HomeMy WebLinkAbout_08 25 2026 City Council Agenda Packet
4646 Dakota Street SE
Prior Lake, MN 55372
City Council Meeting at City Hall
Tuesday, August 25, 2026
City Council Work Session Agenda
CANCELLED
City Council Meeting Agenda
7:00 p.m.
Reports included with this agenda can be found in the Document Center by clicking here or
at https://www.priorlakemn.gov/ \\Doc Center\\City of Prior Lake\\City Council, Planning Commission and Advisory
Committees\\City Council\\City Council Agenda Packets\\2026\\08 25 2026
1. CALL TO ORDER and PLEDGE OF ALLEGIANCE
2. PUBLIC FORUM The public forum is intended to afford the public an opportunity to address concerns to the City
Council. The public forum will be no longer than 30 minutes in length and each presenter will have no more than five (5)
minutes to speak. Topics of discussion are restricted to City governmental topics rather than private or political agendas.
Topics may be addressed at the public forum that are on the agenda. However, topics that are the subject of a public hearing
are best addressed at the public hearing, not at public forum. Therefore, topics may not be addressed at public forum if: (I) the
topic has been the subject of a public hearing before the City Council or any City Advisory Committee and the Council has not
acted on the topic; or (ii) if the topic is the subject of a public hearing for which notice has been published in the City’s official
newspaper, or a continued public hearing or public information hearing before the City Council or any City Advisory Committee.
During public forum, a member of the public may request that the City Council consider removing an item from the Consent
Agenda following the procedure set forth in Section 401.5. The City Council may discuss but will not take formal action on
public forum presentations. Matters that are the subject of pending litigation are not appropriate for the forum.
3. APPROVAL OF AGENDA
4. MINUTES
A. Approval of the August 12, 2026 City Council Meeting Minutes
5. CONSENT AGENDA Those items on the Council Agenda which are considered routine or non-controversial are
included as part of the Consent Agenda. Unless the Mayor or a council member specifically requests that an item on the
Consent Agenda be removed and considered separately, items on the Consent Agenda are considered under one motion,
second and vote. Any item removed from the consent agenda shall be placed on the council agenda under Items Removed
Consent Agenda Items.
A. Approval of Claims Listing
B. Approval of July 2026 Treasurer's Report
C. Resolution Authorizing the Ordering of Plow Truck 8469
D. Resolution Authorizing Change Orders and Final Payment for the Ponds Park Phase
2 Project (2024-06)
E. Resolution Receiving Quotes and Awarding the Contract for Sanitary Sewer
Televising and Jetting
F. Resolution Approving Public Improvements for the Preserve at Jeffers Pond
Development (2022-13)
G. Resolution Approving Lease Agreement with AT&T at the Tower Street Water Tower
H. Resolution Approving Prior Lake-Savage Optimist Club Premise Gambling Permit at
Chula's Latin Mexican Restaurant
I. Approval of the Building Permit Summary Report- July
J. Approval of the Animal Control Services Report- July
K. Resolution Approving a Registered Land Survey (RLS) at 14145 Shady Beach Trail
NE
L. Resolution Authorizing the Mayor and City Manager to Execute the City’s Standard
Professional Services Contract with Al Ernste for Building Inspection Services
M. Resolution Approving a Temporary Liquor License for the Prior Lake VFW September
13th, 2026
6. PRESENTATIONS
7. PUBLIC HEARINGS
8. OLD BUSINESS
9. NEW BUSINESS
10. REMOVED CONSENT AGENDA ITEMS
11. COUNCILMEMBER LIAISON UPDATES / COUNCILMEMBER REPORTS
12. OTHER BUSINESS
13. ADJOURNMENT
ITEM: 4A
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Heidi Simon, City Clerk
PRESENTED BY: Heidi Simon
AGENDA ITEM: Approval of the August 12, 2026 City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the August 12, 2026 city council meeting minutes as presented.
ALTERNATIVES:
1. Motion and second to approve the August 12, 2026 City Council meeting minutes as
presented.
2. Motion and second to review or revise the August 12, 2026 City Council meeting
minutes.
ATTACHMENTS:
1. 08 12 2026 City Council Minutes
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL MEETING MINUTES
August 12, 2026
1. CALL TO ORDER
Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Braid, Churchill,
Lake and Hellier. Absent: None. Also were City Manager Wedel, Police Chief Duggan, Assistant
Fire Chief Ruzicka, Public Works Director/City Engineer Monserud, Finance Director Klekner and
City Clerk Simon in attendance.
2. PUBLIC FORUM
None.
3. APPROVAL OF AGENDA
MOTION BY CHURCHILL SECOND BY HELLIER, TO APPROVING THE AGENDA AS PRE-
SENTED.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☒ ☒ ☒ ☒ ☒
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
The motion carried.
4. APPROVAL OF CITY COUNCIL MEETING MINUTES
A. Approval of July 28, 2026, City Council Minutes
MOTION BY BRAID SECOND BY HELLIER, TO APPROVE July 28, 2026, MEETING MINUTES
AS PRESENTED.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☒ ☒ ☒ ☒ ☒
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐
☐
Absent
☐ ☐ ☐ ☐ ☐
The motion carried.
5. CONSENT AGENDA
A. Approval of Claims Listing
nd
B. Approval of Preliminary 2 Quarter 2026 Financial Reports
C. Approval of an Amendment to City Council Liaison Appointments
D. Resolution 26-108 Approving a Work Order for a Joint Water Study with the Shakopee
Mdewakanton Sioux Community
1
MOTION BY BRAID SECOND BY CHURCHILL, TO APPROVE THE CONSENT AGENDA AS
PRESENTED.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☒ ☒ ☒ ☒ ☒
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
The motion carried.
Briggs: Comment on item 5D; the city is part of a joint water treatment plant with the SMSC. This
item builds on that partnership and allows us to have options in serving our community.
6. PRESENTATIONS
A. Police and Fire Updates
Police Chief Duggan and Assistant Fire Chief Ruzicka Presented the Item
7. PUBLIC HEARINGS
A. Public Hearing to Consider the 2027 – 2031 Capital Improvement Program (CIP), Capital
Improvement Plan (Facilities) and Street Reconstruction Plan
Finance Director Klekner presented the Item
Public hearing opened at 7:36 p.m. by LAKE seconded by BRAID
VOTE Briggs Braid Churchill Lake Hellier
Aye
☒ ☒ ☒ ☒ ☒
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐
☐ ☐ ☐ ☐
Absent
☐ ☐ ☐
☐ ☐
The motion carried.
No comments.
Public hearing Closed at 7:37 p.m. by BRAID seconded by LAKE
VOTE Briggs Braid Churchill Lake Hellier
Aye
☒ ☒ ☒ ☒ ☒
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐
☐ ☐ ☐ ☐
Absent
☐ ☐ ☐
☐ ☐
The motion carried.
08 12 2026 City Council Meeting Minutes
Braid: Thank you for detailed report as it assists Council with understanding these financial needs.
Briggs: Thank you for paying attention to franchise fees. This makes sure we are creating an eco-
nomical path forward. Second, noted the great work these departments have done to keep the city
on a suitable trajectory and has helped the city avoid big spikes.
MOTION BY BRAID SECOND BY LAKE, TO ADOPT RESOLUTION 26-109 APPROVING THE
2027-2031 CAPITAL IMPROVEMENT PROGRAM (CIP)
VOTE Briggs Braid Churchill Lake Hellier
Aye
☒ ☒ ☒ ☒ ☒
Nay
☐
☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
MOTION BY LAKE SECOND BY CHURCHILL RESOLUTION 26-110 GIVING PRELIMINSRY AP-
PROVAL TO THE ISSUANCE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLANS
BONDS IN AN AMOUNT NOT TO EXCEED $11,230,000 AND ADOPTING THE CITY OF PRIOR
LAKE
VOTE Briggs Braid Churchill Lake Hellier
Aye
☒ ☒ ☒ ☒ ☒
Nay
☐
☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
MOTION BY CHURCHILL SECOND BY HELLIER RESOLUTION 26-111 ADOPTING A STREET
RECONSTRUCTION PLAN AND APPROVING THE ISSUANCE OF GENERAL OBLIGATION
STREET RECONSTRUCTION BONDS
VOTE Briggs Braid Churchill Lake Hellier
Aye
☒ ☒ ☒ ☒ ☒
Nay
☐
☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
The motion carried.
8. OLD BUSINESS
None.
9. NEW BUSINESS
None.
08 12 2026 City Council Meeting Minutes
10. REMOVED CONSENT AGENDA ITEMS
None.
11. COUNCIL MEMBER LIAISON UPDATES/ COUNCIL MEMBER REPORTS
Hellier: 8/4 Nite to unite, 8/7 Agenda Review
Lake: 8/4 Nite to unite, 8/10 Agenda Review
Churchill: 7/29 Minnesota Valley Transit Association monthly Board Meeting, 8/3 Mobility Manage-
ment Meeting, 8/4 Nite to Unite, 8/6 Saints Game, 8/7 Sip and Stroll Prior Lake Days, 8/10 Agenda
Review
Braid: 8/4 Nite to unite, 8/10 Agenda Review
Briggs: 8/1 Chula’s ride for a cause, 8/4 Nite to unite, 8/6 911 Dispatch meeting with Scott County,
8/6 Saints Game, 8/12 Leage of Minnesota Cities
Wedel: Wanted to note that the council meeting was moved to Wednesday due to the primary
election on Tuesday. Thanked all election staff for their work.
12. OTHER BUSINESS
None.
13.ADJOURNMENT
MOTION BY BRAID, SECOND BY HELLIER, TO ADJOURN THE MEETING AT 7:45 p.m.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☒ ☒ ☒ ☒ ☒
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐
☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
The motion carried.
Respectfully Submitted,
Jason Wedel, City Manager
08 12 2026 City Council Meeting Minutes
Payments Issued 08/01/2026 - 08/14/2026
DateChecksACHEFTTotal
8/3/2026 8,806.60 8,806.60
8/7/2026 158,353.72 190,356.85 22.79 348,733.36
8/10/2026 425.84 425.84
8/11/2026 109.98 109.98
8/12/2026 154,571.85 154,571.85
8/14/2026 184,326.00 183,143.78 367,469.78
342,679.72 373,500.63 163,937.06 880,117.41
ITEM: 5A
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Melissa Fonder, Accounting Specialist
PRESENTED BY: Nicole Klekner, Finance Director
AGENDA ITEM: Approval of Claims Listing
RECOMMENDED ACTION:
Adopt claims listing as presented.
BACKGROUND:
Below is a summary of the payments issued (check, EFT, ACH and wires) for the specified time
period. The detailed claims listing has been provided to the City Council as a separate document
and is available for public view at City Hall upon request. The City has transitioned to this method
of claims reporting in 2026 due to increasing risk of fraud for local governments. This change will
allow the City to mitigate this risk while still providing transparency for the public.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt the claims list as presented.
2. Motion and second to remove this item from the consent agenda for additional
discussion.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
ITEM: 5B
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Bradley Smith, Accountant
PRESENTED BY: Nicole Klekner, Finance Director
AGENDA ITEM: Approval of July 2026 Treasurer's Report
RECOMMENDED ACTION:
Adopt the July 2026 Treasurer’s Report as presented.
BACKGROUND:
The purpose of this agenda item is for the Council to consider the approval of the monthly
Treasurer’s Report for July 2026. This information is being provided in a format which categorizes
the balances by fund type. A second page is included to provide the Fund Balance Classification
for each of the funds as well as the restrictions placed upon their usage. Even though the
business-type funds have an “unrestricted” fund balance and the General Fund has an
“unassigned” fund balance, it does not necessarily mean the balance is available to appropriate
to other funds for other uses. There are constraints in place due to the type of fund or based on
the City’s fund balance policy.
FINANCIAL IMPACT:
Staff has prepared a preliminary summary of the activity in the funds for the month of July 2026.
The Treasurer’s Report reflects the beginning cash balance, receipts, disbursements, and the
ending cash balance for each fund. As shown on the July 2026 Treasurer’s Report, the balance
of cash and investments is $56.8 million. Of this balance, $55.3 million is investments and $1.5
million is cash.
The Report is preliminary, unaudited and will change.
The attached memorandum provides a summary of the fund descriptions.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to approve the July 2026 Treasurer’s
Report as presented.
2. Motion and second to remove the Treasurer’s Report from the consent agenda for
additional discussion.
ATTACHMENTS:
1. 07-2026 Treasurer's Report (attach 1)
2. 07-2026 Treasurer's Report (attach 2)
3. 07-2026 Treasurer's Report (attach 3)
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
City of Prior Lake
Treasurers Report
July 2026
Fund 7/1/2026 7/31/2026
Fund Type & Name No.Balance Receipts Disbursements Balance
Business-Type Funds
Water Fund 601 10,013,936.60$ 122,155.13$ 973,959.86$ 9,162,131.87$
Sewer Fund 604 4,166,909.66 84,110.23 375,949.34 3,875,070.55
Water Quality Fund 602 4,561,613.04 33,506.07 58,589.02 4,536,530.09
Total Business-Type Funds 18,742,459.30$ 239,771.43$ 1,408,498.22$ 17,573,732.51$
Governmental-Type Funds
General Fund 101 16,786,291.57$ 1,075,826.14$ 2,284,162.70$ 15,577,955.01$
Special Revenue Funds
Cable Franchise Fund 210 119,634.02$ 2,221.97$ -$ 121,855.99$
Capital Park Fund 225 1,336,844.19 3,798.61 12,388.65 1,328,254.15
Police Forfeiture Fund 235 114,814.34 146.63 300.00 114,660.97
EDA Special Revenue 240 1,913,788.60 4,680.11 17,430.11 1,901,038.60
Econ Dev Federal Revolving Loan Fund 250 151,604.43 194.12 - 151,798.55
Developer Agreement Fund 260 490,989.72 41,246.00 16,802.25 515,433.47
MN Public Safety 270 567,836.52 727.10 - 568,563.62
Affordable Housing Aid 275 8,127.65 147,813.30 - 155,940.95
Total Special Revenue Funds 4,703,639.47$ 200,827.84$ 46,921.01$ 4,857,546.30$
Capital Project Funds
TIF #1-6 402 (7,750.00)$ -$ 3,865.00$ (11,615.00)$
TIF #5-1 416 21,321.35 16.88 8,139.18 13,199.05
TIF #1-5 419 107,939.99 88.74 38,639.02 69,389.71
Revolving Equipment Fund 410 614,792.25 787.22 - 615,579.47
Revolving Park Equipment Fund 430 746,499.76 5,943.10 14,976.20 737,466.66
Facilities Management Fund 440 722,054.01 648.92 221,480.01 501,222.92
Permanent Impr Revolving Fund 450 1,508,461.65 11,245.93 - 1,519,707.58
Construction Fund 501 3,155,657.44 290,315.08 2,341,991.07 1,103,981.45
Trunk Reserve Fund 502 8,214,272.05 12,915.19 - 8,227,187.24
Water Storage Fund 505 15,705.90 1,221.65 - 16,927.55
Total Capital Project Funds 15,098,954.40$ 323,182.71$ 2,629,090.48$ 12,793,046.63$
Debt Service Funds 563-581 4,689,814.03$ 23,517.43$ 23,330.00$ 4,690,001.46$
Agency Fund 801 272,817.50$ 18,750.00$ 15,000.00$ 276,567.50$
Total Governmental Type Funds 41,551,516.97$ 1,642,104.12$ 4,998,504.19$ 38,195,116.90$
Internal Service Funds 701 & 702 1,061,026.63$ 8,277.50$ -$ 1,069,304.13$
Total All Funds 61,355,002.90$ 1,890,153.05$ 6,407,002.41$ 56,838,153.54$
Investment Pool & Ratio as of 7/31/2026 102 97.32%55,313,607.25
This report does not reflect financial obligations from contracts, agreements, purchases, services received, etc.
TREASURER’S REPORT FUND DESCRIPTIONS
Water Fund - For the collection of water billing utility revenue. This enterprise fund balance is allocated for the
operational costs of the Water departments and normally reserved for large capital municipal system expenses.
Sewer Fund - For the collection of sewer billing utility revenue. This enterprise fund balance is allocated for the
operational costs of the Sewer department and normally reserved for large capital municipal system expenses.
Water Quality Fund - An enterprise account funded by the storm water charge that is generated on the bi-monthly
water and sewer utility bills. The funds in the account are dedicated to finance water quality improvements
including departmental administration, storm water maintenance operations and improvement projects related to
water quality.
General Fund - Represents the resources to support general operating budget expenditures of the City. The year-
end fund balance represents dollars that have accumulated over a period of time. The City Council has designated
40% to 50% of the current operating budget, for working capital to finance city operations.
Cable Franchise Fund - Acts as a clearing house for funds received from the cable franchise company as specified
by ordinance.
Capital Park Fund - Dedicated funds received from developers in accordance with the City’s Park Dedication
requirement when land is platted. Funds are collected for the purpose of developing the City’s neighborhood park
and trail system. These dollars are programmed throughout the course of the City’s Capital Improvement
Program.
Police Forfeiture Fund – Special revenue fund created to track criminal and DWI forfeiture revenues and
expenditures.
EDA Special Revenue – Reserved and expended at the direction of the Prior Lake Economic Development
Authority for specific economic development activity as allowed by MN Statute. The purpose is to provide
economic incentives for new business expansion within the community.
Econ Dev Fed/MN Loan Funds - Accounts for the proceeds of economic development grants received either from
the federal government or the State of Minnesota to provide seed money for a revolving loan account. This
provides economic incentive for new business expansion within the community.
Developer Agreement Special Revenue Fund - Special revenue fund related to costs the City incurs in connection
with a subdivision. Fees are paid to the City by the developer when the Development Contract and Final Plat are
approved by City Council. Revenues are used to pay for legal expenses incurred with review and approval of the
plat and inspection services on developer installed-utilities for newly approved subdivisions within Prior Lake.
MN Public Safety Special Revenue Fund - Special revenue fund created for 2023 public safety aid revenue
received from the State of MN and eligible expenditures.
Affordable Housing Aid Special Revenue Fund - Special revenue fund created for local affordable housing aid
received from the State of MN and eligible expenditures.
Tax Increment Funds - Represents an accumulation of funds such as bond proceeds and project administration
fees charged to companies requesting project write-downs in the form of tax increment financing for new and/or
redevelopment. The TIF district property taxes are then deposited in a number of tax increment funds established
to track their respective revenue.
Revolving Equipment Fund - A regular replacement schedule for equipment needs of the City in excess of $5,000
has been adopted. Periodic fund transfers are appropriated to provide a funding source for the acquisition and
purchase of new and replacement vehicles and equipment.
Revolving Park Equipment Fund – Consists of funds reserved for the replacement of park equipment.
Facilities Management Fund – Established in conjunction with the Facilities Management Plan (FMP). The FMP
provides a schedule of major repairs, replacements and upgrades to all of the City facilities.
Permanent Improvement Revolving Fund – Consists of funds available for annual street mill and overlay projects
with any remaining funds to be used to provide upfront funding for future improvements.
Construction Fund - Represent unexpended bond proceeds that are reserved to pay for improvement projects
approved by the City Council on an annual basis. These dollars are necessary to complete outstanding
construction contracts and related engineering and professional services.
Trunk Reserve Fund - Consists of dedicated revenue generated from utility connection permits and acreage fees
assessed at time of sewer and water installation for the recovering of trunk oversizing costs and central municipal
system improvements i.e., wells lift stations, force mains, etc. These dollars are programmed throughout the
course of the City’s capital improvement plan. This fund also includes funds transfered in from the Water Storage
Fund 505 at the end of 2021 and dedicated to future water storage infrastructure.
Water Storage Fund - Accounts for the water tower fee that is charged and collected on building permits. This
fund balance is 100% assigned for the construction of elevated and ground water storage facilities.
Debt Service Funds - Represents prepayments of special assessments, property tax collections and special levies
needed to pay the outstanding bonded indebtedness of the City. This fund balance is 100% reserved for the
payment of bond principal and interest.
Agency Fund - Accounts for the residential building permit deposit that is refunded to the building contractor
upon final inspection. This provides financial assurance that the property site will be adequately cleaned up and
debris free before an occupancy permit is granted.
Severance Compensation Fund – Internal Service Fund established to partially fund the City’s compensated
absence liability associated with the accrued vacation and sick leave for employees upon termination as
recommended by the State Auditor’s Office.
Insurance Fund – Internal Service Fund established to track revenues and expenditures related to insurance funds.
City of Prior Lake
Treasurers Report
July 2026
Fund Type & Name Fund Balance Classification Constraints
Business-Type Funds
Water Fund Unrestricted Identified on utility bill for this purpose
Sewer Fund Unrestricted Identified on utility bill for this purpose
Water Quality Fund Unrestricted Identified on utility bill for this purpose
Governmental-Type Funds
General Fund Unassigned Cash flow, emergencies, one-time opportunities
Special Revenue Funds
Cable Franchise Fund Assigned for communications Statutory obligation to use for PEG access
Capital Park Fund Assigned for capital improvements Contractually obligated; park dedication fees
Police Forfeiture Fund Restricted for eligible general law enforcement
activities (criminal forfeitures) or DWI related
enforcement, training, and education (DWI
forfeitures)
Statutory obligated
EDA Special Revenue Assigned for development Economic Development
Econ Dev Federal Revolving Loan Fund Restricted for economic development Economic Development
Developer Agreement Fund Assigned for development Contractually obligated
MN Public Safety Restricted for eligible Public Safety purchases Contractually obligated
Affordable Housing Aid Restricted for affordable housing expenditures Contractually obligated
Capital Project Funds
TIF #1-6 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #1-5 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #5-1 Restricted for tax increment Contractually obligated by tax increment agreements
Revolving Equipment Fund Assigned for capital improvements Identified for equipment replacement
Revolving Park Equipment Fund Assigned for capital improvements Identified for park equipment replacement
Facilities Management Fund Assigned for capital improvements Identified for funding Facilities Management Plan
Permanent Improvement Revolving Fund Assigned for capital improvements Identified for funding street improvement projects
Construction Fund Restricted for capital improvements Construction projects in progress
Trunk Reserve Fund Assigned for capital improvements Contractually obligated by developer agreements
Water Storage Fund Assigned for capital improvements Contractually obligated by developer agreements
Debt Service Funds Restricted for Debt Service Reserved for contractually obligated debt service
Agency Fund N/A Escrows to be reimbursed to depositors
Internal Service Funds Unrestricted Identified as payment for severance compensation and insurance
ITEM: 5C
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Christine Watson, Public Works Supervisor – Administration
Chad Shimota, Mechanic
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Authorizing the Ordering of Plow Truck 8469
RECOMMENDED ACTION:
Authorize the ordering of plow truck 8469.
BACKGROUND:
The 2027-2031 CIP includes funding to replace a single-axle plow truck (8469) in 2028. The lead
time for these large trucks is often 2+ years from the time it’s ordered to the time it’s placed in
service. Ordering early will help to ensure the truck is ready for plowing by late 2028 when the
current unit will reach it’s expected replacement interval of 12 years.
The Environmental Protection Agency (EPA) will be enforcing stricter emissions standards on
2027 model-year large diesel trucks, raising the cost by up to $15,000. To avoid this additional
cost, staff recommend ordering a 2026 model-year truck before the ordering deadline of August
31, 2026. This allows the City to take advantage of current laws and pricing for a truck that will be
paid for over the next two years and placed in service at the end of 2028.
FINANCIAL IMPACT:
The 2027-2031 CIP includes $388,000 for the purchase of this unit ($155,000 in 2027 for the cab
and chassis, and $233,000 in 2028 for the upfitting). Although this order will be placed now,
payments are not required until the cab and chassis is delivered in 2027 and the upfitting is
completed in 2028.
All city equipment is purchased from the state contract or other cooperative purchasing agencies
to ensure best value pricing. Future plow truck purchases will be subject to the stricter emmissions
standards and higher pricing beginning in 2027.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to authorize the ordering of plow truck
8469.
2. Motion and second to remove this item from the consent agenda for further discussion.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION AUTHORIZING THE ORDERING OF PLOW TRUCK 8469
Motion By: Second By:
WHEREAS, the 2027-2031 CIP includes $388,000 to replace a single-axle plow truck in
2028; and
WHEREAS, the lead time for these large trucks is often 2+ years from the time it’s ordered to
the time it’s placed in service; and
WHEREAS, the Environmental Protection Agency will be enforcing stricter emmissions
standards on 2027 model-year large diesel trucks, raising the cost by up to
$15,000; and
WHEREAS, to avoid this additional cost, staff recommend ordering a 2026 model-year truck
before the ordering deadline of August 31, 2026; and
WHEREAS, payment is not required until the cab and chassis is delivered in 2027 ($155,000)
and the upfitting is completed in 2028 ($233,000).
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager hereby authorize staff to order plow truck 8469.
th
Passed and adopted by the Prior Lake City Council this 25 day of Agust 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
_____________________________
Jason Wedel, City Manager
ITEM: 5D
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Steve Hart, Parks and Recreation Manager
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Authorizing Change Orders and Final Payment for the
Ponds Park Phase 2 Project (2024-06)
RECOMMENDED ACTION:
Adopt a resolution authorizing change orders and final payment for the Ponds Park Phase 2
project (2024-06).
BACKGROUND:
On March 11, 2025, the City Council awarded the Ponds Park Phase 2 contract in the amount of
$1,076,942.90 to K.A. Witt Construction. All work has now been completed in accordance with
the contract.
The project required the following three change orders:
• Change order 1 (add $28,849.24): Address items unknown until work began (soil
corrections, private utility repairs, conditions requiring additional support or restoration).
Many of these changes required decisions in the field during construction, and were
supported by the City’s design and engineering consultants on the project.
• Change order 2 (add $9,450): Request from P.L.A.Y. to expand the infield of fields 5
and 6. This second change order was a pass-though cost for the City, as P.L.A.Y. has
already reimbursed the city for the $9,450 for this work.
• Change order 3 (subtract $3,170): Reduction in quantities of materials used on the
project, lowering the total cost of the project by $3,170.
The final payment amount is $25,989.33. With this payment, the total amount paid to K.A. Witt
Construction is $1,112,072.14, which is 3.3% above the original contract price of $1,076,942.90.
The contractor delivered a quality project and has addressed all outstanding work items. HKGi,
the City’s design and construction administration consultant on this project, has reviewed these
documents and approves of the change orders and final pay application.
FINANCIAL IMPACT:
The change orders resulted in a net increase to the project of $35,129.24. The entirety of this
project is funded through F430 – Parks Capital and Equipment.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution authorizing change
orders and final payment for the Ponds Park Phase 2 project (2024-06).
2. Motion and second to remove this item from the consent agenda for further discussion.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5D
Page | 2
ATTACHMENTS:
1. Resolution
2. Change Orders
3. Final Pay Application
Change Order : #1
OWNER: City of Prior Lake
PROJECT:
Ponds Park Ballfield Improvements Phase 2 CHANGE ORDER NUMBER: 1
.DATE:03.19.2026
CITY PROJECT NO:2024-06
TO CONTRACTOR:CONTRACT DATE:03.25.2025
.
The Contract is changed as follows:
The original (Contract Sum) was 1,076,942.90$
Net change by previously authorized Change Orders -$
1,076,942.90$
28,849.24$
1,105,792.14$
.
The date of Substantial Completion as of the date of this Change Order therefore is 31-Oct-25 .
The date of Final (punch and move in ) Completion as of the date of this Change Order therefore is 1-Mar-26 .
SIGNATURES:
Signature:Signature:Signature:
Type name: Amy Bower, PLA Type name:Type name:
Date: 03.19.2026 Date:Date:
LANDSCAPE ARCHITECT: HKGI CONTRACTOR: KA WITT OWNER: CITY OF PRIOR LAKE
The (Contract Sum) prior to this Change Order was
The (Contract Sum) will be INCREASED by the Change Order in the amount of
The new (Contract Sum) including this Change Order will be
Not valid until signed by the Landscape Architect and Contractor and Owner.
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR
MODIFICATION.
CONTRACTOR: KA Witt Construction
LANDSCAPE ARCHITECT: HKGI
KA WITT CONSTRUCTION
(see following pages for Change Order details)
.
1530 280TH STREET WEST,
NEW PRAGUE, MN 56071
Note: This summary does not reflect changes in the Contract Sum, or Contract Time which have been authorized by
Construction Change Directive.
4646 DAKOTA STREET SE,
PRIOR LAKE, MN 55372
1530 280TH STREET WEST, NEW PRAGUE, MN 56071
The Contract Time will be (HAS NOT CHANGED) from Oct 31, 2025
800 Washington Ave. N., Suite 207.
Minneapolis, Minnesota 55401
Change Order 1 of 2
Taylor Witt
March 19, 2026
Steve Hart
3/20/2026
Summary of Change Order #1
You are directed to make the following changes in the Contract Documents:
Descriptions:Unit Qty UnitCost Total
1 Metal shade structure footing size increase based on
supplier Enginneering review LS 1 6,000.00$ 6,000.00$
2 Removing fabric shade structure footings encased irr
line LS 1 700.00$ 700.00$
3 Soil corrections under pavements (78.4 ton) LS 1 3,688.32$ 3,688.32$
4 Add water shut off valve at connection to ex. System LS 1 950.00$ 950.00$
5 Add stainles steel shelter counter wrap LS 1 4,200.00$ 4,200.00$
6 Repair hit irrigationlines - 11 LS 1 10,290.92$ 10,290.92$
7 Move 2 power outlets closer to batting cages LS 1 2,250.00$ 2,250.00$
8 Patch bituminous street at new ped ramp curb LS 1 1,850.00$ 1,850.00$
9 Biolog QTY change LF 1463 5.00$ $7,315.00
10 Silt fencing QTY change LF -1365 3.00$ ($4,095.00)
11 Bit patching for utility work QTY change TON -20 215.00$ ($4,300.00)
Net Contract change for Change Order 28,849.24$
Change Order 2 of 2
Change Order : #2
OWNER: City of Prior Lake
PROJECT:
Ponds Park Ballfield Improvements Phase 2 CHANGE ORDER NUMBER:1
.DATE:06.09.2026
CITY PROJECT NO:2024-06
TO CONTRACTOR:CONTRACT DATE:03.25.2025
.
The Contract is changed as follows:
The original (Contract Sum) was 1,076,942.90$
Net change by previously authorized Change Orders 28,849.24$
1,105,792.14$
9,450.00$
1,115,242.14$
.
The date of Substantial Completion as of the date of this Change Order therefore is 31-Oct-25 .
The date of Final (punch and move in ) Completion as of the date of this Change Order therefore is 1-Mar-26 .
SIGNATURES:
Signature:Signature:Signature:
Type name: Amy Bower, PLA Type name:Type name:
Date: 06.09.2026 Date:Date:
LANDSCAPE ARCHITECT: HKGI CONTRACTOR: KA WITT OWNER: CITY OF PRIOR LAKE
(see following pages for Change Order details)
.
1530 280TH STREET WEST,
NEW PRAGUE, MN 56071
Note: This summary does not reflect changes in the Contract Sum, or Contract Time which have been authorized by
Construction Change Directive.
4646 DAKOTA STREET SE,
PRIOR LAKE, MN 55372
1530 280TH STREET WEST, NEW PRAGUE, MN 56071
The Contract Time will be (HAS NOT CHANGED) from Oct 31, 2025
800 Washington Ave. N., Suite 207.
Minneapolis, Minnesota 55401
The (Contract Sum) prior to this Change Order was
The (Contract Sum) will be INCREASED by the Change Order in the amount of
The new (Contract Sum) including this Change Order will be
Not valid until signed by the Landscape Architect and Contractor and Owner.
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR
MODIFICATION.
CONTRACTOR: KA Witt Construction
LANDSCAPE ARCHITECT: HKGI
KA WITT CONSTRUCTION
Change Order 1 of 2
Steve Hart
8/11/2026
Summary of Change Order #2
You are directed to make the following changes in the Contract Documents:
Descriptions:Unit Qty UnitCost Total
1 Infield Expansion(expand ag lime area) and adjust
associated irrigation LS 1 9,450.00$ 9,450.00$
2
3
4
5
6
7
8
9
10
11
Net Contract change for Change Order 9,450.00$
Change Order 2 of 2
Change Order : #3
OWNER: City of Prior Lake
PROJECT:
Ponds Park Ballfield Improvements Phase 2 CHANGE ORDER NUMBER: 3
.DATE:08.10.2026
CITY PROJECT NO:2024-06
TO CONTRACTOR:CONTRACT DATE:03.25.2025
.
The Contract is changed as follows:
The original (Contract Sum) was 1,076,942.90$
Net change by previously authorized Change Orders 38,299.24$
1,115,242.14$
(3,170.00)$
1,112,072.14$
.
The date of Substantial Completion as of the date of this Change Order therefore is 31-Oct-25 .
The date of Final (punch and move in ) Completion as of the date of this Change Order therefore is 1-Mar-26 .
SIGNATURES:
Signature:Signature:Signature:
Type name: Amy Bower, PLA Type name:Type name:
Date: 08.10.2026 Date:Date:
LANDSCAPE ARCHITECT: HKGI CONTRACTOR: KA WITT OWNER: CITY OF PRIOR LAKE
(see following pages for Change Order details)
.
1530 280TH STREET WEST,
NEW PRAGUE, MN 56071
Note: This summary does not reflect changes in the Contract Sum, or Contract Time which have been authorized by
Construction Change Directive.
4646 DAKOTA STREET SE,
PRIOR LAKE, MN 55372
1530 280TH STREET WEST, NEW PRAGUE, MN 56071
The Contract Time will be (HAS NOT CHANGED) from Oct 31, 2025
800 Washington Ave. N., Suite 207.
Minneapolis, Minnesota 55401
The (Contract Sum) prior to this Change Order was
The (Contract Sum) will be DECREASED by the Change Order in the amount of
The new (Contract Sum) including this Change Order will be
Not valid until signed by the Landscape Architect and Contractor and Owner.
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR
MODIFICATION.
CONTRACTOR: KA Witt Construction
LANDSCAPE ARCHITECT: HKGI
KA WITT CONSTRUCTION
Change Order 1 of 2
Taylor Witt
August 11, 2026
Steve Hart
8/11/2026
Summary of Change Order #3
You are directed to make the following changes in the Contract Documents:
Descriptions:Unit Qty UnitCost Total
1 DEDUCT -SILT FENCE, TYPE MS LF -1365 3.00$ (4,095.00)$
2 ADDITIONAL- BIOLOG LF 1365 5.00$ 6,825.00$
3 DEDUCT-CLASS 5 AGGREGATE BASE CY -40 40.00$ (1,600.00)$
4 DEDUCT- BITUMINOUS PATCHING (3" SPWEA240C) TN -20 215.00$ (4,300.00)$
Net Contract change for Change Order (3,170.00)$
Change Order 2 of 2
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION AUTHORIZING CHANGE ORDERS AND FINAL PAYMENT FOR PONDS
PARK PHASE 2 (2024-06)
Motion By: Second By:
WHEREAS, on March 11, 2025 the City Council received bids and awarded a construction
contract in the amount of $1,076,942.90 for Ponds Park Phase 2; and
WHEREAS, the contract outlined the improvements K.A. Witt Construction was responsible
for completing; and
WHEREAS, changes during the project resulted in a net increase of $35,129.24 to the
project, as detailed in the report; and
WHEREAS, these improvements and all other contract responsibilities are now complete to
the satisfaction of the city; and
WHEREAS, the City’s consulting engineer, HKGi, has reviewed the improvements and
provided all close out documentation to support final payment for this project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for Ponds Park Phase 2 project.
3. Final payment will be made to K.A. Witt Construction in the amount of $25,989.33.
th
Passed and adopted by the Prior Lake City Council this 25 day of August 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
8.11.26$ 25,989.33
Page 2
CONTRACTOR:
K.A. Witt Construction, Inc.Payment Request: 6
1530 280th St. W Application Date: 8/10/2026
New Prague, MN 56071 Period To: 8/10/2026
Item Description Units Quantity Unit Price Scheduled Value
Quantity
to Date Value to Date Quantity
this Period
Value this
Period
Total Completed and
Stored to Date Balance to Finish
1 MOBILIZATION LS 1 30,000.00$ 30,000.00$ 1 30,000.00$ 0 -$ 30,000.00$ -$
2 INLET PROTECTION EA 1 300.00$ 300.00$ 1 300.00$ 0 -$ 300.00$ -$
3 SILT FENCE, TYPE MS LF 1365 3.00$ 4,095.00$ 0 -$ 0 -$ -$ 4,095.00$
4 BIOLOG LF 100 5.00$ 500.00$ 1465 7,325.00$ 0 -$ 7,325.00$ (6,825.00)$
5 REMOVE 20FT TALL SAFTY NETTING BEHIND SOUTH FIELDS LS 1 2,750.00$ 2,750.00$ 1 2,750.00$ 0 -$ 2,750.00$ -$
6 REMOVE CONCRETE AND BITUMINOUS PAVEMENTS SY 1325 4.50$ 5,962.50$ 1325 5,962.50$ 0 -$ 5,962.50$ -$
7 REMOVE ALL BALLFIELD FENCING AND FOUL POLES EA 2 4,000.00$ 8,000.00$ 2 8,000.00$ 0 -$ 8,000.00$ -$
8 ADJUST IRRIGATION SYSTEM LS 1 29,000.00$ 29,000.00$ 1 29,000.00$ 0 -$ 29,000.00$ -$
9 EXCAVATION - COMMON (EV)CY 3100 12.00$ 37,200.00$ 3100 37,200.00$ 0 -$ 37,200.00$ -$
10 AGGREGATE BASE CLASS 5 TN 1710 22.30$ 38,133.00$ 1710 38,133.00$ 0 -$ 38,133.00$ -$
11 SALVAGE AG LIME STRIP, STOCKPILE CY 250 12.00$ 3,000.00$ 250 3,000.00$ 0 -$ 3,000.00$ -$
12 ADJUST FRAME AND RING CASTING (STORM)EA 1 400.00$ 400.00$ 1 400.00$ 0 -$ 400.00$ -$
13 ADA PED RAMP TRUNCATED DOMES LS 1 2,000.00$ 2,000.00$ 1 2,000.00$ 0 -$ 2,000.00$ -$
14 CONCRETE WALK - all 6" driveable SF 16830 8.55$ 143,896.50$ 16830 143,896.50$ 0 -$ 143,896.50$ -$
15 CONCRETE BACKSTOP CURBING LF 160 44.25$ 7,080.00$ 160 7,080.00$ 0 -$ 7,080.00$ -$
16 CURB AT CENTER EX. CB LF 50 35.00$ 1,750.00$ 50 1,750.00$ 0 -$ 1,750.00$ -$
17 4" PVC CONDUIT, SCHEDULE 40, WITH END CAPS AND MARKING POSTS LF 240 13.00$ 3,120.00$ 240 3,120.00$ 0 -$ 3,120.00$ -$
18 BITUMINOUS TRAIL SF 6360 3.95$ 25,122.00$ 6360 25,122.00$ 0 -$ 25,122.00$ -$
19 24FT NETING BACKSTOP SYSTEM 30-20-30 EA 2 43,000.00$ 86,000.00$ 2 86,000.00$ 0 -$ 86,000.00$ -$
20 8FT CHAIN LINK FENCING AND GATES AT DUGOUTS LF 284 49.50$ 14,058.00$ 284 14,058.00$ 0 -$ 14,058.00$ -$
21 4FT CHAIN LINK FENCE - WINGS LF 396 34.80$ 13,780.80$ 396 13,780.80$ 0 -$ 13,780.80$ -$
22 6FT CHAIN LINK FENCE - DUG OUT TO KINK LF 160 45.50$ 7,280.00$ 160 7,280.00$ 0 -$ 7,280.00$ -$
23 8FT CHAIN LINK FENCE - AT SOUTH OUTFIELDS LF 669 50.20$ 33,583.80$ 669 33,583.80$ 0 -$ 33,583.80$ -$
24 12FT GATES IN 6FT FENCING EA 4 1,350.00$ 5,400.00$ 4 5,400.00$ 0 -$ 5,400.00$ -$
25 SALVAGED AG LIME PLACED 4 INCH DEPTH LS 1 2,650.00$ 2,650.00$ 1 2,650.00$ 0 -$ 2,650.00$ -$
26 PLAYERS BENCH EA 4 2,750.00$ 11,000.00$ 4 11,000.00$ 0 -$ 11,000.00$ -$
27 FOUL POLE EA 4 6,250.00$ 25,000.00$ 4 25,000.00$ 0 -$ 25,000.00$ -$
28 FENCE TOPPER LF 2436 3.80$ 9,256.80$ 2436 9,256.80$ 0 -$ 9,256.80$ -$
29 DUGOUT ROOFS AND ASSOCIATED POSTS EA 4 20,900.00$ 83,600.00$ 4 83,600.00$ 0 -$ 83,600.00$ -$
30 RELOCATED EXISTING FABRIC BLEACHER STRUCTURE EA 2 7,000.00$ 14,000.00$ 2 14,000.00$ 0 -$ 14,000.00$ -$
31 HYDRAULIC BONDED FIBER MATRIX LB 6421 2.00$ 12,842.00$ 6421 12,842.00$ 0 -$ 12,842.00$ -$
32 SEED 25-131 LB 286 10.00$ 2,860.00$ 286 2,860.00$ 0 -$ 2,860.00$ -$
33 FERTILIZER TYPE 3, SLOW RELEASE LB 650 1.80$ 1,170.00$ 650 1,170.00$ 0 -$ 1,170.00$ -$
34 DECIDUOUS TREE 2.5" CAL B&B EA 42 955.00$ 40,110.00$ 42 40,110.00$ 0 -$ 40,110.00$ -$
35 PREPARE LANDSCAPE BED - TOPSOIL, WOOD MULCH SF 6170 2.90$ 17,893.00$ 6170 17,893.00$ 0 -$ 17,893.00$ -$
36 #5 CONT. DECIDUOUS SHRUB EA 328 87.50$ 28,700.00$ 328 28,700.00$ 0 -$ 28,700.00$ -$
SUB TOTAL:751,493.40$ -$ 754,223.40$ (2,730.00)$
37 SINGLE NET BATTING TUNNEL SYSTEM WITH AG. LIME SURFACING EA 2 24,000.00$ 48,000.00$ 2 48,000.00$ 0 -$ 48,000.00$ -$
ALTERNATE #1 SUB TOTAL:48,000.00$ -$ 48,000.00$ -$
38 8FT CHAIN LINK FENCE AND TOPPER- REPLACE OUTFIELD AT NORTH OUTFIELDS LF 470 56.50$ 26,555.00$ 470 26,555.00$ 0 -$ 26,555.00$ -$
ALTERNATE #2 SUB TOTAL:26,555.00$ -$ 26,555.00$ -$
39 METAL SHADE STRUCTURE EA 1 103,000.00$ 103,000.00$ 1 103,000.00$ 0 -$ 103,000.00$ -$
ALTERNATE #3 SUB TOTAL:103,000.00$ -$ 103,000.00$ -$
40 WOOD FENCE ENCLOSURE FOR PORTA POTTIES LS 1 9,000.00$ 9,000.00$ 1 9,000.00$ 0 -$ 9,000.00$ -$
ALTERNATE #4 SUB TOTAL:9,000.00$ -$ 9,000.00$ -$
41 LANDSCAPE STONE BENCH - CLASS 3 EA 21 2,900.00$ 60,900.00$ 21 60,900.00$ 0 -$ 60,900.00$ -$
ALTERNATE #5 SUB TOTAL:60,900.00$ -$ 60,900.00$ -$
42 SERVICE CABINET EA 1 15,300.00$ 15,300.00$ 1 15,300.00$ 0 -$ 15,300.00$ -$
43 50 AMP RECP FOOD TRUCK EA 2 895.00$ 1,790.00$ 2 1,790.00$ 0 -$ 1,790.00$ -$
44 20 AMP RECP BATTING CAGE EA 4 1,580.00$ 6,320.00$ 4 6,320.00$ 0 -$ 6,320.00$ -$
45 20 AMP SHELTER RECPT EA 2 175.00$ 350.00$ 2 350.00$ 0 -$ 350.00$ -$
46 SHELTER LIGHT EA 1 500.00$ 500.00$ 1 500.00$ 0 -$ 500.00$ -$
47 1-1/2" PVC CONDUIT LF 90 7.50$ 675.00$ 90 675.00$ 0 -$ 675.00$ -$
48 1" PVC CODNUIT LF 569 6.00$ 3,414.00$ 569 3,414.00$ 0 -$ 3,414.00$ -$
49 3/4" PVC CONDUIT LF 270 3.50$ 945.00$ 270 945.00$ 0 -$ 945.00$ -$
50 3/4" RMC CONDUIT LF 10 25.50$ 255.00$ 10 255.00$ 0 -$ 255.00$ -$
51 1/2" RMC CONDUIT LF 30 11.00$ 330.00$ 30 330.00$ 0 -$ 330.00$ -$
52 1-1/C#2 LF 270 4.15$ 1,120.50$ 270 1,120.50$ 0 -$ 1,120.50$ -$
53 1-1/C#6 LF 90 3.55$ 319.50$ 90 319.50$ 0 -$ 319.50$ -$
54 1-1/C#10 LF 2950 1.10$ 3,245.00$ 2950 3,245.00$ 0 -$ 3,245.00$ -$
55 1-1/C#12 LF 890 0.75$ 667.50$ 890 667.50$ 0 -$ 667.50$ -$
56 HANDHOLE EA 1 1,750.00$ 1,750.00$ 1 1,750.00$ 0 -$ 1,750.00$ -$
57 ELECT MOBILIZATION EA 1 1,100.00$ 1,100.00$ 1 1,100.00$ 0 -$ 1,100.00$ -$
ALTERNATE #6 SUB TOTAL:38,081.50$ -$ 38,081.50$ -$
58 SANITARY MANHOLE, DES. 4007-48"EA 1 9,000.00$ 9,000.00$ 1 9,000.00$ 0 -$ 9,000.00$ -$
59 CONNECT TO EXISTING WATER SYSTEM EA 1 400.00$ 400.00$ 1 400.00$ 0 -$ 400.00$ -$
60 CONNECT TO EXISTING SANITARTY SYSTEM EA 1 400.00$ 400.00$ 1 400.00$ 0 -$ 400.00$ -$
61 1.5" DIRECTIONALLY DRILLED ID HDPE WATER SERVICE LF 455 24.60$ 11,193.00$ 455 11,193.00$ 0 -$ 11,193.00$ -$
62 2" DIRECTIONALLY DRILLED ID HDPE SANITARY FORCEMAIN LF 445 26.00$ 11,570.00$ 445 11,570.00$ 0 -$ 11,570.00$ -$
63 WATER SERVICE BLOWOFF ASSEMBLY EA 1 1,450.00$ 1,450.00$ 1 1,450.00$ 0 -$ 1,450.00$ -$
64 CLASS 5 AGGREGATE BASE CY 40 40.00$ 1,600.00$ 0 -$ 0 -$ -$ 1,600.00$
65 BITUMINOUS PATCHING (3" SPWEA240C)TN 20 215.00$ 4,300.00$ 0 -$ 0 -$ -$ 4,300.00$
ALTERNATE #7 SUB TOTAL:39,913.00$ -$ 34,013.00$ 5,900.00$
1,073,772.90$
Item Description Units Quantity Unit Price Scheduled Value
Quantity
to Date Value to Date Quantity
this Period
Value this
Period
Total Completed and
Stored to Date Balance to Finish
1 Change order #1 LS 1 $28,849.24 $28,849.24 1 $28,849.24 0 $0.00 $28,849.24 $0.00
Change order #2 LS 1 $9,450.00 $9,450.00 0 $0.00 1 $9,450.00 $9,450.00 $0.00
Change order #3 LS 1 -$3,170.00 -$3,170.00 0 $0.00 1 -$3,170.00 -$3,170.00 $0.00
SUB TOTAL $35,129.24 $6,280.00 $35,129.24 $0.00
Total COs: $35,129.24
Change Orders
Ponds Park Ballfield Improvements - Phase 2
ALTERNATE #1
ALTERNATE #2
ALTERNATE #3
ALTERNATE #4
ALTERNATE #5
ALTERNATE #6
ALTERNATE #7
Total completed & stored to date:
ITEM: 5G
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Phil Ryan, Public Works Supervisor - Utilities
Christine Watson, Public Works Supervisor – Administration
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Receiving Quotes and Awarding the Contract for
Sanitary Sewer Televising and Jetting
RECOMMENDED ACTION:
Adopt a resolution receiving quotes and awarding a contract for sanitary sewer televising and
jetting.
BACKGROUND:
The City operates and maintains 143 miles of sanitary sewer. Per the council-adopted Public
Works Operating Standards, 25% of the sanitary sewer system shall be televised each year
(roughly 36 miles). For the past several years, staff has focused more on cleaning (jetting) than
televising, averaging 37 miles of cleaning per year for the past four years. This includes the
completion of 37.5 miles in 2026 to date.
In 2024, the City contracted with Pipe Services for a heavier focus on televising as a way to
assess the condition of the pipes, including whether or not they need to be cleaned. Roughly 10.5
miles of sewer were televised in 2024. Contracted televising reduces the amount of staff hours
and equipment spent cleaning lines that do not need it, and will help guide decisions about which
areas are in greatest need of repair.
The following quotes were solicited and received by staff for the contracted televising of 25,323
linear feet (4.8 miles) in the fall of 2026:
Company Cost per Linear Foot Total Cost
Pipe Services $1.72 $43,555.56
American Environmental $2.25 $56,976.75
HK Solutions Declined to Quote
Staff recommend awarding a contract to Pipe Services to complete the televising services in 2026.
As a requirement of the contract, Pipe Services will provide video and PDF reports to the City for
each segment of sewer that is televised. They will also clean any pipe that requires it as they work
through the televising process.
FINANCIAL IMPACT:
The 2026 Sewer Utility Fund includes $50,000 for contracted sewer televising.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution receiving quotes
and awarding a contract for sanitary sewer televising.
2. Motion and second to remove this item from the consent agenda for further discussion.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5G
Page | 2
ATTACHMENTS:
1. Resolution
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION RECEIVING QUOTES AND AWARDING A CONTRACT FOR
SANITARY SEWER TELEVISING AND CLEANING
Motion By: Second By:
WHEREAS, the City operates and maintains 143 miles of sanitary sewer; and
WHEREAS, the council-adopted Public Works Operating Standards dictate that 25%
(approximately 36 miles) of the sewer system shall be televised annually; and
WHEREAS, for the past several years, staff has focused more on cleaning (jetting) than
televising, averaging 37 miles of cleaning per year for the past four years,
including 37.5 miles completed to date in 2026; and
WHEREAS, contracted televising reduces the amount of staff hours and equipment spent
cleaning lines that do not need it, and will help guide decisions about which
areas are in greatest need of repair; and
WHEREAS, the following quotes were solicited and received by staff for the contracted
televising of 25,323 linear feet (4.8 miles) in the fall of 2026:
Company Cost per Linear Foot Total Cost
Pipe Services $1.72 $43,555.56
American Environmental $2.25 $56,976.75
HK Solutions Declined to Quote
and
WHEREAS, $50,000 is available in the Sewer Utility Fund for these services.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute a contract with Pipe
Services in the amount of $43,555.56 for sanitary sewer televising and cleaning in the fall
of 2026.
3. The cost of the work shall be paid from the Sewer Utility Fund.
th
Passed and adopted by the Prior Lake City Council this 25 day of August 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
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Receive quotes award contract - Sewer.docx 2
ITEM: 5F
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Luke Schwarz, Assistant City Engineer
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Approving Public Improvements for the Preserve at
Jeffers Pond Development (2022-13)
STRATEGIC WELL MANAGED GROWTH
PRIORITY: 3. $0 in development costs transferred to taxpayers.
RECOMMENDED ACTION:
Adopt a resolution accepting the public improvements for the Preserve at Jeffers Pond
Development.
BACKGROUND:
This action is called for as part of the development agreement between the developer and the
City. It is the process through which privately installed improvements come into public ownership
pursuant to the development agreement. The development agreement outlines the mechanisms
for City acceptance of the developer-installed improvements, requiring City Council authorization
to accept the improvements in addition to the final written acceptance by the City Engineer.
The developer has now completed the improvements as outlined in the development agreement.
The improvements have been inspected by the City for compliance with City standards and the
approved drawings. In some cases, minor field changes were necessary during construction.
These improvements, including any field adjustments, were documented in the as-built drawings
that were completed by the developer and reviewed by the City.
This acceptance will be retroactive to August 1, 2025. Scott County and the developer were
coordinating on punchlist items that were ultimately not pursued by Scott County, and therefore
acceptance and the beginning of the warranty period should have started last August.
Public Works staff have reviewed the improvements and have written the acceptance letter for
this development. It is now appropriate for the City Council to accept the improvements for this
project.
FINANCIAL IMPACT:
Acceptance of the improvements by the City Council, retroactive to August 1, 2025, will initiate
the 2-year warranty period beginning on that date. A financial security will be held by the City until
the completion of the warranty period 2027.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution accepting the
public improvements for the Preserve at Jeffers Pond Development.
2. Motion and second to remove this item from the agenda for further discussion.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5F
Page | 2
ATTACHMENTS:
1. Resolution
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION ACCEPTING THE IMPROVEMENTS FOR
THE PRESERVE AT JEFFERS POND DEVELOPMENT (2022-13)
Motion By: Second By:
WHEREAS, on June 5, 2023, the City Council adopted Resolution 23-090 which authorized
the City to enter into a development agreement with Gallery Prior Lake, LLC
for the Preserve at Jeffers Pond Development; and
WHEREAS, the development agreement outlined the improvements the developer was
responsible for installing; and
WHEREAS, these improvements are now complete to the satisfaction of the City; and
WHEREAS, the City has received the as-built drawings; and
WHEREAS, Public Works staff have reviewed the improvements and have written the
acceptance letter for this development.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the Preserve at Jeffers Pond
development, retroactive to August 1, 2025.
3. Any remaining escrow dollars for construction inspection will be returned to the developer at
the conclusion of the warranty period in 2027.
th
Passed and adopted by the Prior Lake City Council this 25 day of August 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐
☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
ITEM: 5G
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Nick Zurbey, GIS Coordinator
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Approving Lease Agreement with AT&T at the Tower
Street Water Tower
RECOMMENDED ACTION:
Adopt a resolution authorizing the Mayor and City Manager to execute a Communication Facilities
Lease Agreement with AT&T at the Tower Street Water Tower.
BACKGROUND:
The purpose of this agenda item is to consider executing a Communication Facilities Lease
Agreement with AT&T for use of the Tower Street Water Tower for a term of 5 years with the
option for AT&T to renew for two additional 5-year terms (15 years total).
The City and AT&T are parties to a Water Tower Antennae Agreement relating to the installation
of communications antennas on the Tower Street Water Tower and leased space for a ground
shelter on the property located at 4741 Tower Street SE. An original agreement was entered into
October 30, 2006 and amended February 8, 2016 (Amendment 1), December 4, 2017
(Amendment 2), January 22, 2017 (Amendment 3), July 20, 2020 (Amendment 4), January 3,
2022 (Amendment 5), August 1, 2022 (Amendment 6), June 25, 2024 (Amendment 7), January
28, 2025 (Amendment 8) and April 14, 2026 (Amendment 9).
Due to the changing nature of technology in the field of wireless communications, the language
and terms of the expiring agreement needed to be changed to address today’s current technology
and be open to meeting potential future changes. In the past, leases allowed for a specific number
of antennas. However, with changes in technology and the rise of data services, there is now a
significant amount of non-antenna equipment being mounted on the towers. As a result,
communications companies will now be leased for the current configuration of equipment
mounted. Any changes will need to be reviewed to determine whether an amendment is needed
and if changes are significant enough to warrant a rent increase for any additional weight or space
being occupied by the tenant.
The City Attorney and Staff have negotiated the terms of the new lease agreement with AT&T,
and AT&T has executed said agreement.
FINANCIAL IMPACT:
The annual rent will be $45,957.45 with a 3% annual escalator.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution authorizing the
Mayor and City Manager to execute a Communication Facilities Lease Agreement with
AT&T for the Tower Street Water Tower.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5G
Page | 2
2. Motion and second to remove this item from the consent agenda for additional
discussion.
ATTACHMENTS:
1. Resolution
2. AT&T Tower St Lease Agreement - Partial
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A
COMMUNICATION FACILITIES LEASE AGREEMENT WITH AT&T FOR THE TOWER
STREET WATER TOWER PROPERTY
Motion By: Second By:
WHEREAS, various cellular companies have located their antenna equipment on city
property and water towers; and
WHEREAS, the public safety, health and welfare is served when cell phone coverage is
uniform and unbroken; and
WHEREAS, the City and New Cingular Wireless PCS, LLC, a Delaware limited liability
company (“AT&T”) are parties to a Water Tower Antennae Agreement relating
to City property and the Tower St Water Tower located at 4741 Tower Street
SE, Prior Lake, Minnesota 55372 (AT&T site ID 10111975); and
WHEREAS, AT&T’s current lease expires on August 31, 2026; and
WHEREAS, AT&T desires to continue to lease sapce at the water tower property, which
includes attaching antenna and other equipment on the water tower, leased
ground space for an equipment shelter and generator, and easements for
access and utilities; and
WHEREAS, the City Attorney and City Staff have negotiated and prepared a new lease
agreement with AT&T; and
WHEREAS, AT&T has executed said Agreement.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby approves the “Communication Facilities Lease Agreement”
prepared by the City Attorney and City Staff.
3. The Mayor and City Manager are hereby authorized to execute the “Communication
Facilities Lease Agreement” on behalf of the City.
Passed and adopted by the Prior Lake City Council this 25th day of August 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
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2
ITEM: 5H
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Heidi Simon, City Clerk
PRESENTED BY: Heidi Simon
AGENDA ITEM: Resolution Approving Prior Lake-Savage Optimist Club Premise
Gambling Permit
RECOMMENDED ACTION:
Approve a resolution authorizing the Prior Lake-Savage Optimist Club a gambling premise permit
to conduct lawful gambling at Chula’s Latin-Mexican Restaurant, 4636 Colorado Street SE Prior
Lake, MN.
BACKGROUND:
The State Gambling Control Board allows non-profit organizations to apply for lawful gambling
premise permits as a means to raise funds for their organization. As a general rule, proceeds from
these gambling operations are often returned to the community by way of donations to cities,
school districts, etc. The City must pass a resolution approving a gambling premise permit
request.
The Prior Lake-Savage Optimist Club is applying for a premise permit for lawful gambling at
Chula's Mexican-Latin Restaurant, 4636 Colorado Street SE, Prior Lake. This permit would allow
them to offer pull-tabs, tipboards, and paddlewheels at this location as a means of fundraising.
The funds raised through this gambling activity will benefit local sports organizations.
Once the City approves the initial premise permit request, no other action is required at the local
level. Thereafter, premise permits are renewed annually through the State Gambling Control
Board.
The Prior Lake Police Department has completed an investigation of this applicant and has found
no complaints or issues concerning this organization.
FINANCIAL IMPACT:
The Prior Lake- Savage Optimist Club has paid the $100.00 premise gambling permit application
fee.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to approve a premise gambling permit
for the Prior Lake-Savage Optmist Club.
2. Motion and second to remove this item from the consent agenda for additional
discussion.
ATTACHMENTS:
1. 26- Resolution Approving the premise permit application for lawful gambling of the Prior
Lake-Savage Optmist Club (Chulas)
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5H
Page | 2
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
RESOLUTION APPROVING THE PREMISE PERMIT APPLICATION FOR LAWFUL GAMBLING OF THE
PRIOR LAKE-SAVAGE OPTMIST CLUB
Motion By: Second By:
WHEREAS, the State of Minnesota requires that a municipality adopt a resolution in support of an
organization to conduct lawful gambling at a particular premise, and
WHEREAS, the Prior Lake-Savage Optimist Club is requesting a lawful gambling permit, and
WHEREAS, the Prior Lake-Savage Optimist Club would like to conduct lawful gambling at the premise of
Chula’s Latin-Mexican Restaurant, 4636 Colorado Street SE Prior Lake, MN.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Prior Lake-Savage Optimist Club is hereby approved to conduct lawful gambling at the premise of
4636 Colorado Street SE Prior Lake, MN.
th
PASSED AND ADOPTED THIS 25 day of AUGUST 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐
☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
ITEM: 5I
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Heidi Simon, City Clerk
PRESENTED BY: Casey McCabe, Community Development Director
AGENDA ITEM: Approval of the Building Permit Summary Report- July
RECOMMENDED ACTION:
Approve the building permit summary report for July as presented.
ALTERNATIVES:
1. Motion and second, as part of the consent agenda, to approve the building permit
summary report for July 2026 as presented.
2. Motion and second to remove this item from the consent agenda for additional
discussion.
ATTACHMENTS:
1. BUILDING PERMIT REPORT 07-2026
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Number of Permits Declared Value Number of Permits Declared Value
Single Family Dwellings 2 $1,615,000.00 3 $1,834,468.00
Townhouses (# units)0 $0.00 0 $0.00
Multiple Units 0 $0.00 0 $0.00
New
Commercial Industrial & Commercial 0 $0.00 0 $0.00
Residential 70 $1,593,256.67 85 $1,268,071.61
Industrial & Commercial 5 $1,933,700.00 3 $1,071,900.00
Mechanical & Plumbing 115 $0.00 101 $0.00
Mech&Plumb(SF & TH)8 $0.00 12 $0.00
TOTALS 200 $5,141,956.67 204 $4,174,439.61
Number of Permits Declared Value Number of Permits Declared Value
Single Family Dwellings 20 $11,476,971.00 18 $9,736,306.00
Townhouses (# units)0 $0.00 0 $0.00
Multiple Units 2 $23,500,000.00 1 $5,500,000.00
New
Commercial Industrial & Commercial 1 $3,000,000.00 3 $7,475,098.00
Residential 467 $9,912,964.94 534 $10,420,291.36
Industrial & Commercial 29 $3,427,518.00 22 $3,540,693.00
Mechanical & Plumbing 694 $0.00 682 $0.00
Mech&Plumb(SF & TH)80 $0.00 72 $0.00
TOTALS 1293 $51,317,453.94 1332 $36,672,388.36
Summary of Fees Collected July 2026 July 2025 YTD 2026 YTD 2025
General Fund $65,238.91 $66,774.64 $573,363.04 $443,843.19
Trunk Reserve Fund $2,394.00 $8,412.00 $336,165.00 $103,052.00
Water Storage Fund $0.00 $0.00 $0.00 $0.00
Water and Sewer Fund $3,830.00 $2,290.00 $39,479.42 $26,754.30
Metro Council SAC $2,485.00 $9,940.00 $352,870.00 $103,873.00
State Surcharge $1,498.00 $1,729.84 $12,264.71 $12,649.94
Builders Fees and Deposits $18,750.00 $7,500.00 $152,085.00 $64,075.00
TOTAL $94,195.91 $96,646.48 $1,466,227.17 $754,247.43
Beverly Alexander, Development Services Specialist
Beverly Alexander, Development Services Specialist
CITY OF PRIOR LAKE
BUILDING PERMIT SUMMARY
JULY 1, 2026 - JULY 31, 2026
New
Residential
July 2026 July 2025
2026 Year to Date 2025 Year to Date
New
Residential
Additions
and
Alterations
Additions
and
Alterations
Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees.
Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences.
They are flat-rate permit fees.
ITEM: 5J
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Heidi Simon, City Clerk
PRESENTED BY: Liam Duggan, Police Chief
AGENDA ITEM: Approval of the Animal Control Services Report- July
RECOMMENDED ACTION:
Approve the animal control services report for July 2026.
ALTERNATIVES:
1. Motion and second, as part of the consent agenda, to approve the animal control
services report for July 2026 as presented.
2. Motion and second to remove this item from the consent agenda for additional
discussion.
ATTACHMENTS:
1. Animal Control Summary Report- July 2026
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Spots Last Stop
6025 170th St E
Prior Lake, MN 55372
612-440-1770
Invoice - July 2026
8/1/2026
Invoice for Invoice #
City of Prior Lake 26-006
4646 Dakota St SE
Prior Lake, MN 55372
Description Qty Unit price Total price
Monthly Fee 1 $2,000.00 $2,000.00
Additional Fees 0 $0.00 $0.00
$0.00
$0.00
$0.00
Notes:Subtotal $2,000.00
$2,000.00
Cases
Date Time
Intake Team
Member Case Number
Animal
Name/Descript
ion Type Notes Closing Notes
7/8 10:31 PM Catie PL-010 Toby dog
Savage PD
brought it in,
was found near
3151 Wilds
Ridge NW Reunited 7/10
7/17 17:40 Catie PL-011 Onyx dog Found by pond-
owner picked
up 7/17
7/22 1:20 PM Catie PL-012 Nikita dog
dropped off by
PD- Found near
fish point rd
oener picked up
7/22 5 pm
Call Log
Date Time
Team
member
Citizen or
officer name Address
Phone
number City Call Reason Our Action
7/2 10:00:00 AM Catie Bo Johnson 612-518-2929 Prior Lake
Reporting
snapping
turtle
referred to
wildlife
7/2 11:01:00 PM Voicemail PD officer 952-447-9884 Prior Lake
dropped off a
dog and then
came back to
get and give
back to owner
7/8 4:00:00 PM Catie John Savage 15359 Bobcat Cir612-865-2562 Prior Lake
Found momma
cat and kitten in
yard, could not
approach
referred to wild
life
7/8 4:30:00 AM Casey John Savage 15359 Bobcat Cir612-865-2562 Prior Lake
Called to report
cats again left voicemail
7/9 8:59:00 AM Catie Cat Riz 14139 Wilds Path NW612-407-7482 or 347-518-9376Prior Lake
Calling to ask if
we have her
GSD
called back- we
have him- shes
arranging a pick
up time with her
husband
7/9 9:08:00 AM Casey John Savage 15359 Bobcat Cir612-865-2562 Prior Lake Cats- again
went out and
checked- feral
mom
7/9 3:15 Catie Angela Sets Mckenna Crossing area612-258-9586 Prior Lake
lost Orange
Male Nuetered
Cat 7/1/2026- watching
7/15 3:32:00 PM Catie Kim Davis 347-398-1815 Prior Lake
wants a license
for her dog
referred to prior
lake
7/17 5:40 PM Catie officer PL Prior Lake bringing in dog
will head to
building to take
care of- dog
was reunited
7/21 12:50:00 PM Casey Melissa Smith 952-913-6488 Credit River
2 kittens found
on property.
Very young. I
gave her Critter
Getter's contact
Gave her
Dave's contact
7/22 12:40:00 PM Catie twin oaks area 949-919-2801 Prior Lake
called to report
seeing a husky
at large
Let her know
we will keep an
eye out
7/22 2:58:00 PM Catie 612-987-8461 Prior Lake
called to see if
we have husky set up reunite
7/22 3:34:00 PM Catie Aweis Halima 763-461-7846 Prior lake
Caller wants us
to help with vet
bills or take
their cat that
seems to be
dying.
Explained that
we do not do
that, that animal
control is for
reuniting lost
dogs to their
owners.
7/28 3:33:00 PM Catie Officer Prior Lake
hes going out
on a call about
kittens
gave
information on
what we can
take and how
we can help.
ITEM: 5K
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Jake Skluzacek, Planner
PRESENTED BY: Casey McCabe, Community Development Director
AGENDA ITEM: Resolution Approving a Registered Land Survey (RLS) at 14145 Shady
Beach Trail NE
RECOMMENDED ACTION:
Approval of a resolution approving a Registered Land Survey (RLS) at 14145 Shady Beach Trail
NE. A Registered Land Survey is a survey performed for the identification of registered (or
Torrens) lands in accordance with the requirements of Minnesota Statutes.
BACKGROUND:
Highmark Builders on behalf of property owner, Jason Haus, have applied for and received
approval of a Combined Preliminary and Final Plat to be known as Haus Addition. A public hearing
was held before the Planning Commission on July 6, 2026 where the Planning Commission
unanimously recommended approval of the combined preliminary and final plat. The combined
preliminary and final plat was approved by the City Council on July 14, 2026.
In addition to the combined preliminary and final plat, the approval resolution also authorized City
staff to process an administrative land subdivision and combination to split and exchange
approximately 566 sq. ft. between the 14145 and 14143 Shady Beach Trail NE parcels. The
purpose of the administrative lot split and combination is to allow a driveway serving the 14143
Shady Beach Trail parcel to be located entirely upon that parcel and for an even exchange of land
area back to the 14145 parcel.
Current Circumstances
Following City Council approval, the Scott County Surveyor and Registrar of Titles informed the
applicant that the County would require a RLS be completed prior to approving the administrative
subdivision/combination because a portion of the property proposed for subdivision at 14145
Shady Beach Trail NE is Torrens.
There are no changes proposed to the previously approved Haus Addition subdivision. This action
is merely a procedural step required to allow the property transfer as originally proposed and
approved. Instead of completing the administrative land subdivision via metes and bounds legal
description, the applicant is proposing to record a RLS identifying Tract A and Tract B; Tract B
includes the area covered by the adjacent property owner’s driveway and will be the land area
exchanged with the adjacent property owner.
Conclusion
Prior Lake City Code Subsection 9-166 (c) states that all registered land surveys in the City shall
be processed in the same manner as a combined preliminary and final plat application. In
accordance with the standards set forth in the Subdivision Code for combined preliminary plat
and final plat applications, the Planning Commission shall first approve the arrangement, sizes
and relationships of proposed tracts in such registered land surveys, and tracts to be used as
easements or roads should be so indicated. Unless a recommendation and approval have been
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5K
Page | 2
obtained from the Planning Commission and City Council respectively, in accordance with the
standards set forth in the Subdivision Code, building permits will be withheld for buildings on tracts
which have been so subdivided by registered land surveys and the City may refuse to take over
tracts as streets or roads or to improve, repair or maintain any such tracts unless so approved.
,
The Planning Commission held a public hearing on July 62026 to consider the arrangement,
sizes and relationships of proposed tracts in the RLS under the City’s process for a combined
preliminary and final plat for Haus Addition. There have been no modifications to the lot
th
arrangement, sizes or relationships of the proposed tracts since the July 6 public hearing,
therefore the public hearing requirements have been satisfied.
City staff recommends approval of the RLS with the following condition of approval:
1. The registered land survey shall be recorded at Scott County within 90 days of approval by
the City Council.
FINANCIAL IMPACT:
None.
ALTERNATIVES:
1. Motion and a second, as part of the consent agenda, approving the Registered Land
Survey at 14145 Shady Beach Trail NE
2. Remove this item from the consent agenda for additional discussion.
ATTACHMENTS:
1. Location Map
2. Registered Land Survey
3. Resolution of Approval
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-___
A RESOLUTION APPROVING A REGISTERED LAND SURVEY (RLS)
AT 14145 SHADY BEACH TRAIL NE
Motion By: Second By:
WHEREAS, in accordance with Minnesota Statute, the Prior Lake Planning Commission
held a public hearing regarding a Combined Preliminary and Final Plat known
as Haus Addition on July 6, 2026; and
WHEREAS, On July 14, 2026, the Prior Lake City Council considered the advice and
recommendation of the Planning Commission and approved the combined
preliminary and final plat and development agreement for a development
known as Haus Addition; and
WHEREAS, the July 14, 2026 approval resolution for Haus Addition required submittal of
an administrative subdivision application to subdivide and exchange two 566
square feet parcels; and
WHEREAS, following City Council approval, it was discovered a Registered Land Survey
(RLS) would be required prior to approving the administrative subdivision due
to the 14145 Shady Beach Trail NE parcel being Torrens; and
WHEREAS, Prior Lake City Code Subsection 9-166 (c) states that all registered land
surveys shall be processed in the same manner as a combined preliminary and
final plat application; and
,
WHEREAS, on July 62026, the Planning Commission held a public hearing and considered
the arrangement, sizes and relationships of proposed parcels under the City’s
process for a combined preliminary and final plat for a development known as
Haus Addition; and
WHEREAS, there have been no modifications to the lot arrangement, sizes or relationships
th
of the proposed tracts since the July 6 public hearing, therefore the public
hearing requirements have been satisfied; and
WHEREAS, on August 25, 2026, the Prior Lake City Council considered and approved the
RLS at 14145 Shady Beach Trail NE.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA:
THE REGISTERED LAND SURVEY AT 14145 SHADY BEACH TRAIL NE IS APPROVED
SUBJECT TO THE FOLLOWING CONDITIONS:
1. The registered land survey shall be recorded at Scott County within 90 days of approval
by the City Council.
Passed and adopted by the Prior Lake City Council this 25th day of August 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
C:\\Users\\hsimon\\AppData\\Local\\Temp\\Attach3_Res_678554\\Attach3_Res.docx 2
REGISTERED LAND SURVEY NO. ____
SURVEYOR'S CERTIFICATE
I hereby certify that in accordance with the provisions of Chapter 508, Minnesota Statutes of
1949, as amended, I have surveyed the following described property in the County of Scott,
State of Minnesota, to wit:
Lot 20, CONROY'S BAY, Scott County, Minnesota and that part of Lots 18, 19, 21, and the
Waterfront in said plat, together with that part of Government Lot 2, SECTION 30,
TOWNSHIP 115, RANGE 21, Scott County, Minnesota, described as follows:
Beginning at the intersection of the westerly extension of the north line of said Lot 19,
with the west line of said Government Lot 2; thence easterly along said westerly
extension a distance of 15 feet more or less to the northwest corner of said Lot 19, the
same being the southwest corner of said Lot 18; thence North along the west line of said
Lot 18, a distance of 40 feet more or less to the southwest corner of the north 10.00 feet
of said Lot 18; thence South 89 degrees 08 minutes 21 seconds East, assumed bearing,
along the south line of said north 10.00 feet a distance of 40.57 feet, thence South 49
degrees 07 minutes 44 seconds East a distance of 15.32 feet, thence South 09 degrees
07 minutes 06 seconds East a distance of 30.61 feet more or less to a point on the north
line of said Lot 19, distant 72.00 feet westerly of the northeast corner of said Lot 19 (said
point also being 57.01 feet easterly of the southwest corner of said Lot 18); thence
continuing South 09 degrees 07 minutes 06 seconds East a distance of 160.43 feet more
or less to a point on the southerly line of said Lot 21, said point distant 83.12 feet easterly
of the southwest corner of said Lot 20 (as measured along the southerly line of said Lots
20 and 21); thence continuing South 09 degrees 07 minutes 06 seconds East to the
shoreline of Prior Lake; thence westerly along said shoreline to its intersection with the
west line of said Government Lot 2, thence North along said west line to the point of
beginning.
Also together with an easement for driveway purposes over that part of Government
Lot 2, Section 30, Township 115, Range 21, Scott County, Minnesota, lying west of the
plat of "Conroy's Bay", south of the westerly extension of the south line of Lot 15 of said
plat and north of the westerly extension of the south line of the north 20.00 feet of Lot
19, of said plat.
I hereby certify that this Registered Land Survey is a correct delineation of said survey.
Dated this day of , 20
______________________________________________________________
Marcus F. Hampton, Licensed Land Surveyor, Minnesota License No. 47481
CITY COUNCIL, CITY OF PRIOR LAKE, MINNESOTA
This Registered Land Survey was approved and accepted by the City Council of Prior Lake,
Minnesota on this day of , 20
By: By:
Mayor Clerk
SCOTT COUNTY SURVEYOR
I hereby certify that this Registered Land Survey has been reviewed and approved this
day of , 20 .
By:
Scott County Surveyor
SCOTT COUNTY AUDITOR/TREASURER:
I hereby certify that the current and delinquent taxes on the lands described within are paid
and the transfer is entered this day of , 20 .
Scott County Auditor Scott County Treasurer
Signed by: ____________________________, Deputy
SCOTT COUNTY REGISTRAR OF TITLES
I hereby certify that this instrument was filed in the office of the Registrar of Titles for
record on this _________ day of _________________, 20____, at _____ o’clock, ___.M., and
duly recorded as Document No. __________________________.
By:
Scott County Registrar of Titles
SCOTT COUNTY, MINNESOTA
SCALE IN FEET
0 20 40
BEARINGS ARE BASED ON THE WEST LINE OF
GOVERNMENT LOT 2 OF SEC. 30, T. 115, R. 21 WHICH IS
ASSUMED TO HAVE A BEARING OF S 00°41'38" W VICINITY MAP
DENOTES FOUND OPEN 1/2 INCH IRON MONUMENT UNLESS
OTHERWISE NOTED
DENOTES SET 1/2 INCH BY 14 INCH IRON MONUMENT WITH
CAP MARKED L.S. NO. 47481
DENOTES BEARING/DISTANCE FROM DESCRIPTION
BENCHMARK: TOP NUT HYDRANT NORTH SIDE OF
ROAD AT BEND IN SHADY BEACH TRAIL.
ELEVATION = 913.62 (NAVD 88)
ITEM: 5L
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Casey McCabe, Community Development Director
PRESENTED BY: Casey McCabe
AGENDA ITEM: Resolution Authorizing the Mayor and City Manager to Execute the City’s
Standard Professional Services Contract with Al Ernste for Building
Inspection Services
RECOMMENDED ACTION:
Approval of a resolution authorizing the Mayor and City Manager to enter into a standard
professional services contract for building inspection services.
BACKGROUND:
Al Ernste served as the building official for the City of Prior Lake from 2018 until his retirement on
August 6, 2026. City staff are in the process of hiring the next building official who is expected to
be in place in late September or early October. Staff is recommending Mr. Ernste be hired on a
contract basis to assist the new building official while they transition into the position.
The attached contract has an effective date of September 9, 2026 and an initial term of six months,
which may be extended on a month-to-month basis by the City Manager for up to six months after
the initial term. The contract work cannot exceed 150 hours per month and would pay the
contractor an hourly wage of $65.23.
The primary duties identified in the scope of work include:
Review of residential and commercial construction plans and inspection of structures to
ensure compliance with applicable building and related code requirements.
Assist Building Official with employee development and training.
Assist Building Official with investigation of complaints involving building codes, zoning
ordinance, and related regulations.
Assist Building Official with interpreting and applying building codes where there are questions
regarding proper interpretation of such codes with architects, contractors, and homeowners.
Assist Building Official in obtaining a municipal delegation agreement, if not already obtained,
allowing the City of Prior Lake to administer and inspect state building projects and public
facilities within the city.
Conduct inspections on all permitted construction work involving new and existing structures
to ensure work is performed consistent with applicable codes and ordinances. Advise permit
holder of specific deficiencies and appropriate correction methods. Review actions to ensure
that violations have been corrected in a timely fashion.
Perform plumbing, heating, ventilation, air conditioning and sewer and water inspections.
Maintain daily inspection and related records in an up-to-date and orderly fashion to expedite
division record keeping procedures.
Review building/improvement plans involving all aspects of construction compliance with
applicable codes and the City ordinances.
Complete Fire Suppression system plan review, inspections and testing.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5L
Page | 2
Review permit applications to assure they accurately reflect work anticipated and correct
inconsistencies when found.
Assist contractors, architects, homeowners and others in understanding and conforming to
construction codes.
Remain familiar with new materials, equipment, methods of construction and changes in the
code to ensure that building codes are administered in a fair and effective manner. Review
new or substitute materials used in construction and make recommendations for acceptance
or rejection.
Disseminate information to customers regarding building code, City ordinances, zoning
requirements, and permit requirements and costs.
Enforce erosion control and tree planting on construction sites.
Performs other duties as assigned and assumes other responsibilities as apparent.
FINANCIAL IMPACT:
There is no financial impact anticipated with this request, as the hourly wages paid to Mr. Ernste
will be offset by wage and benefit savings from the currently vacant position and anticipated
building permit revenues.
ALTERNATIVES:
1. Motion and second, as part of the consent agenda, approving a resolution authorizing the
Mayor and City Manager to enter into a standard professional services contract with Al
Ernste for building inspection services.
2. Remove this item from the consent agenda for additional discussion.
ATTACHMENTS:
1. Professional Services Contract - Al Ernste
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-___
RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE
THE CITY’S STANDARD PROFESSIONAL SERVICES CONTRACT WITH AL ERNSTE
FOR BUILDING INSPECTION SERVICES
Motion By: Second By:
WHEREAS, Al Ernste served as the building official for the City of Prior Lake from 2018 until his
retirement on August 6, 2026; and
WHEREAS, the City of Prior Lake is in the process of hiring a building official and needs additional
assistance with building plan review and inspection services to provide timely service
to residents and contractors; and
WHEREAS, on August 25, 2026 the City Council considered a recommendation from City staff to
enter into a contract with Al Ernste for temporary building inspection services.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to enter into a standard professional services
contract with Al Ernste for building inspection services.
th
Passed and adopted by the Prior Lake City Council this 25 day of August 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
___________________________
Jason Wedel, City Manager
1
Ernst Agreement 2026-2027
Page 1 of 9
Standard Contract
For Building Inspection Services
This agreement (“Agreement”) is between the City of Prior Lake, Minnesota ("City"), whose
business address is 4646 Dakota Street SE, Prior Lake, MN 55372, and AL ERNSTE, a
Minnesota Building Official ("Contractor"), whose business address is:
3955 Wells Lake Way
Faribault, MN 55021
In consideration of the mutual promises and covenants set forth herein, the sufficiency of which
is hereby acknowledged, the City and Contractor agree as follows:
1. Scope of Work. Contractor agrees to provide, perform and complete all the services in
accordance with the terms of this Agreement and attached Exhibit A (“Work”). The terms of
this Agreement shall take precedence over any provisions of the Contractor’s proposal and/or
general conditions. If Contractor’s proposal is attached as Exhibit A, City rejects any contract
terms and/or general conditions included in such proposal unless specifically agreed to by the
City in writing.
2. Effective Date and Term of Agreement. This Agreement shall become effective as of
September 9, 2026. This Agreement shall continue for an initial term of six (6) months, to
March 9, 2027. This Agreement may be extended on a month-to-month basis by the City
Manager for up to six months after the initial term of the Agreement. This Agreement may be
terminated at the end of the six-month initial term with thirty days prior written notice from
either party.
3. Compensation for Services. Contractor work cannot exceed 150 hours per month. City
agrees to pay the Contractor an hourly rate of $65.23 full and complete payment for the Work
(“Contract Price”).
A. Any changes in the scope of the Work which may result in an increase to the
compensation due the Contractor shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services or materials that do not have prior written authorization.
B. If Contractor is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for performance
shall be extended by the period of time lost by reason of the delay. Contractor will be
entitled to payment for its reasonable additional charges, if any, due to the delay.
4. Method of Payment. Contractor shall prepare and submit monthly to the City itemized
invoices setting forth work performed and the payments requested under this Agreement.
Contractor shall provide an itemized listing of all expenses and such other documentation as
reasonably required by the City. Each invoice shall contain the City’s project number and a
progress summary showing the current billing, past payments and unexpended balance of the
Contract Price. Invoices submitted shall be paid in the same manner as other claims made to
the City.
Ernst Agreement 2026-2027
Page 2 of 9
A. Claims. In compliance with Minn. Stat. 471.38, by making a claim for payment,
Contractor is declaring that the account, claim, or demand is just and correct and that
no part of it has been paid.
B. Waiver of Claims. The Contractor’s acceptance of final payment shall constitute a
waiver of all claims by the Contractor except those previously made in writing and
identified by the Contractor as unsettled at the time of application for final payment.
5. Compliance with Laws and Regulations. In providing the Work, the Contractor shall abide
by all statutes, ordinances, rules, and regulations pertaining to the Work. Any violation of
statutes, ordinances, rules and regulations pertaining to the Work shall constitute a material
breach of this Agreement and entitle the City to immediately terminate this Agreement.
6. Contractor Compliance with City Policies. Contractor shall comply with all City policies
(e.g., no smoking, parking location, weapons, etc.). Contractor shall use care, coordination
and communication to ensure City employees and guests are not disturbed or
inconvenienced. Contractor shall be neat appearing and at City’s request wear an
identification badge approved by the City. Contractor will be provided with keys or access
cards to perform their work. Any lost keys or cards that result in rekeying a space or other
cost to the City will be billed back to the Contractor. Contractor shall be issued a City of Prior
Lake email account and access to City of Prior Lake data systems. Contractor shall abide by
all City of Prior Lake technology and data security policies and procedures.
7. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in
the performance of the Work as is ordinarily exercised by members of the profession under
similar circumstances in Scott County, Minnesota. Contractor shall be liable to the fullest
extent permitted under applicable law, without limitation, for any injuries, loss, or damages
proximately caused by Contractor's breach of this standard of care. Contractor shall put forth
reasonable efforts to complete the Work in a timely manner. Contractor shall not be
responsible for delays caused by factors beyond its control or that could not be reasonably
foreseen at the time of execution of this Agreement. Contractor shall be responsible for costs,
delays or damages arising from unreasonable delays in the performance of the Work.
8. City’s Obligations. City will provide access to public and private property as necessary for
Contractor to perform the Work. City shall give consideration to all reports, sketches,
estimates, drawings, and other documents presented by the Contractor, and shall inform the
Contractor of all decisions required of City within a reasonable time so as not to delay the
Work. The City shall furnish the Contractor with a copy of any applicable policy, standard or
criteria, including but not limited to, design and construction standards, that may be required
for the Work.
9. City's Representative. City has designated a project representative with respect to the Work.
He or she shall have authority to transmit instructions, receive information, and interpret the
City's policy and decisions with respect to the Work.
10. Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of this Agreement (“Information”) shall become the
property of the City, but Contractor may retain copies of the Information as records of the
services provided. The City may use the Information for its purposes and the Contractor also
may use the Information for its purposes. Use of the Information for the purposes of the Work
does not relieve any liability on the part of the Contractor, but any use of the Information by
Ernst Agreement 2026-2027
Page 3 of 9
the City or the Contractor beyond the scope of this Agreement is without liability to the other,
and the party using the Information agrees to defend and indemnify the other from any claims
or liability resulting therefrom.
11. Insurance. Prior to starting the Work, Contractor shall procure, maintain and pay for such
insurance as will protect Contractor and City against claims or loss which may arise out of
operations by Contractor or by any subcontractor or by anyone employed by any of them or
by anyone for whose acts any of them may be liable. Contractor agrees to maintain all
coverage required herein throughout the term of this Agreement and for a minimum of two
years following City’s written acceptance of the Work.
A. Such insurance shall include, but not be limited to, the following minimum coverages and
limits of liability:
i. Commercial General Liability Insurance. Commercial General Liability Insurance
protecting Contractor and City from claims for damages for bodily injury, including
death, and from claims for property damage, which may arise from operations under
this Agreement. The Commercial General Liability Policy shall be on ISO form CG 00
01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability
arising from premises, operations, independent contractors, products-completed
operations, personal and advertising injury, and liability assumed under an insured
contract (including the tort liability of another assumed in a business contract). There
shall be no endorsement or modification of the Commercial General Liability form
arising from pollution, explosion, collapse, underground property damage or work
performed by subcontractors. The City, including its elected and appointed officials,
employees, and agents, must be endorsed as an Additional Insured using ISO Form
CG 20 10 or equivalent for Ongoing Operations and ISO Form CG 20 37 or equivalent
for Products/Completed Operations. Insurance minimum limits are as follows:
• $1,000,000 – per occurrence
• $2,000,000 – annual aggregate
• $2,000,000 – annual aggregate – Products/Completed Operations
ii. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all
Contractor’s employees in accordance with the statutory requirements of the State of
Minnesota. The Contractor shall also provide Employer’s Liability Insurance with
minimum limits as follows:
• $100,000 – Bodily Injury by Disease per employee
• $100,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
The Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’
Compensation coverage from any state fund if Employer’s liability coverage is not
available.
If Minnesota Statutes, Section 176.041, exempts the Contractor from Workers’
Compensation insurance, the Contractor must provide a written statement, signed by
an authorized representative, indicating the qualifying exemption that excludes the
Contractor from the Minnesota Workers’ Compensation requirements.
Ernst Agreement 2026-2027
Page 4 of 9
iii. Business Automobile Liability Insurance. Business Automobile Liability Insurance
protecting City and Contractor from claims for damages for bodily injury, including
death, and from claims for property damage resulting from the ownership, operation,
maintenance or use of all autos which may arise from operations under this
Agreement. Insurance minimum limits are as follows:
• $1,000,000 – per occurrence Combined Single Limit for Bodily Injury and
Property Damage including Owned, Hired, and Non-owned Automobiles.
B. All of the insurance policies required by this Agreement shall comply with the following:
i. The Contractor’s policies, except Worker’s Compensation Insurance shall be
primary insurance and non-contributory to any other valid and collectible insurance
available to the City with respect to any claim arising out of the Contractor’s
performance under this Agreement including the defense and indemnity
obligations assumed by Contractor under this Agreement.
ii. An Umbrella or Excess Liability insurance policy may be used to supplement the
Contractor’s policy limits to satisfy the full policy limits required by this Agreement.
iii. All insurance shall be provided on an occurrence basis and not on a claims-made
basis, except professional liability insurance or other coverage not reasonably
available on an occurrence basis; provided that all such claims-made coverage is
subject to the approval of the City Attorney.
iv. Any insurance limits in excess of the minimum limits shall be available to the City.
v. All policies, except professional liability, shall be endorsed with a waiver of
subrogation in favor of the City, including its elected and appointed officials,
employees, and agents for losses arising from activities under this Agreement.
vi. It shall be Contractor’s responsibility to pay any retention or deductible for the
coverages required. The City may require the Contractor to provide proof of ability
to pay losses and related expenses within the deductible and retention.
vii. The Contractor is required to submit a Certificate of Insurance acceptable to the
City as evidence of the required insurance coverage requirements.
viii. The Contractor’s policies and Certificate of Insurance shall contain a provision that
coverage afforded under the policies shall not be cancelled without at least thirty
days’ advanced written notice to the City, or ten days’ written notice for non-
payment of premium.
ix. The Contractor is responsible to review and ensure all subcontractors comply with
the insurance provisions contained herein and said insurance is maintained as
specified.
x. If the City authorizes the Contractor to be self-insured, a Certificate of Self-
Insurance must be attached.
xi. The Contractor shall obtain insurance policies from insurance companies having
an “AM BEST” rating of A- (minus); Financial Size Category (FSC) VII or better
and authorized to do business in the State of Minnesota, or as approved by the
City.
xii. The City reserves the right to immediately terminate this Agreement if the
Contractor is not in compliance with the insurance requirements and retains all
rights to pursue any remedies against the Contractor.
xiii. All insurance policies must be open to inspection by the City, and copies of policies
must be submitted to the City’s authorized representative upon written request.
Ernst Agreement 2026-2027
Page 5 of 9
xiv. The City’s failure to approve or disapprove the Contractor’s policies or certificates
shall not relieve the Contractor of full responsibility to maintain the required
insurance.
xv. If the coverage period shown on the Contractor's current certificate of insurance
ends during the duration of the project, the Contractor must, prior to the end of the
coverage period, obtain a new certificate of insurance showing that coverage has
been extended.
xvi. No representation is made that the minimum insurance requirements are sufficient
to cover the obligations of the Contractor under this Agreement.
C. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the specified
insurance, then Contractor will defend, indemnify and hold harmless the City, the City's
officials, agents and employees from any loss, claim, liability and expense (including
reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the
same protection as would have been provided by the specified insurance. Except to the
extent prohibited by law, this indemnity applies regardless of any strict liability or negligence
attributable to the City (including sole negligence) and regardless of the extent to which the
underlying occurrence (i.e., the event giving rise to a claim which would have been covered
by the specified insurance) is attributable to the negligent or otherwise wrongful act or
omission (including breach of contract) of Contractor, its subcontractors, agents, employees
or delegates. Contractor agrees that this indemnity shall be construed and applied in favor
of indemnification. Contractor also agrees that if applicable law limits or precludes any
aspect of this indemnity, then the indemnity will be considered limited only to the extent
necessary to comply with that applicable law. The stated indemnity continues until all
applicable statutes of limitation have run. If a claim arises within the scope of the stated
indemnity, the City may require Contractor to take one of the following actions within fifteen
days of receiving notice from the City.:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's
insurance company.
12. Indemnification. Contractor will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages, costs
and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or
for which it may be liable resulting from any breach of this Agreement by Contractor, its agents,
representatives, contractors and employees, or any negligent or intentional act or omission
performed, taken or not performed or taken by Contractor, its agents, representatives,
contractors and employees, relative to this Agreement. City will indemnify and hold Contractor
harmless from and against any loss for injuries or damages arising out of the negligent acts
of the City, its officers, agents or employees.
13. Termination. This Agreement may be terminated by either party by thirty days' written notice
delivered to the other party at the addresses written above. Upon termination under this
provision if there is no fault of the Contractor, the Contractor shall be paid for Work performed
until the effective date of termination.
14. Mediation. Each dispute, claim or controversy arising from or related to this Agreement shall
be subject to mediation as a condition precedent to initiating arbitration or legal or equitable
actions by either party. Upon service of a written notice requesting mediation, the parties shall
Ernst Agreement 2026-2027
Page 6 of 9
have ten (10) days to jointly select one person to act as mediator. If the parties are unable to
agree upon a mediator, the parties shall ask the Scott County District Court to select a
mediator. The mediation shall be conducted pursuant to the commercial mediation procedures
of the American Arbitration Association but shall not be administered by the American
Arbitration Association. No arbitration or legal or equitable action may be instituted for a period
of 90 days from the filing of the request for mediation unless a longer period of time is provided
by agreement of the parties. Each party shall bear its own costs of the mediation process.
The parties shall share equally the fees and expenses of the mediator. Mediation shall be held
in the City of Prior Lake unless another location is mutually agreed upon by the parties. The
parties acknowledge that mediation is a voluntary process, and that the mediator does not
have the authority to bind either party absent the party’s consent. The parties shall
memorialize any agreement resulting from the mediation in a mediated settlement agreement,
which agreement shall be enforceable as a settlement in any court having jurisdiction thereof.
15. Notice. Any notice required or permitted under this Agreement shall be delivered in one or
more of the following manners: (i) delivered personally; (ii) mailed by United States mail; or
(iii) deposited cost paid with a nationally recognized, reputable overnight courier. Notice shall
be delivered or directed to an officer or agent of the Contractor or to the City Manager as
applicable at the address set forth on page 1 of this Agreement. Notice shall be deemed
effective on the date of receipt. Any party may change its address for the service of notice by
giving written notice of such change to the other party in any manner above specified, 10 days
prior to the effective date of such change.
16. Independent Contractor. At all times and for all purposes, Contractor is an independent
contractor engaged by City to perform the services described in this Agreement and
Contractor shall have no authority to employ persons or make purchases on behalf of City, or
otherwise bind or obligate City. No statement in this Agreement shall be construed to find the
Contractor an employee of the City. Contractor shall have control over the manner in which
the Services are performed under this Agreement.. The Contractor shall not be entitled to any
benefits from the City, including without limitation, insurance benefits, sick and vacation leave,
workers’ compensation benefits, unemployment compensation, disability, severance pay, or
retirement benefits. Nothing in this Agreement shall be deemed to constitute a partnership,
joint venture or agency relationship.
17. Employees. Contractor agrees not to hire any employee or former employee of City and City
agrees not to hire any employee or former employee of Contractor prior to termination of this
Agreement and for one year thereafter, without prior written consent of the former employer
in each case.
18. Assignment or Subcontract. Contractor shall not subcontract any part of the Work; nor may
Contractor assign this Agreement, or any interest arising herein, without the prior written
consent of the City.
19. Audit Disclosure. Pursuant to Minn. Stat. 16C.05, Subd. 5, the books, records, documents
and accounting procedures and practices of the Contractor or other parties relevant to this
Agreement are subject to examination by the City and either the Legislative Auditor or the
State Auditor for a period of six years after the effective date of this Agreement.
20. Data Practices. Any reports, information, data, etc. given to, or prepared or assembled by
the Contractor under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval.
Ernst Agreement 2026-2027
Page 7 of 9
This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota
Statutes Chapter 13 (“Data Practices Act”). All government data, as defined in the Data
Practices Act, which is created, collected, received, stored, used, maintained, or disseminated
by Contractor in performing any of the functions of the City during performance of this
Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply
with those requirements as if it were a government entity. All subcontracts entered into by
Contractor in relation to this Agreement shall contain similar Data Practices Act compliance
language.
21. Non-Discrimination. During the performance of this Agreement, the Contractor shall not
discriminate against any employee or applicant for employment because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability,
sexual orientation or age. The Contractor shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The
Contractor shall incorporate the foregoing requirements of this paragraph in all of its
subcontracts for the Work and will require all of its subcontractors for the Work to incorporate
such requirements in all subcontracts for the Work. The Contractor further agrees to comply
with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title
VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990.
22. Conflicts. No salaried officer or employee of the City and no member of the Council, or
Commission, or Board of the City shall have a financial interest, direct or indirect, in this
Agreement. The violation of this provision renders this Agreement void.
23. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights
and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law.
24. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
25. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the
enforcement by the City during the term of this Agreement or thereafter of any of the rights or
remedies of the City under this Agreement.
26. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
Venue and jurisdiction for any action, suit or proceeding arising out of this Agreement shall be
only in the courts of Scott County, Minnesota or the federal courts for the United States for
the District of Minnesota.
27. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Agreement shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
Ernst Agreement 2026-2027
Page 8 of 9
28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Contract.
29. Waiver. No action nor failure to act by the City or the Contractor shall constitute a waiver of
any right or duty afforded by any of them under this Agreement, nor shall any such action or
failure to act constitute an approval of or acquiescence in any breach thereunder, except as
may be specifically agreed in writing.
30. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
In witness whereof, the parties have caused this Agreement to be executed by their duly
authorized agents.
CITY OF PRIOR LAKE
______________________ __________________________________
Date Kirt Briggs, Mayor
___________________________________
Jason Wedel, City Manager
CONTRACTOR
______________________ By: ________________________________
Date
Its: _______________________________
Ernst Agreement 2026-2027
Page 9 of 9
Exhibit A
Scope of Work
• Review of residential and commercial construction plans and inspection of structures to
ensure compliance with applicable building and related code requirements.
• Assist Building Official with employee development and training.
• Assist Building Official with investigation of complaints involving building codes, zoning
ordinance, and related regulations.
• Assist Building Official with interpreting and applying building codes where there are questions
regarding proper interpretation of such codes with architects, contractors, and homeowners.
• Assist Building Official in obtaining a municipal delegation agreement, if not already obtained,
allowing the City of Prior Lake to administer and inspect state building projects and public
facilities within the city.
• Conduct inspections on all permitted construction work involving new and existing structures
to ensure work is performed consistent with applicable codes and ordinances. Advise permit
holder of specific deficiencies and appropriate correction methods. Review actions to ensure
that violations have been corrected in a timely fashion.
• Perform plumbing, heating, ventilation, air conditioning and sewer and water inspections.
• Maintain daily inspection and related records in an up-to-date and orderly fashion to expedite
division record keeping procedures.
• Review building/improvement plans involving all aspects of construction compliance with
applicable codes and the City ordinances.
• Complete Fire Suppression system plan review, inspections and testing.
• Review permit applications to assure they accurately reflect work anticipated and correct
inconsistencies when found.
• Assist contractors, architects, homeowners and others in understanding and conforming to
construction codes.
• Remain familiar with new materials, equipment, methods of construction and changes in the
code to ensure that building codes are administered in a fair and effective manner. Review
new or substitute materials used in construction and make recommendations for acceptance
or rejection.
• Disseminate information to customers regarding building code, City ordinances, zoning
requirements, and permit requirements and costs.
• Enforce erosion control and tree planting on construction sites.
• Performs other duties as assigned and assumes other responsibilities as apparent.
ITEM: 5M
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 25, 2026
PREPARED BY: Heidi Simon, City Clerk
PRESENTED BY: Heidi Simon
AGENDA ITEM: Resolution Approving a Temporary Liquor License for the Prior
Lake VFW September 13th, 2026
RECOMMENDED ACTION:
Adopt a Resolution Approving a Temporary Liquor License for the Prior Lake VFW on September
13th, 2026.
BACKGROUND:
Non-profit organizations are permitted by state statute to apply for temporary liquor licenses for
events, usually fundraisers, in order to sell liquor without applying for a full-year liquor license.
The Prior Lake VFW Post 6208 is planning a Chicken BBQ on Sunday September 13th, 2026.The
Prior Lake VFW Post 6208 plans to sell wine, beer, and cocktails for this event in the parking lot
adjacent to the back of their building. In order to do so, a temporary on-sale intoxicating liquor
license is required.
The Police Department has reviewed the temporary liquor license application to ensure that all
requirements and issues concerning liquor compliance and public safety have been met.
FINANCIAL IMPACT:
The Prior Lake VFW has paid the $75 temporary on-sale intoxicating liquor license fee.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to approve a temporary liquor license
for the Prior Lake VFW for September 13, 2026.
2. Motion and second to remove this item from the consent agenda for additional
discussion.
ATTACHMENTS:
1. 26- Approving a Temporary Liquor License for the Prior Lake VFW (September 13th
Chicken Feed)
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
RESOLUTION APPROVING A TEMPORARY INTOXICATING LIQUOR
LICENSE FOR THE PRIOR LAKE VFW POST 6208
Motion By: Second By:
WHEREAS, the Prior Lake Chamber of Commerce and the Prior Lake VFW Post 6208 are planning a beer,
wine and spirits tent in conjunction with their annual Chicken BBQ, at 16306 Main Ave SE.
Prior Lake; and
WHEREAS, State statute allows non-profit organizations to apply for temporary on-sale intoxicating liquor
licenses as a means to raise funds for their organizations; and
WHEREAS, the Prior Lake VFW Post 6208 is planning to sell tickets to the tasting event; and
WHEREAS, the Prior Lake Police Department has completed background checks to ensure all temporary
liquor license requirements have been met.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA
as follows: The temporary liquor license as outlined above for the Prior Lake VFW Post 6208 will be approved
per the recitals set forth above and incorporated herein, service and consumption of alcohol is limited to a
fenced in area, and proof of liquor liability insurance as prescribed by M.S. Section 340A.409 to cover this
event has been received.
th
Passed and adopted by the Prior Lake City Council this 25 day of August 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐
☐ ☐ ☐
______________________________
Jason Wedel, City Manager