HomeMy WebLinkAbout05(B) - Resolution Authorizing Final Payment for the Lakeside Sewer Lining Project, Phase 1 (2021-14) Report
ITEM: 5B
CITY COUNCIL AGENDA REPORT
MEETING DATE: October 13, 2026
PREPARED BY: Christine Watson, Public Works Supervisor – Administration
Phil Ryan, Public Works Supervisor – Utilities
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Authorizing Final Payment for the Lakeside Sewer
Lining Project, Phase 1 (2021-14)
RECOMMENDED ACTION:
Adopt a resolution authorizing final payment for the Lakeside Sewer Lining Project, Phase 1
(2021-14).
BACKGROUND:
On September 24, 2024, the City Council awarded a contract in the amount of $1,195,629 for the
Lakeside Sewer Lining Project, Phase 1 to JC Dillon, Inc. On January 26, 2026 the City Council
approved a change order to the contract in the amount of $25,281.93 to raise three additional
manholes to grade. All work has now been completed in accordance with the contract. The final
payment amount to JC Dillon, Inc. is $54,571.08. With this payment, the total amount paid to JC
Dillon, Inc. is $1,091,421.51, which is 10.6% below the revised contract amount of $1,220,910.93.
JC Dillon, Inc. delivered a quality project and has addressed all outstanding work items. Short
Elliot Hendrickson, Inc. (SEH), the City’s engineering consultant on this project, has provided the
attached letter and documentation recommending approval of the final pay voucher.
FINANCIAL IMPACT:
The Lakeside Sewer Lining Project, Phase 1 was funded by the Sewer Utility Fund with a
contribution of $197,875 from the Metropolitan Council Inflow & Infiltration grant. The total project
cost is estimated to be $1,350,000 or less, once we receive the final invoice from SEH. This is
18.2% below the budgeted project cost of $1,650,000.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution authorizing final
payment for the Lakeside Sewer Lining Project, Phase 1 (2021-14).
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. Resolution
2. Letter of Recommendation & Pay Voucher
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION AUTHORIZING FINAL PAYMENT FOR THE LAKESIDE SEWER LINING
PROJECT, PHASE 1 (2021-14)
Motion By: Second By:
WHEREAS, on September 24, 2024 the City Council received bids and awarded a
construction contract to JC Dillon, Inc. in the amount of $1,195,629 for the
Lakeside Sewer Lining Project, Phase 1; and
WHEREAS, the contract outlined the improvements JC Dillon, Inc. was responsible for
installing; and
WHEREAS, on January 26, 2026 the City Council approved a change order to the contract
in the amount of $25,281.93 to raise three additional manholes to grade; and
WHEREAS, these improvements and all other contract responsibilities are now complete to
the satisfaction of the City; and
WHEREAS, the City’s consulting engineer, Short Elliot Hendrickson, Inc., has reviewed the
improvements and has written a recommendation letter and provided all close
out documentation to support final payment for this project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the Lakeside Sewer Lining Project,
Phase 1.
3. Final payment will be made to JC Dillon, Inc. in the amount of $54,571.08.
th
Passed and adopted by the Prior Lake City Council this 13 day of October 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-3507
651.490.2000 | 800.325.2055 | 888.908.8166 fax | sehinc.com
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
September 24, 2026 RE: City of Prior Lake, MN
2024 Prior Lake CIPP Lining Project
SEH No. PRIOR 173170 14.00
Mr. Phil Ryan
Public Works Supervisor-Utilities
City of Prior Lake
17073 Adelman St.
Prior Lake, MN 55372
Dear Mr. Ryan:
Attached is a signed copy of Final Pay Application No. 4 from J.C. Dillon, Inc. for the 2024 Prior Lake
CIPP Lining Project. SEH has reviewed this application and recommends payment of $54,571.08.
SEH recommends that the City of Prior Lake approve this project as complete. Enclosed with the final pay
application are the following:
Consent of Surety to Final Payment
Contractor Certification of Compliance with Minnesota Prevailing Wage Requirements
Confirmation of Payment to All Subcontractors and Suppliers
Form IC-134
Lien Waivers
Warranty
Record drawings
Sincerely,
Susan Danzl, PE
Project Manager
(Lic. MN)
SRD
Attachment: Pay Application No. 4
Contractor's A
Application Period:
To (Owner):From (Contractor):
Project:Contractor's Project No.
Contractor's Certification
By:
4646 Dakota St SE 1515 W. Lu
City of Prior Lake, MN J.C. Dillon,
Prior Lake, MN 55372 Peoria, IL 6
2024 Sanitary Sewer Lining Project
Application For Payment
Change Order Summary
Approved Change Orders
Number Additions Deductions
1 -$104,207.49
TOTALS $0.00 -$104,207.49
NET CHANGE BY $104,207.49CHANGE ORDERS
Guy Dillon 6/23/2026
The undersigned Contractor certifies that to the best of its knowledge: (1) all previous progress payments
received from Owner on account of Work done under the Contract have been applied on account to
discharge Contractor's legitimate obligations incurred in connection with Work covered by prior
Applications for Payment; (2) title of all Work, materials and equipment incorporated in said Work or
otherwise listed in or covered by this Application for Payment will pass to Owner at time of payment free
and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond
acceptable to Owner indemnifying Owner against any such Liens, security interest or encumbrances); and
(3) all Work covered by this Application for Payment is in accordance with the Contract Documents and is
not defective.
-
Application for Payment No.
Application Date:
Via (Engineer):SHE
Engineer's Project No.:PRIOR 173170
1. ORIGINAL CONTRACT PRICE..........................................................................$
2. Net change by Change Orders................................................................................$
3. Current Contract Price (Line 1 ± 2).......................................................................$
4. TOTAL COMPLETED AND STORED TO DATE
(Column I on Progress Estimate)...........................................................................$
5. RETAINAGE:
a.5%X $1,091,421.51 Work Completed...................$
b.0%X Stored Material.....................$
c.Total Retainage (Line 5a + Line 5b).............................................$
6. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5c)............................................$
7. LESS PREVIOUS PAYMENTS (Line 6 from prior Application)......................$
8. AMOUNT DUE THIS APPLICATION................................................................$
9. BALANCE TO FINISH, PLUS RETAINAGE
(Column G on Progress Estimate + Line 5 above).................................................$
Payment of:$
is recommended by:
Payment of:$
is approved by:
Approved by:
uthy Dr.3535 Vadnais Center Dr. Ste 200
4
Jun-26 September 23, 2026
Inc.
$1,195,629.00
1615 St Paul, MN 55110
90024416
-$104,207.49
$1,091,421.51
$1,091,421.51
$54,571.08
$54,571.08
$1,036,850.43
$1,036,850.43
$54,571.08
$54,571.08
$0.00
$54,571.08
(Line 8 or other - attach explanation of the other amount)
(Engineer)(Date)
(Line 8 or other - attach explanation of the other amount)
(Owner)(Date)
Funding Agency (if applicable)(Date)
(on behalf of Amy Prok)9.23.2026
B D F H
Quantity Quantity Quantity Quantity
21,000.00$ 1 1 21,000.00$
18,600.00$ 0.75 0.75 13,950.00$
47,100.00$ 0.79 0.79 37,209.00$
60,800.00$ 0.5 0.5 30,400.00$
59.00$ 7,317.0 340.0 7,657.0 451,763.00$
60.00$ 690 690 41,394.00$
73.00$ 625.7 307.3 933.0 68,109.00$
75.00$ 0 -$
4,100.00$ 0 -$
3,260.00$ 6 -$
10,800.00$ 0 -$
10,100.00$ 0 -$
13,000.00$ 0 -$
675.00$ 1 1 675.00$
3,400.00$ 0.8 0.8 2,720.00$
10,300.00$ 0.5 0.5 5,150.00$
59.00$ 739.1 739 43,606.90$
3,260.00$ -$
675.00$ 1 1 675.00$
3,200.00$ 0.8 0.8 2,560.00$
6,700.00$ 0.8 0.8 5,360.00$
20,600.00$ 0.5 0.5 10,300.00$
59.00$ 2073.0 529.9 2073 122,307.00$
675.00$ 1 1 675.00$
6,700.00$ 0.25 0.25 1,675.00$
5,500.00$ 0.5 0.50 2,750.00$
59.00$ 620.9 1475.1 2096 123,664.00$
73.00$ 435 435 31,755.00$
40,970.39$ 1 1 40,970.39$
4,475.65$ 1 1 4,475.65$
2,995.64$ 1 1 2,995.64$
25,281.93$ 1 1 25,281.93$
0 -$
1,091,421.51$ Totals 1,195,629.00$ 807,819.10$ 334,426.51$
-$ -$
Raise MH Castings 1 25,281.93$ 25,281.93$ 100.0%
91.3%
100.0%
17 8" Safety Skirty @ Sheet 8 Point Repair 1 2,995.64$ 2,995.64$ 100.0%
16 8" Safety Skirt & Grind Down Deposit @ Sheet 7 Point
Repair
1 4,475.65$ 4,475.65$
15 12" x 16" Transition 1 40,970.39$ 40,970.39$
Sheet 6 10-inch Sanitary Sewer CIPP Lining (UV-Cure)435 6,700.00$ 31,755.00$ 474.0%
100.0%
95.6%
Change Order #1
27 8-Inch Sanitary Sewer CIPP Lining (UV-Cure)2192 129,328.00$ 36,633.10$ 87,030.90$
26 Landscape Restoration 1 5,500.00$ -$ 2,750.00$
25 Temporary Conveyance 1 6,700.00$ 1,675.00$ -$ 25.0%
50.0%
24 Mobilization 1 675.00$ 675.00$ -$
Bid Alt 3-Sheet 14 -$
100.0%
22 Landscape Restoration 1 20,600.00$ -$ 10,300.00$ 50.0%
23 8-Inch Sanitary Sewer CIPP Lining (UV-Cure)2230 131,570.00$ 122,307.00$ 31,264.10$ 93.0%
80.0%
21 Temporary Conveyance 1 6,700.00$ 5,360.00$ -$
20 Traffic Control 1 3,200.00$ 2,560.00$ -$
80.0%
19 Mobilization 1 675.00$ 675.00$ -$ 100.0%
Bid Alt 2-Sheet 12 -$
18 Raise Mainhole 1 3,260.00$ -$ -$
17 8-Inch Sanitary Sewer CIPP Lining (UV-Cure)1175 69,325.00$ 43,606.90$ -$ 62.9%
0.0%
80.0%
16 Landscape Restoration 1 10,300.00$ -$ 5,150.00$ 50.0%
15 Tempory Conveeyance 1 3,400.00$ 2,720.00$
14 Mobilization 1 675.00$ 675.00$ -$
Bid Alt 1-Sheet 6 -$
100.0%
0.0%
13 Point Repair at Manhole 1866 (Sheet 15)1 13,000.00$ -$ -$
12 Point Repair at Manhole 2013 (Sheet 6)1 10,100.00$ -$ -$
0.0%
10 Raise Manhole 6 19,560.00$ -$ 19,560.00$ 0.0%
11 Point Repair between manhole 2003 and LS 6 1 10,800.00$ -$ -$ 0.0%
0.0%
9 Point Repair by Grout 5 20,500.00$ -$ -$
8 12-Inch Sanitary Sewer CIPP Lining (UV-Cure)262 19,650.00$ -$ -$
0.0%
6 9-Inch Sanitary Sewer CIPP Lining (UV-Cure)781 46,860.00$ 41,394.00$ 88.3%
7 10-Inch Sanitary Sewer CIPP Lining (UV-Cure)744 54,312.00$ 45,676.10$ 22,432.90$ 125.4%
50.0%
5 8-Inch Sanitary Sewer CIPP Lining (UV-Cure)7821 461,439.00$ 431,703.00$ 20,060.00$
4 Landscape Restoration 1 60,800.00$ -$ 30,400.00$
97.9%
2 Traffic Control 1 18,600.00$ 13,950.00$ -$ 75.0%
3 Temporary Conveyance 1 47,100.00$ 37,209.00$ -$ 79.0%
1 Mobilization 1 21,000.00$ 21,000.00$ -$
Base Bid
100.0%
%
CompleteItem
No.
Description Previous Applications This Application Materials Stored
Amount Amount Amount Amount
Item Quanity Unit Price Bid or Adjusted
Value
Work Completed Total Completed & Stored to Date (C+E+G)
Unit Price Progress Estimate Contractor's Application
For
(contract):
2024 Sanitary Sewer Lining Project Application Number:
A C E G I J
3
Application Date:23-Jun-26