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HomeMy WebLinkAbout05(F) - Renewal of Legislative Services Agreement with Lockridge Grindal Nauen PLLP Report ITEM: 5F CITY COUNCIL AGENDA REPORT MEETING DATE: October 13, 2026 PREPARED BY: Jason Wedel, City Manager PRESENTED BY: Jason Wedel AGENDA ITEM: Renewal of Legislative Services Agreement with Lockridge Grindal Nauen PLLP RECOMMENDED ACTION: Approve the renewal of an agreement with Lockridge, Grindal, Nauen, PLLP for legislative services. BACKGROUND: The City currently has an agreement in place with Lockridge, Grindal, Nauen PLLP (LGN) for legislative services that was approved by the City Council on October 28, 2025. LGN has been representing the City of Prior Lake at the State Capitol on specific initiatives including but not limited to such items as funding for the TH13 multi-modal trail, new bills that support the construction of new housing while maintaining local authority and ensuring that new development growth pay for itself. The current agreement is set to expire on October 31, 2026. LGN has done exemplary work on behalf of the City during the past legislative session and it is recommended that the City continue working with them during the upcoming 2027 and 2028 sessions. Staff requested an updated agreement from LGN for City Council consideration which is attached that would extend the City's contract with LGN for two more years and terminate on October 31, 2028. There is a termination provision that would allow the City to terminate the agreement at any time with 60 days written notice. FINANCIAL IMPACT: The proposed fee would remain unchanged over the two year period and would be consistent with the fee that was paid under the current agreement. The cost for providing these services is $40,000 per year and payments are spread out evenly each month which equates to monthly payments of $3,333 per month. The cost for this service was anticipated and included in the preliminary budget for 2027. The preliminary 2027 levy that was adopted by the City Council on September 8, 2026 included these expenditures. ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve the legislative services agreement with Lockridge, Grindal, Nauen PLLP. 2. Motion and second to remove this item from the consent agenda for additional discussion. ATTACHMENTS: City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5F Page | 2 1. Legislative Service Agreement with Lockridge Grindal Nauen PLLP LEGISLATIVE SERVICES AGREEMENT THIS AGREEMENT, made and entered into by and between City of Prior Lake (“Client”) and LOCKRIDGE GRINDAL NAUEN PLLP (“Consultant” or “LGN”) (collectively the “Parties”). W I T N E S S E T H WHEREAS, Client, wishes to purchase the services of Consultant to assist Client in monitoring, and lobbying related to certain state legislative and administrative matters; NOW, THEREFORE, in consideration of the mutual undertakings and promises hereinafter set forth, Client and Consultant agree as follows: 1. CONSULTANT SERVICES Consultant shall provide, in coordination with Client’s officers, committees and staff, the services listed in Exhibit A hereto. If additional services, projects or work is agreed upon by both Consultant and Client, fees for such additional services, project or work will be negotiated and mutually agreed upon in writing prior to the performance of additional services, projects or work. 2. TERM AND TERMINATION 2.1 Term. The term of engagement for the services provided shall be November 1, 2026– October 31, 2028, with an option to continue at the same rate for an additional two years, subject to termination as provided in Section 2.2. 2.2 Termination. This Agreement may be terminated prior to its expiration only as follows: 2.2.1 Upon the written mutual agreement of the Parties hereto; 2.2.2 By either Party upon sixty (60) days written notice to the other Party. 3. COST OF AND PAYMENT FOR SERVICES 3.1 Fees. In consideration of services performed as specified in Section 1 and Exhibit A of this Agreement, Client shall pay Consultant the professional fees in the amount of $40,000 payable in twelve (12) installments of $3,333.33 per month for each year, commencing November 1, 2026 and November 1, 2027. 3.2 Costs. In addition to payment for professional fees, Client shall pay Consultant for all reasonable incidental expenses incurred by Consultant on Client’s behalf. 3.3 Payment. Payment for professional fees and expenses shall be made to Consultant upon submission by Consultant to Client of invoices for services rendered and expenses incurred and Client shall pay Consultant by the dates listed above. 4. DATA RETENTION 4.1 LGN may use reputable third-party service providers, including ‘cloud’ service providers, to help us deliver efficient, cost-effective legal services. This may include document/information hosting, sharing, transfer, analysis, processing or storage. By engaging us, City of Prior Lake understands and consents to having communications, documents and other data pertinent to its matters managed through such third-party technology, including where confidential information may be stored on and accessed from such cloud-based computer servers located in a facility not directly controlled by LGN. City of Prior Lake acknowledges that the use of such services may be subject to the terms and conditions of the provider and accept that LGN is not responsible for the security of the data, the provider’s security standards, or the risk that the security of information on such cloud-based platforms may be breached. City of Prior Lake agrees that the benefits of using such technology outweigh the risks, including risks related to confidentiality and security. A list of LGN’s cloud providers is available upon request. 4.2 LGN has adopted a document retention policy that governs the retention and disposition of closed client files. At the conclusion of the matter for which City of Prior Lake has retained us, we will return all original client documents. At that time, City of Prior Lake will have sixty (60) days to let us know if you want certain of the documents which remain in the file. If you notify us within this sixty (60) day period, we will not destroy the file until City of Prior Lake has had an opportunity to identify any such documents and, if appropriate, obtain copies of them. If City of Prior Lake does not so notify us, we will transfer your file to closed storage and/or an electronic archive pursuant to our file closing and destruction procedures. File contents (including work papers, etc.) will be considered the property of LGN. We will retain the file for six (6) years and then destroy its contents, without further notice and in a manner which preserves their confidential nature. 4.3 If, at any time LGN concludes that there are no active matters in which we are representing City of Prior Lake, it will be considered a former, rather than a current client of LGN, unless and until City of Prior Lake asks us to perform additional services, and we agree to perform them. 4.4 If City of Prior Lake requests us to transfer our file to you or to another firm prior to the completion of the matter, City of Prior Lake agrees we can make and retain copies of relevant portions of the file and that the cost for such copying is to be paid by City of Prior Lake, as well as any other copying on its behalf. These charges for copying City of Prior Lake’s file may include, in the case of documents stored electronically, the reasonable cost of retrieving the documents, and City of Prior Lake agrees to pay these costs. 4899-1231-7892, v. 1 5. INDEPENDENT CONTRACTOR Consultant shall select the means, method, and manner of performing the services herein. Consultant is and shall remain an independent contractor with respect to all services performed under this Agreement. 6. COMPLETE AGREEMENT The Parties each agree and understand that this Agreement, including all Exhibits hereto, constitutes the entire agreement between the Parties and supersedes any prior or contemporaneous oral understandings or agreements with respect to the subject matter hereof. 7. AMENDMENTS AND WAIVERS This Agreement may not be amended, altered, enlarged, supplemented, abridged, or modified, nor can any provision hereof be waived, except by a writing executed by both Parties which shall be attached hereto. Failure of any Party to enforce any provision of this Agreement shall not constitute or be construed as a waiver of such provision nor of the right to enforce such provision. 8. NOTICES All notices, demands, and requests permitted or required to be given under this Agreement shall be in writing and deemed given when mailed by the United States mail, postage prepaid, registered or certified mail, return receipt requested, to the address of the appropriate Party as provided herein. IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have executed this Agreement this day of ____________________2026. ADDRESS: CLIENT: 4646 Dakota St. SE City of Prior Lake Prior Lake, MN 55372-1714 By: Its: ADDRESS: CONSULTANT: LOCKRIDGE GRINDAL NAUEN PLLP Suite 2200 100 Washington Avenue South Minneapolis, MN 55401 By: Harry Gallaher Its: Managing Partner 4899-1231-7892, v. 1 EXHIBIT A LGN will provide state government relations services for state legislative initiatives to assist the City of Prior Lake with specific legislation including state funding needs and state policy issues. LGN will provide legislative relationship development with key decision-makers at the Minnesota Legislature. LGN will provide legislative strategy, bill drafting, bill introduction, testimony preparation, lobbying key legislators and lobbying the Minnesota executive branch for the City of Prior Lake. LGN will execute lobbying for City of Prior Lake specific legislation and will work in coalition, when requested, on broad overall city legislation as directed by the City Manager and City Council. LGN will work collaboratively with City of Prior Lake team and will provide regular updates and opportunities to work together with the City of Prior Lake, including presenting to the City Council if requested. 4899-1231-7892, v. 1