HomeMy WebLinkAbout05(E) - Resolution Approving a Work Order for Fiber Permit Field Inspections (Comcast Phase 1)
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
CITY COUNCIL AGENDA REPORT
ITEM: 5E
MEETING DATE: May 12, 2026
PREPARED BY: Christine Watson, Public Works Supervisor – Administration
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Approving a Work Order for Fiber Permit Field
Inspections (Comcast Phase 1)
RECOMMENDED ACTION:
Adopt a resolution approving a work order for fiber permit field inspections (Comcast phase 1).
BACKGROUND:
There are currently three (3) fiber companies installing communications infrastructure within Prior
Lake right-of-way: Comcast, AT&T/GigaPower, and Nuvera. Each of these installations requires
a right-of-way permit be executed with the city. Daily site visits are required by city staff to ensure
these companies are following all the proper protocols for safey, erosion control prevention, and
property restoration.
Due to the quantity and expanse of work happening this year, staff have requested a proposal
from Bolton & Menk, Inc. (BMI), a member of the city’s consultant pool, to assist with these field
inspections. BMI has submitted a proposal in the amount of $22,872 to assist with the inspections
for phase 1 of the Comcast fiber installation project. This amount was calculated based on $0.50
per linear foot denoted on the right-of-way permit. This is a pass-through cost to Comcast and is
collected as an escrow with their permit application. The city will use the permit escrow to pay
BMI for their services. Unused escrow money will be returned to Comcast once the permit is
closed.
Staff recommend approving a work order with BMI in the amount of $22,872 to begin field
inspections on behalf of the city for phase 1 of the Comcast fiber installation project.
FINANCIAL IMPACT:
Because this is a pass-through cost, there is no financial impact for the City. Escrow money that
is collected from Comcast with their permit application will be used to pay BMI for their services.
Unused escrow money will be returned to Comcast once the permit is closed.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution approving a work
order for fiber permit field inspections (Comcast phase 1).
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. Resolution
2. Work Order
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION APPROVING A WORK ORDER FOR FIBER PERMIT
FIELD INSPECTIONS (COMCAST PHASE 1)
AND
AUTHORIZING STAFF TO ADMINISTRATIVELY EXECUTE FUTURE WORK ORDERS FOR
FIBER PERMIT FIELD INSPECTIONS
Motion By: Second By:
WHEREAS, there are currently three (3) fiber companies installing communications
infrastructure within Prior Lake right-of-way; and
WHEREAS, each of these installations requires a right-of-way permit to be executed with
the city; and
WHEREAS, daily site visits are required by city staff to ensure these companies are following
all the proper protocols for safey, erosion control prevention, and property
restoration; and
WHEREAS, due to the quantity and expanse of work happening this year, staff have
requested a proposal from Bolton & Menk, Inc. (BMI), a member of the city’s
consultant pool, to assist with these permit field inspections; and
WHEREAS, BMI has submitted a proposal in the amount of $22,872 to assist with the
inspections for phase 1 of the Comcast fiber installation project; and
WHEREAS, escrow money that is collected from Comcast with their permit application will
be used to pay BMI for their services, meaning no city funds will be needed to
pay for these services; and
WHEREAS, staff is also requesting Council authorization to administratively execute future
work orders with BMI for each separate permit application from Comcast,
AT&T/GigaPower, and Nuvera in order to expedite the process and ensure a
more efficient workflow for the fiber companies, city staff, and BMI.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council approves a work order with Bolton & Menk, Inc. in an amount not to
exceed $22,872 for fiber permit field inspections (Comcast phase 1)
3. The City Council authorizes staff to administratively execute future work orders with Bolton &
Menk, Inc. as a way of expediting future projects and ensuring an efficient workflow for the
fiber companies, city staff, and Bolton & Menk, Inc.
4. No City funds will be needed to pay for these services.
M:\1- Deputy Clerk- Admin Assistant\Council Meeting Printing Folder\Manually Compiling Folder\Report Attachment - 20260512 Approve WO for fiber permit field
inspections ALL - RESO.docx 2
Passed and adopted by the Prior Lake City Council this 12th day of May 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
Page 1 of 2
Public Works Consultant Pool Work Order
Fiber Permit Field Inspection Services (Comcast Phase 1)
BOLTON & MENK
This work order (“Work Order”) is issued on this 12th day of May, 2026 by the City of Prior Lake
City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020
and as amended February 25, 2025 (“Contract”) between the City and Bolton & Menk
Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby
acknowledged, the City and Consultant agree as follows:
1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be
subject to the terms and conditions of this Work Order and the Contract.
2.Term of Work Order. All Work requested by this Work Order shall be completed by
December 31, 2026.
3.Compensation for Work Order. City agrees to pay the Consultant an amount not to
exceed $22,872 as full and complete payment for the Work requested by this Work Order.
4.Consultant Representative. Consultant has designated Brad Fisher, PE to manage the
Work Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
Mayor
City Manager
RECEIVED AND ACCEPTED BY BOLTON &
MENK, INC.
Signature
Title
Page 2 of 2
Exhibit 1 – Scope of Work Order
N:\Proposals\City of Prior Lake, MN\2026 Fiber Inspections\Comcast ROW Permit #376444\Prior Lake Fiber Inspection Proposal for Comcast P#376444.docx
April 17, 2026
Mr. Nick Monserud, P.E.
Public Works Director/City Engineer
City of Prior Lake
4646 Dakota Street SE
Prior Lake, MN 55372
Re: Fiber Permit Field Inspection Services
Comcast Permit #376444
Dear Mr. Monserud:
Based on the information provided, we understand that a private utility company has submitted a right-of-
way (ROW) permit for the installation of a new fiber system throughout the City of Prior Lake. An
individual permit will be submitted for each area served by a singular cabinet. We understand that the City
collects an escrow with the ROW permit to cover expenses associated with inspection of the company’s
construction operations at a rate of $0.50 per lineal foot of fiber installations and the City is seeking
assistance for consulting inspection services.
Bolton & Menk will provide a highly qualified individual to assist the city with inspection services on the
various fiber projects occurring throughout the city. The work will include daily check-ins with each
permitted fiber construction area to verify conformance with performance standards, erosion control
requirements, safety standards, property impacts, and restoration operations. This work will be part-time
and coordinated with City staff, usually spending no more than one-hour per day at each fiber project site,
plus the drive time to access the site and time in the office to record issues identified and/or corrected during
the daily inspection. Time will also be spent attending virtual weekly construction coordination meetings
with each fiber company with an active ROW permit, coordinated by City staff. The project area(s) will be
identified on the approved ROW permits that will be provided to inspection staff.
Based on the specific permit identified above and in accordance with the City of Prior Lake’s project
requirements, Bolton & Menk proposes to provide the requested fiber inspection service for a not to exceed
hourly fee of $22,872. Our staff will work with the City to adjust our scope of inspections as each permit
progresses, and we will notify the City if the allocated permit inspection escrow limit is approached to
determine what changes should be made. Thank you for inviting Bolton & Menk to offer you this proposal,
as well as your continued consideration of our services to the City of Prior Lake.
Sincerely,
Bolton & Menk, Inc.
Brad Fisher, P.E.
Principal Engineer
EXHIBIT 1