of Natural Resources Outdoor Recrea- tion Program Grant Application for Thomas Ryan Park Playground U. Resolution 26-039 Approving the Purchase of Property at 13995 Hidden Lake Trail NE and Authorizing the City Manager to Execute the Purchase Agreement for the Marsh Dr Extension Pro- ject (2022-27) V. Resolution 26-040 Approving Purchase of Replacement ballistic Helmets – Prior Lake Police Department MOTION BY BRAID SECOND BY HELLIER, TO APPROVE THE CONSENT AGENDA AS PRE- SENTED. VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. 6. PRESENTATIONS A. New Officer Swearing In – Officer Gaebel Police Chief Duggan presented the item. Recess for photos at 7:11 pm Meeting reconvened at 7:14 pm 03 10 2026 City Council Meeting Minutes B. Life Saving Presentation Police Chief Duggan presented the item. Recess for photos at 7:19 pm Meeting reconvened at 7:21 pm 7. PUBLIC HEARINGS A. Public Hearing for New On Sale Intoxication Liquor License Application - Chula’s Mexi- can-Latin Restaurant City Manager Wedel presented the item. Public hearing opened at 7:23 p.m. by BRAID seconded by HELLIER VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. No comments. Public hearing Closed at 7:24 p.m. by BRAID seconded by CHURCHILL VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. Braid: Thanked the owners and investors of this new establishment for their investment into Prior Lake. Looking forward to the grand opening. MOTION BY BRAID SECOND BY CHURCHILL, TO ADOPT RESOLUTION 26-041 TO CON- SIDER APPROVAL OF AN ON-SALE INTOXICATING LIQUOR LICENSE FOR CHULA’S MEXI- CAN – LATIN RESTAURANT VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. 03 10 2026 City Council Meeting Minutes B. Resolution Adopting the Assessment Roll for the Northwood Road Area Project – Phase 1 (2026-01); Resolution Receiving Bids and Awarding the Contract for the Northwood Road Area Project – Phase 1 (2026-01) Assistant City Engineer Schwarz presented the item. Braid: City of Prior Lake is AAA bond rated; this helps keep interest rates down. When the City sells these bonds, If the city gets a lower rate, we will add 2%, correct? Schwarz: That is correct Briggs: Questioned how the assessments were calculated for the different colored areas on the map that was presented. Schwarz: The blue area on the map is set by a fee schedule. Briggs: So, would there be a fixed amount based on the type of home? Schwarz: Yes, that is correct Briggs: How are the assessments on the yellow parcels calculated? Schwarz: Yellow areas are reclamation areas. So, the assessment was based on 40% of the cost of this process and applied to all the houses in the reclamation area on a per unit basis. Briggs: The pink area was calculated, and it was brought to the subcommittee, please share the discussion that happened. Schwarz: Consulting engineer’s assessment estimate was higher than past assessment amounts seen in Prior Lake. A benefit appraisal was therefore completed for the area and determined what an appropriate assessment would be based on the special benefit. The special benefit amount was lower than the assessment based on the engineer’s estimate. Both assessment numbers were brought to the assessment committee, and the appraised amount was ultimately approved. Briggs: Total cost is 9.1 million and the contributing funds come from Ad Valorem funds or Assess- ment funds. Council has done a great deal of work to generate additional funding sources for these projects. Wedel: The franchise fee agreement was amended several years ago and now adds an extra fee on gas and electricity bills. That additional revenue goes directly into this fund which can only be used for streets. The PIR (Pavement Improvement Revolving) fund also helps cover the cost of these types of projects. Neither of these funding sources existed eight years ago. 03 10 2026 City Council Meeting Minutes Public hearing opened at 7:39 p.m. by BRAID seconded by HELLIER VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. Wayne Morki ,15774 Island View Road: How did you assess the properties from the end of Is- land View Circle NW to determine the amount? There is a large road before it even gets to us where they have access to both sides of the road. Robert Schultz, 15982 Island View Road: Question on the payment schedule, concerned about the increase this assessment adds to the current mortgage payment. Would like it to be divided per month into a more even and more affordable amount. The schedule is not affordable. Public hearing closed at 7:44 p.m. by BRAID seconded by CHURCHILL VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. Wedel: The assessments are based on the level of improvement on your street. The most expen- sive being a full reconstruction of the street. The lower amounts are for reclaim or mill and overlay which are less construction intensive and ultimately less expensive. The way assessments are done are through a benefit appraisal. This process confirms that the assessment will consistent with the increase in your property value when the project concludes. Briggs: Lineal footage is not utilized in financial assessments. Assistant City Engineer: We do a residential equivalency unit assessment. Where each home that has their driveway access onto one of the streets within the project is included. 40 percent of the overall project cost is divided evenly between all the houses. Wedel: Second question - can the payment schedule be altered? The city does not have the ability to structure the assessment payment differently. An alternative would be for individual homeowners to acquire financing through other means such as a home equity line of credit or refinancing their mortgage. 03 10 2026 City Council Meeting Minutes Braid: This project has been pushed out multiple times because of the expense, and we broke it down into 3 phases to help lessen the expense. Assessments will be fifteen percent of the total project cost. These projects are necessary to maintain our infrastructure and house values. Cer- tainly, understand finance stress and the council and staff have worked hard to get this number to an approachable amount. Cannot continue to push it off as it will only get more expensive in the years to come Briggs: Assessment methodology is how the city goes about these projects and how we share the cost. This payment schedule is what the city can offer. The city has done a great job at lowering the assessment as much as possible. MOTION BY BRAID SECOND BY HELLIER, TO ADOPT RESOLUTION 26-042 ADOPTING THE ASSESSMENT ROLL FOR THE NORTHWOOD ROAD AREA PHASE 1 PROJECT (2026-01) MOTION BY BRAID SECOND BY CHURCHILL RESOLUTION 26-043 ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE NORTHWOOD ROAD AREA PHASE 1 PROJECT (2026- 01) VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. 8. OLD BUSINESS None. 9. NEW BUSINESS None. 10. REMOVED CONSENT AGENDA ITEMS None. 11. COUNCIL MEMBER LIAISON UPDATES/ COUNCIL MEMBER REPORTS Hellier: 2/26 Tea at Sonnet Montessori, 2/26 League of Minnesota cities, 3/9 Agenda Review Lake: Absent. Churchill: 2/13 SCALE, 2/17 Prior Lake Spring Lake Watershed District Meeting, 2/19 Minnesota Valley Transit Association, 2/26 League of MN cities, 3/6 Agenda Review Braid: 3/9 Economic Development Authority moved to 3/16, 3/10 Agenda Review 03 10 2026 City Council Meeting Minutes Briggs: 3/3 housing bill listening session, 3/4 Minnesota League of Cities board meeting, 3/5 SMSC meeting, 3/6 Lobbyist meeting. Wedel: None. 12. OTHER BUSINESS None. 13.ADJOURNMENT MOTION BY BRAID, SECOND BY HELLIER, TO ADJOURN THE MEETING AT 7:56 p.m. VOTE Briggs Braid Churchill Lake Hellier Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. Respectfully Submitted, Jason Wedel, City Manager 03 10 2026 City Council Meeting Minutes