HomeMy WebLinkAbout05(D) - Resolution Receiving the Quote and Awarding a Contract to Replace the Well 5 Motor Control Center (2026-20) Report
ITEM: 5D
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 12, 2026
PREPARED BY: Christine Watson, Public Works Supervisor – Administration
Phil Ryan, Public Works Supervisor – Utilities
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Receiving the Quote and Awarding a Contract to
Replace the Well 5 Motor Control Center (2026-20)
RECOMMENDED ACTION:
Adopt a resolution to receive the quote and award a contract to replace the Well 5 motor control
center (2026-20).
BACKGROUND:
The City operates six municipal wells that pump groundwater to the Prior Lake water treatment
plant, and one municipal well that pumps water to the Shakopee Mdewakanton Sioux Community
water treatment plant. Treated water from both treatment plants is then distributed throughout the
sytem to provide potable drinking water for the Prior Lake community. Water demand in the City
of Prior Lake exceeded one billion gallons in 2023, with a five-year average of 877 million gallons
per year.
The seven municipal wells each contain a motor control center that controls the speed and
operating intervals of the pumps at each well. The motor control centers at each well are the
original units and some are nearing their expected replacement interval. The motor control center
at Well 5 (constructed in 1988) has experienced a significant amount of corrosion on the wiring
and other components and is in need of replacement. It is scheduled for replacement in 2027.
Staff solicited a quote from Total Control Systems, Inc. (TCS) to replace the motor control center
at Well 5. The staff at TCS have performed a significant amount of work on our water system
components in the past and are familiar with the current setup and programming, including the
master telemetry (communications) unit which was updated in February 2024. The City Council
has previously approved using a single-source contractor for this type of work in order to maintain
consistency, continuity, and efficiency for this critically important function of water management.
TCS submitted a quote in the amount of $100,561 to build and install a new motor control center
at Well 5. Although this is a planned improvement in 2027, staff recommend Council award a
contract at this time so TCS is able to begin procuring the necessary parts to build the motor
control center, which may take up to 40 weeks depending on lead times for the various parts.
FINANCIAL IMPACT:
This is a planned improvement with $150,000 included in the 2027 Water Utility CIP for this
project. A separate contract will be proposed next year for the electrical work that will be needed
complete the project once the new control center is installed. The total project cost is estimated
to be within the budgeted $150,000.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5D
Page | 2
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution to receive the
quote and award a contract to replace the Well 5 motor control center (2026-20).
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. 20260512 Receive Bids Award Contract Well 5 Motor Control - RESO
2. Attach 2 - TCS quote
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION RECEIVING THE QUOTE AND AWARDING A CONTRACT TO REPLACE
THE WELL 5 MOTOR CONTROL CENTER (2026-20)
Motion By: Second By:
WHEREAS, the city operates seven municipal wells that each contain a motor control
center the controls the speed and operating intervals of the pumps at each
well; and
WHEREAS, the motor control center at Well 5 (constructed in 1988) has experienced a
significant amount of corrosion on the wiring and other components and is in
need of replacement; and
WHEREAS, Total Control Systems, Inc. (TCS), a contractor that has performed a significant
amount of work on our water system components and is familiar with the current
setup and programming, has submitted a quote in the amount of $100,561 to
replace the motor control center at Well 5; and
WHEREAS, the City Council has previously approved using a single-source contractor for
this type of work in order to maintain consistency, continuity, and efficiency for
this critically important function of water management; and
WHEREAS, although this is a planned improvement in 2027, staff recommend Council award
a contract at this time so TCS is able to begin procuring the necessary parts to
build the motor contol center, which may take up to 40 weeks depending on lead
times for the various parts.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes a contract with Total Control Systems, Inc. in the amount of
$100,561 to replace the Well 5 motor control center (2026-20).
3. Funding will come from the Water Utility Fund
th
Passed and adopted by the Prior Lake City Council this 12 day of May 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
April 14, 2026
To: Phil/Brad Re: Prior Lake, Minnesota –Well 5 Wellhouse upgrade.
________________________________________________________________
Total Control Systems, Inc. (TCS) proposes to furnish equipment and services in accordance
with the project plans and specifications that were received.
MCC and equipment replacement in Well 5, 75hp Submersible Pump
Including:
MCC per existing line up
Main CB 400amp SE rated
Panelboard LP 18CKT CB per existing
Transformer LP-XFMR 10KVA
TVSS 160KAIC
VFD 75hp HD AB 753
Spare 15amp 3pole 480v CB
Power meter and monitor (PM500)
Supervisory Control panel in MCC
Relays, pushbuttons, switches, lights, contactors
Elapsed time meter
Surge protection
Power Supplies
Alarm horn
Flood float switch
Air Temperature Sensor
Door Switches
: Allen-Bradley Compactlogix PLC equipment
Ethernet Switch
Operator interface Cmore 8” Color Ethernet
Terminal blocks
Uninterruptible Power Supplies (UPS)
Temperature sensor
All programming and configuration
Modifications to SCADA system and communications
SCADA master PLC modifications
Submittals
O&M manuals
Warranty 1 year
Start-up and commissioning
Shipping
Warranty
Total Control Systems, Inc
38841 Nyman Drive NE
PO Box 40
Stanchfield, MN 55080-0040
Phone 320-396-4442 / Fax 320-396-
4443
Price for the Well 5 control package: $ 100,561.00 Total no tax.
Does not include:
Sales Tax (Exempt)
Electrical Contractor or Installation
Cradlepoint Radio Equipment (reuse)
Antenna or mounts (reuse)
Flow Meter
Drawdown Sensor
Hand holes
Meter sockets/Cold sequence disconnects
CT Enclosures
Grounding materials
Underground warning tape
Installation of panels
Conduit
Permits
Demolition
Any electrical wiring external to supplied panels
- We acknowledge receipt of Addendum No..
- Terms are Net 30 days from invoice date. No retainage allowed. A 1.5%
charge per month added to any past due balance. Price may be dependent
on past credit history.
- This quote/proposal valid for 60 days.
- Work to commence after receipt of an acceptable written purchase order
acknowledging acceptance of our terms.
- F.O.B. job-site.
- Start-up service/training, documentation and equipment adjustment
is included as specified.
- TCSI does not accept any liquidated damages.
- All insurance coverage per specifications, additional coverage not included.
- ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR
UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO
HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT
EXTENSIONS LABEL, AS REQUIRED.
If you have any questions regarding our proposal, please contact our office. We look forward to
working with you on this project.
Sincerely,
TOTAL CONTROL SYSTEMS, INC.
Al Doberstein
AD/kd
Submittals 4-6 weeks after receipt of acceptable order.
Equipment 12-40 weeks after engineer’s approval.
Accepted By ___________________________ Date __________