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Home My WebLink About05(K) - Resolution Approving Final Payment for Fire Station 1 Bathroom Remodel Report ITEM: 5K CITY COUNCIL AGENDA REPORT MEETING DATE: July 28, 2026 PREPARED BY: Christine Watson, Public Works Supervisor – Administration Josh Eppen, Facilities Manager PRESENTED BY: Nick Monserud, Public Works Director/City Engineer AGENDA ITEM: Resolution Authorizing Final Payment for the Fire Station 1 Bathroom Remodel Project (2025-11) RECOMMENDED ACTION: Adopt a resolution authorizing final payment for the Fire Station 1 bathroom remodel project (2025-11). BACKGROUND: On August 26, 2025 the City Council awarded a contract in the amount of $199,800 to Dering Pierson Group (Dering) for the Fire Station 1 bathroom remodel project. All work has now been completed in accordance with the contract. The final payment amount to Dering is $10,340.82. With this payment, the total amount paid to Dering is $206,816.33, which is 3.5% above the original contract amount of $199,800. This overage is due to the following changes to the contract: • Addition of a backflow prevention check valve to the steam shower • Reconfiguration of the women’s shower fixture and valve controls • Addition of blocking in the walls of all shower compartments Dering delivered a quality project and has addressed all outstanding work items. CNH Architects, the city’s architectural consultant on this project, has provided the attached letter recommending final payment be made at this time. FINANCIAL IMPACT: The total project cost for the Fire Station 1 bathroom remodel project is $244,816.33 which includes the $38,000 for the consultant work order. The majority of the fuding for the project ($225,000) came from money that was carried over from the 2024 CIP, and the remaining portion for the consultant fees were paid from the operating budget (Engineering Professional Services 101-43050.00-53100.80). ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution authorizing final payment for the Fire Station 1 bathroom remodel project (2025-11). 2. Motion and second to remove this item from the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. Letter of Recommendation & Pay Voucher City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 26- A RESOLUTION AUTHORIZING FINAL PAYMENT FOR THE FIRE STATION 1 BATHROOM REMODEL PROJECT (2025-11) Motion By: Second By: WHEREAS, on August 26, 2025 the City Council awarded a construction contract in the amount of $199,800 for the Fire Station 1 bathroom remodel project; and WHEREAS, the contract outlined the improvements Dering Pierson Group was responsible for installing; and WHEREAS, these improvements and all other contract responsibilities are now complete to the satisfaction of the city; and WHEREAS, the city’s architectural consultant, CNH Architects, has reviewed the improvements and has written a recommendation letter and provided all close out documentation to support final payment for this project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the improvements for the Fire Station 1 bathroom remodel project. 3. Final payment will be made to Dering Pierson Group in the amount of $10,340.82. th Passed and adopted by the Prior Lake City Council this 28 day of July 2026. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager 7300 WEST 147TH STREET | SUITE 504 | APPLE VALLEY, MN 55124 | 952.431.4433 YOUR SUCCESS IS OUR INSPIRATION. CNH ARCHITECTS 1 MEMORANDUM PROJECT: Prior Lake Fire Station #1 Remodel CNH No: 24049 DATE: 07/15/26 TO: City of Prior Lake -Mayor and City Council SUBJECT: Recommendation for final payment This is a notification of our recommendation for the release of $10,340.82 in final payment/retainage monies to the Dering Pierson Group of Rogers Minnesota for construction work and management of the Prior Lake Fire Station #1 Remodel project based on construction documents prepared by CNH architects and dated 07/18/2025. Submitted By: Jon Vandervelde, PA CNH Architects, Ltd. cc: File Josh Eppen, City of Prior lake Quinn Hutson, CNH architects Invoice22401 Industrial Blvd Rogers, MN 55374 Phone: 612-213-2210 Fax: Date Invoice # Feb 25, 2026 2756 Bill To Ship To City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Prior Lake Fire Station 1 16776 Fish Point Road Prior Lake, MN 55372 P.O. No.Terms Due Date Job 30 Days Mar 27, 2026 25035-Prior Lake Fire Station 1 RR Remod Description Qty Unit Price Amount Retainage (10,340.82) Tax 0.00 Total $10,340.82 Tax No.80-0696128 RECEIVED By CNH Architects on April 22, 2026 $10,340.82 04/22/2026 Dering Pierson Group 22401 Industrial Blvd Rogers, MN 55374 612-213-2210 City of Prior Lake APPLICATION AND CERTIFICATE FOR PAYMENT Job No.: 25035 Job: Prior Lake Fire Station 1 RR Remod Application No: 3.0 Application Date: Jan 1, 2026 Period To: Jan 31, 2026 CONTRACT A B C D E F G H I Work CompletedItem #Description of Work Scheduled Value From Previous Application(s)This Period Materials Presently Stored Total Completed and Stored To Date %Balance to Finish Retainage (If Variable Rate) 01 General Conditions 33,211.40 31,500.00 1,711.40 0.00 33,211.40 100 0.00 1,660.57 02 Demolition Labor 5,600.00 5,600.00 0.00 0.00 5,600.00 100 0.00 280.00 03 Masonry 5,000.00 5,000.00 0.00 0.00 5,000.00 100 0.00 250.00 04 Carpentry Labor 3,735.00 3,000.00 735.00 0.00 3,735.00 100 0.00 186.75 05 Glazing 9,644.00 0.00 9,644.00 0.00 9,644.00 100 0.00 482.20 06 Drywall 5,871.24 5,871.24 0.00 0.00 5,871.24 100 0.00 293.56 07 Tiling 41,733.00 41,733.00 0.00 0.00 41,733.00 100 0.00 2,086.65 08 Ceilings 5,300.00 5,300.00 0.00 0.00 5,300.00 100 0.00 265.00 09 Flooring 250.00 250.00 0.00 0.00 250.00 100 0.00 12.50 10 Painting 2,000.00 500.00 1,500.00 0.00 2,000.00 100 0.00 100.00 11 Bath Partitions 9,677.89 9,677.89 0.00 0.00 9,677.89 100 0.00 483.89 12 Bath Accessories 820.00 820.00 0.00 0.00 820.00 100 0.00 41.00 13 Countertops 750.00 750.00 0.00 0.00 750.00 100 0.00 37.50 14 Plumbing 51,000.00 47,000.00 4,000.00 0.00 51,000.00 100 0.00 2,550.00 15 Electrical 15,122.00 15,122.00 0.00 0.00 15,122.00 100 0.00 756.10 16 OH&P 10,085.47 9,500.00 585.47 0.00 10,085.47 100 0.00 504.27 199,800.00 181,624.13 18,175.87 0.00 199,800.00 100 0.00 9,990.00 ADDITIONS TO CONTRACT CO-01 Sink Station Panel Add 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CO-02 SI-01 Changes 3,468.54 0.00 3,468.54 0.00 3,468.54 100 0.00 173.43 CO-03 SI-02 Changes 3,547.79 709.56 2,838.23 0.00 3,547.79 100 0.00 177.39 7,016.33 709.56 6,306.77 0.00 7,016.33 100 0.00 350.82 Grand TOTAL:206,816.33 182,333.69 24,482.64 0.00 206,816.33 100 0.00 10,340.82