HomeMy WebLinkAbout05(E) - Approve a Work Order Amendment for the Lords Bridge Rehabilitation Project (CP 2024-02) Report
ITEM: 5E
CITY COUNCIL AGENDA REPORT
MEETING DATE: July 28, 2026
PREPARED BY: Christine Watson, Public Works Supervisor – Administration
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Approve a Work Order Amendment for the Lords Bridge
Rehabilitation Project (CP 2024-02)
RECOMMENDED ACTION:
Approve a work order amendment for the Lords bridge rehabilitation project (CP 2024-02).
BACKGROUND:
On December 4, 2023 the City Council authorized a work order with WSB LLC in the amount of
$146,770 for engineering services for the Lords bridge rehabilitation project (2024-02). The city
has paid $89,967 to-date for this work order, which expired on June 30, 2026. Due to significant
delays with this project related to pursuing MnDOT bridge funding, WSB has submitted an
updated proposal to extend the completion date and adjust for current pricing. The attached
amendment has been reviewed by the city attorney and includes the following changes to the
original work order:
• Adjust the amount from $146,770 to $154,461.50 ($64,494.50 remaining)
• Adjust the due date to December 31, 2028
All other terms and conditions of the original work order remain in full force and effect.
FINANCIAL IMPACT:
The 2025 Capital Improvement Plan included $300,000 to complete the bridge rehabilitation
project in 2025. This funding has been carried over to due to the delays in the project. The
$64,494.50 remaining cost for the amended work order will be paid from the $300,000 project
fund.
Over the last several years, staff and our consultant have worked successfully with the MnDOT
bridge department to identify State Bridge Funding for this project. We currently anticipate
receiving $278,700 in funds which will cover a significant portion of the project cost.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to approve the work order amendment
with WSB for the Lords bridge rehabilitation project (CP 2024-02).
2. Motion and second to remove this item from the consent agenda for additional
discussion.
ATTACHMENTS:
1. Work Order Amendment
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Page 1 of 3
Public Works Consultant Pool Work Order Amendment
Lords Street Bridge Rehabilitation Project (2024-02)
WSB & ASSOCIATES, INCORPORATED, dba WSB LLC
This work order amendment is issued on this 28th day of July, 2026 by the City of Prior Lake
(“City”) pursuant to the Public Works Consultant Pool Work Order dated December 4, 2023
between the City and WSB & Associates, Incorporated, dba WSB LLC (“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are
hereby acknowledged, the City and Consultant agree to extend the Term of the original work
order to December 31, 2028 and increase the amount of the work order to $154,461.50 to
accommodate the year-over-year increase in fees from 2025 to 2027 as noted in Exhibit A. All
other terms and conditions of the original work order, included herein as Exhibit B, shall remain
in effect.
ISSUED BY CITY OF PRIOR LAKE
__________________________________
Mayor
RECEIVED AND ACCEPTED BY WSB
LLC
_____________________________________
Signature
____________________________________
Title
__________________________________
City Manager
Page 2 of 3
EXHIBIT A
Amended Proposal
G:\.Clients All\Prior Lake\Proposals\2024 Lords Street Bridge\Prior Lake Lords Street Bridge Rehab_3_23_2026_Amendment.docx
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June 30, 2026
Mr. Nick Monserud
Assistant City Engineer
City of Prior Lake
4646 Dakota St SE
Prior Lake, MN 55372
RE: Amendment No. 1 for the Supplemental Agreement to Provide Professional
Engineering Services to complete Final Design, Topographic Survey, and
Construction Administration Support and Testing for the Lords Street Bridge
Rehabilitation (Bridge No. 70513) for Provide Construction Administration
Support for the City’s 2025 Street Improvement Projects
Dear Mr. Monserud:
On behalf of WSB we are pleased to submit this Amendment to the Supplemental Agreement to
our Public Works Consultant Pool Master Agreement, dated April 20, 2020 to provide
engineering services to the City of Prior Lake. Our original services included bridge
rehabilitation design including plan preparation and construction document preparation for
Bridge No. 70513 Lords Street NE over Prior Lake, topographic survey, final design, bidding,
and assisting the City with Construction Administration for rehabilitation of Bridge No. 70513 as
part of the City’s 2025 construction program.
We are seeking an amendment to offset the rate changes. Construction was originally intended
to be in 2025 and is now expected to be in 2027. In addition, we would like to extend the contract
from June 30, 2026 to October 31, 2027.
Task 4 – Assisting the City with Construction Management (Same an Original WO)
4.1 Construction Staking
WSB will provide construction staking and survey for construction of the project. WSB assumes
one-time staking for all required staking needs. Any re-staking will be billed at a time and materials
hourly rate.
4.2 Construction Contract Administration
WSB will provide Contract Administration services through construction of the project and final
project closeout. This will include:
•Preparation of materials for and attendance at the preconstruction meeting for the project.
•Responding to all contractor requests for information (RFI).
•Responding to all City requests for information/clarification during construction.
We understand that the City anticipates needing construction observation support for the project.
WSB has included construction observation services for the 2027 construction season.
EXHIBIT A - AMENDED PROPOSAL
Mr. Nick Monserud
June 30, 2026
Page 2
G:\.Clients All\Prior Lake\Proposals\2024 Lords Street Bridge\Prior Lake Lords Street Bridge Rehab_3_23_2026_Amendment.docx
4.3 Construction Materials Testing
WSB will provide the following construction materials testing services for the project:
o Perform gradations for reclaimed aggregate, topsoil and bituminous mix.
o Perform bituminous density testing
o Perform concrete testing as needed
• Coordination with City inspection staff to determine testing frequency and locations.
• Communicate verbal testing results to the City inspection staff as soon as results are available.
• Provide written testing reports to the City within two weeks of testing.
• Utilize City survey stationing for all testing results.
Schedule
Based on our discussions with City Staff, we are proposing the following schedule for the 2027
Lords Street Bridge Rehabilitation Project:
•
• October – December 2026 – Construction letting
• May – October 2027: Bridge Construction (total 8-week construction window once
construction beings)
PROPOSED FEE
WSB will provide the services as outlined in Project Approach/Scope of Services. Our proposal
has considered estimated year-over-year increases in our annual fee schedule. We estimate
we will need an amendment of $7,691.50 and an overall fee of $154,461.50 (hourly not to
exceed) to complete the project.
The proposed scope and fee presented herein represents our complete understanding of the
project based on site visits and discussions with City staff. If you have any questions or
concerns, please feel free to contact me at (952) 843-8323. Once again, we appreciate the
opportunity to submit this proposal and look forward to working with you and your staff.
Sincerely,
WSB
Monica Heil, PE
Senior Vice President, Municipal
Attachments
Cc: Kevin Anderson, PE, WSB
Carl Osberg, PE, WSB
Paul Kyle, PE, WSB
G:\.Clients All\Prior Lake\Proposals\2024 Lords Street Bridge\Prior Lake Lords Street Bridge Rehab_3_23_2026_Amendment.docx
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REVISED WORK ORDER FEES (2027 CONSTRUCTION)
ORIGINAL WORK ORDER FEES (2025 CONSTRUCTION)
Page 3 of 3
EXHIBIT B
Original Work Order
December 4, 2023
Page 1 of 2
Public Works Consultant Pool Work Order
Lords Street Bridge Rehabilitation Project (CP 2024-02)
WSB & ASSOCIATES, INCORPORATED, dba WSB
This work order (“Work Order”) is issued on this 4th day of December, 2023 by the City of Prior
Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20,
2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB
(“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are
hereby acknowledged, the City and Consultant agree as follows:
1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall
be subject to the terms and conditions of this Work Order and the Contract.
2.Term of Work Order. All Work requested by this Work Order shall be completed by July
31, 2026.
3.Compensation for Work Order. City agrees to pay the Consultant a fixed sum of
$146,770 as full and complete payment for the Work requested by this Work Order.
4.Consultant Representative. Consultant has designated Monica Heil to manage the Work
Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
___________________________________
Mayor
___________________________________
City Manager
RECEIVED AND ACCEPTED BY WSB &
ASSOCIATES, INC.
_____________________________________
Signature
____________________________________
Title
Vice President of Municipal Services
EXHIBIT B - ORIGINAL WORK ORDER
Page 2 of 2
Exhibit 1 – Scope of Work Order
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November 27, 2023
Mr. Nick Monserud
Assistant City Public Works Director
City of Prior Lake
4646 Dakota St SE
Prior Lake, MN 55372
RE: Supplemental Agreement to Provide Professional Engineering Services to complete
Final Design, Topographic Survey, and Construction Observation/Administration
Support and Testing for the Lords Street Bridge Rehabilitation (Bridge No. 70513) for
Dear Mr. Monserud:
On behalf of WSB we are pleased to submit this Supplemental Agreement to our Public Works Consultant
Pool Master Agreement, dated April 20, 2020 to provide engineering services to the City of Prior Lake.
Specifically, our services will include State Aid funding requests and meetings, bridge inspection,
rehabilitation design including plan preparation and construction document preparat ion, topographic
survey, bidding, and assisting the City with Construction Observation and Administration for
rehabilitation of Bridge No. 70513 (Lords Street NE over Prior Lake) as part of the City’s 2025
construction program.
PROJECT UNDERSTANDING
Bridge No. 70513 carries Lords Street NE over Prior Lake. The bridge currently has an LPI (Local Planning
Index) of 55, which means its rehabilitation/repair is eligible for State funding. The bridge is a timber slab
span bridge constructed in 1986. The timber deck slab is in good to fair condition ; the timber pier caps are
in poor condition; the CIP steel pier piling is in fair to poor condition; the timber abutments are in fair
condition; and the timber railings are in fair condition. The bridge is currently load posted due to deterioration
of the piers. Bridge rehabilitation and bridge replacement have both been considered as potential ways to
upgrade the current conditions and bridge rehabilitation has been selected as the preferred approach. This
proposal outlines work needed to design and administer construction of a brid ge rehabilitation project of
the piers and other items as outlined in the Tasks below.
PROJECT APPROACH/SCOPE OF SERVICES
WSB’s project scope and proposed tasks are based on our understanding of the project, and we
propose the following scope of services:
Task 1 – Topographic Survey
WSB will complete the topographic survey for the entire bridge and approaches a minimum of 200 feet
beyond each end of the bridge. Survey controls will be set up for the project area followed immediately
by the topographic survey of the existing conditions within the road right-of-way. Topographic survey
will include 200 feet of adjacent roadways that abut the project area. Survey of all utilities within these
areas will be included. Topographic survey data will assist with developing final repair elevations on
the bridge and for any pavement rehabilitation methodologies adjacent to the bridge.
It is also proposed to complete the Gopher State One Call locate request for maps as a part of the
topographic survey work.
EXHIBIT 1
Mr. Nick Monserud
November 27, 2023
Page 2
G:\.Clients All\Prior Lake\Proposals\2024 Lords Street Bridge\Prior Lake Lords Street Bridge Rehab Prof. Engineering Services Proposal 11_29_23.docx
Task 2 – Project Communication
WSB will support City Staff in developing meeting materials and will attend one neighborhood meeting
for the project. WSB will serve as an extension of City Staff in these meetings, working with members of
the public to identify potential areas of concern and incorporating comments received into the final design
of the project.
WSB will also meet:
1) monthly (virtually) with City staff to update progress
2) with City and MnDOT State Aid staff to properly submit deliverables and funding requests and
address any comments.
Task 3 – Final Design
Project Management
Project management includes the development of the project plan through bidding. This task includes the
appropriation of necessary staff and resources at all stages of the final design process to achieve project
milestones and completion. This includes f requent communication and coordination with City staff and its
agents governing all aspects of the project. Proper completion of this task will allow for open lines of
communication and routine updates on project issues, as well as keeping the project on schedule and within
budget.
Design, Specifications, and Plan Preparation
WSB will complete the following tasks:
• field investigation to verify bridge and approach condition
• bridge funding applications and documentation
• design and prepare the project plans consistent with MnDOT Bridge Office and State Aid standards
and local regulatory standards.
• specifications consistent with MnDOT Bridge Office and State Aid standards, City and local regulatory
standards.
• project quantities and prepare the project Bid Form.
• Engineer’s Opinion of Probable Cost on the final design.
• quality control reviews regularly throughout the duration of the design.
• project meetings with City staff and design team (WSB staff) members as necessary.
The project plans will be generally organized as follows:
• Title sheet
• General layout
• Statement of Estimated Quantities and Tabulations
• Bridge Repair details including staging and falsework requirements
• Standard details
• Removals including environmental restrictions
• Traffic staging or detour plans
• Minor roadway approach improvement plans
• Erosion control
• SWPPP
Deliverables:
• 60% Plan Submittal: Draft bridge repair plan set for MnDOT Bridge State Aid and City review and
comment
Mr. Nick Monserud
November 27, 2023
Page 3
G:\.Clients All\Prior Lake\Proposals\2024 Lords Street Bridge\Prior Lake Lords Street Bridge Rehab Prof. Engineering Services Proposal 11_29_23.docx
• 90% Plan and Specification Submittal: Draft plan set and specifications for MnDOT Bridge State Aid
and City review and comment
• 100% Plan and Specification Submittal: Three (3) 11” x 17” final plan sets and three (3) specifications
for your files
Permits
Prepare the following assumed permit for project:
• MNDNR Work in Public Waters Permit
Bidding Assistance
Prepare the Advertisement for Bid in compliance with the City’s practices; facilitate project bidding by
answering contractor questions, prepare the Addenda if necessary, and host the virtual bid opening for the
project. The cost to advertise the project will be paid by the City of Prior Lake. WSB will submit the
Advertisement for Bid to the local paper and to Finance and Commerce.
As-builts
WSB will prepare as-builts detailing the scope of the bridge repair elements . Deliverables will include a
.pdf version of the as-builts.
Task 4 – Assisting the City with Construction Management
Construction Staking
WSB will provide construction staking and survey for construction of the project. WSB assumes one -time
staking for all required staking needs. Any re-staking will be billed at a time and materials hourly rate.
Construction Contract Administration
WSB will provide Contract Administration services through construction of the project and final project
closeout. This will include:
• Preparation of materials for and attendance at the preconstruction meeting for the project.
• Bi-weekly project progress meetings for the duration of the project
• Responding to all contractor requests for information (RFI).
• Responding to all City requests for information/clarification during construction.
• Labor Compliance interviews and documentation
We understand that the City anticipates needing part- to full-time construction observation support for the
project. WSB has included construction observation services for the 2025 construction season. We have
assumed bridge construction activities will last 8-weeks. It is anticipated that the contract documents will
specify that construction can be completed within a 4-month window in the summer of 2025, but that once
construction commences, work is to be completed within 8-weeks. We are estimating 40 hours per week
of construction observation needs to meet reporting and observation requirements necessitated by the
State Bridge Funding requirements. If construction activities are longer in duration, we may need to
negotiate additional fees. Should the contractor’s schedule require less than 8-weeks of construction
observation and administration support, WSB will only invoice the City for actual hours spent on the job.
Mr. Nick Monserud
November 27, 2023
Page 4
G:\.Clients All\Prior Lake\Proposals\2024 Lords Street Bridge\Prior Lake Lords Street Bridge Rehab Prof. Engineering Services Proposal 11_29_23.docx
Construction Materials Testing
WSB will provide the following construction materials testing services for the project:
o Perform gradations for reclaimed aggregate, topsoil and bituminous mix (for any roadway
patching at the bridge surface)
o Perform bituminous density testing
o Perform concrete testing as needed
• Coordination with City inspection staff to determine testing frequency and locations.
• Communicate verbal testing results to the City inspection staff as soon as results are available.
• Provide written testing reports to the City within two weeks of testing.
• Utilize City survey stationing for all testing results.
Schedule
Based on our discussions with City Staff, we are proposing the following schedule for the 2025 Lords
Street Bridge Rehabilitation Project:
• December 2024: Authorize the contract with WSB
• December 2023 – April 2024:
o Bridge Funding Request
o Topographic survey
o Bridge Design and Drafting
• April 2024: 60% Plans
• June 2024: 90% plans and Specifications
• July 2024 – Signed Plans and Specification
• October 2024 - Approve plans and specifications and authorize ads for bid
• November 2024 – Construction letting
• May – July 2025: Bridge Construction
PROPOSED FEE
WSB will provide the services as outlined in Project Approach/Scope of Services. Our budget was
developed based on our understanding of the scope and experience with previous bridge reconstruction
projects and anticipates 2025 construction. Our proposal has considered estimated year-over-year
increases in our annual fee schedule. We estimate an hourly fee not to exceed fee of $146,770.00
The proposed scope and fee presented herein represents our complete understanding of the project
based on site visits and discussions with City staff. If you have any questions or concerns, please feel
free to contact me at (952) 737-4675. Once again, we appreciate the opportunity to submit this proposal
and look forward to working with you and your staff.
Sincerely,
WSB
Monica Heil, PE
Vice President of Municipal Services
Attachment
Cc: Carl Osberg, PE, WSB
0 Project Management and Meetings 12.0 8.0 8.0 2.0 1.0 $6,745
1 Survey 2.0 8.0 8.0 $3,725
2 Project Communication 4.0 4.0 0.0 12.0 8.0 1.0 0.0 0.0 0.0 0.0 0.0 $5,920
2.1 Funding, Agency, Utility Coordination 4.0 4.0 1.0 $2,140
2.2 Public Invovement (1 meeting and 1 graphic)12.0 8.0 $3,780
3 Final Design 5.0 101.5 46.0 0.0 0.0 6.0 10.0 12.0 104.0 3.0 0.0 $56,501
3.1 Bridge Repair Recommendations 6.0 $1,378
3.2 Geotechnical Report & Boring (if needed - not included in fee total below)$7,500
3.3 60% Bridge Design & Plans 1.0 21.0 4.0 41.0 $12,957
General Plan & Elevation 4.0 8.0 $2,322
Transverse Section and Notes 1.0 4.0 $931
Bridge Layout 1.0 4.0 $931
Bridge Repair Details and Notes 8.0 16.0 $4,643
Bridge Aesthetics 1.0 1.0 $405
Bridge Survey Sheet 1.0 4.0 $931
Bridge Survey Plan & Profile 1.0 4.0 $931
Cost Estimate 4.0 $919
Quality Assurance 1.0 4.0 $944
3.4 90% and 100% Final Bridge Plans, Specifications & Estimate 1.0 44.5 14.0 51.0 2.0 $22,019
General Plan & Elevation 2.0 4.0 $1,161
Transverse Section, SEQ and Notes 2.0 2.0 8.0 $2,211
Bridge Layout 0.5 1.0 $290
Deck Repair Details 8.0 12.0 $3,942
Abutment Repair Details 8.0 12.0 $3,942
Pier Repair Details 8.0 12.0 $3,942
Bridge Survey Sheet 1.0 1.0 $405
Bridge Survey Plan & Profile 1.0 1.0 $405
Special Provisions 8.0 2.0 $2,006
Bridge Rating for MnDOT 2.0 8.0 $1,854
Cost Estimate 4.0 $919
Quality Assurance 1.0 4.0 $944
3.5 Roadway, Traffic and Staging 4.0 16.0 $3,708
3.6 Permitting and SWPPP 8.0 $1,838
3.7 Environmental Documentation (Not Required)$0
3.8 Regulated Materials Survey 4.0 10.0 $3,089
3.9 Wetland Delineation and Report 2.0 12.0 1.0 $2,442
3.10 Hydraulic Review 6.0 4.0 4.0 $2,777
3.11 Bidding Services 2.0 8.0 8.0 $3,725
3.12 As-builts 1.0 4.0 8.0 $2,568
4 Construction Services 10.0 16.0 360.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 20.0 $73,826
4.1 Construction Staking 1.0 12.0 $3,208
4.2 Construction Administration and Observation 8.0 8.0 320.0 8.0 $61,562
4.3 Construction Materials Testing 1.0 8.0 40.0 $9,056
SUBTOTAL HOURS -
FINAL DESIGN 31.0 129.5 416.0 12.0 8.0 9.0 10.0 12.0 112.0 4.0 28.0 $146,716.96
Hourly Billing Rate $246.75 $229.69 $174.30 $210.00 $157.50 $234.15 $215.25 $157.50 $175.35 $84.00 $246.75
Subtotal Fees by Labor Designation $7,649 $29,745 $72,509 $2,520 $1,260 $2,107 $2,153 $1,890 $19,639 $336 $6,909 $146,717
Laboratory Expenses $100.00
Mileage Expenses ( $0.535/mile)$53.50
Subtotal Fees - Not To Exceed $146,770
$146,770.46
Footnotes
(1) Permit Fees will be paid by the City and are NOT INCLUDED IN WSB TOTAL COST.
WSB has prepared an hourly estimate to perform the tasks as described in the Project Schedule. This detailed estimate sheet is organized by labor category and billable hourly rate, in order to determine estimated cost.
BRIDGE NO 70513 REHABILITATION - PRELIMINARY AND FINAL DESIGN
TASK
NO.DESCRIPTION PROJ. MGR.SR.
ENGINEER
PUBLIC
INVOLVEMENT
LEAD
PROJECT
ENGINEER
SENIOR
TECH CLERICAL SURVEY
CREW
WSB
Labor
SUBTOTAL FEES -
FINAL BRIDGE DESIGN - NOT TO EXCEED
SENIOR ENV.
SCIENTIST
SENIOR ENV.
SCIENTISTGRAPHICS ENV.
SCIENTIST