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HomeMy WebLinkAbout09 14 2026 EDA Meeting Minutes PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES September 14th, 2026 Parkview Conference Room 1. CALL TO ORDER EDA Member Marco called the meeting to order at 4:04 p.m. In attendance were Lake and Marco, with Prchal attending virtually. Absent: Boucher-Hoese and Braid. Also, present were Executive Director Wedel, Community Development Director McCabe, and Development Services Assistant Peppin. 2. APPROVAL OF AGENDA McCabe requested agenda item 7D be added titled Authorization of the EDA President to sign the Release from and Certification of No Interest or Claims Under Development Agreements. MOTION BY LAKE, SECONDED BY PRACHAL TO APPROVE THE AGENDA WITH THE ADDITION OF ITEM 7D. Ayes by Prchal, Marco, and Lake. That motion carried 3-0. 3. APPROVAL OF MEETING MINUTES MOTION BY LAKE, SECONDED BY PRACHAL TO APPROVE THE JULY 13, 2026, MEETING MINUTES. Ayes by Prchal, Marco, and Lake. That motion carried 3-0. 4. CONSENT AGENDA A. Monthly Development Update (8/31/2026) B. Resolution Appointing an Arts & Culture Committee Member MOTION BY PRACHAL, SECONDED BY LAKE TO APPROVE THE CONSENT AGENDA. Ayes by Prchal, Marco, and Lake. That motion carried 3-0. MOTION BY PRACHAL, SECONDED BY LAKE TO APPROVE THE RESOLUTION APPOINTING CASSANDRA BRYANT TO THE ARTS AND CULTRUE COMMITTEE. Ayes by Prchal, Marco, and Lake. That motion carried 3-0. 5. Removed Consent Agenda Items None 6. Old Business A. Resolution Approving Request for 2027 EDA Budget and Tax Levy Community Development Director McCabe introduced the item and provided an overview of the revisions made to the proposed 2027 EDA levy and budget since it was last reviewed by the EDA in July 2026. 4646 Dakota Street SE Prior Lake, MN 55372 Commissioners discussed the proposed 2027 EDA levy and budget. MOTION BY PRACHAL, SECONDED BY MARCO TO APPROVE A RESOLUTION APPROVING THE 2027 ECONOMIC DEVELOPMENT AUTHORITY TAX LEVY BUDGET. Ayes by Prchal, Marco, and Lake. That motion carried 3-0. 7. NEW BUSINESS A. Downtown Parking Study RFP Reponses Community Development Director McCabe introduced the item, noting its purpose was to review responses to the Request for Proposals (RFP) for a downtown parking study and implementation strategy, and to select a preferred consultant. McCabe noted the downtown parking study RFP was sent to six consulting firms and a total of four responses were received. Two of the responses included a joint proposal from two consulting firms, so all six consultants provided a response. McCabe reviewed the qualifications of each firm noting all were well qualified to perform the study and all expressed a strong understanding of the scope of work, including public engagement which was a priority for the EDA. Commissioners evaluated the proposals and felt all were very detailed and all firms were capable of producing high-quality work. The commission ultimately favored the proposal submitted by Transportation Collaborative & Consultants (TC2) and directed staff to move forward with a contract with TC2 to get the study underway. Commissioners also directed staff to contact TC2 to determine whether a second public engagement (roundtable or other) event could be scheduled on the front end of the study to further enhance public participation in this process. Commissioners discussed the funding source for the project and supported utilizing 2026 EDA Professional Services – General funds. Commissioners asked staff to evaluate 2026 Public Works and Community Development budgets to determine if there are any funding sources available to offset the cost of the study to the EDA. MOTION BY PRACHAL, SECONDED BY LAKE TO AUTHORIZE THE CITY MANAGER / EDA EXECUTIVE DIRECTOR WEDEL TO ENTER INTO A CONTRACT WITH TRANSPORTATION COLLABORATIVE & CONSULTANTS TO COMPLETE THE DOWNTOWN PARKING STUDY, Ayes by Prchal, Marco, and Lake. That motion carried 3-0. B. EDA Commission Size Discussion – Discussion Only. Community Development Director McCabe presented the item and introduced the topic of potentially increasing the commission size from five members to seven. Commissioners discussed the current commission structure and whether additional members would be beneficial or if it should remain a five-member body. Commissioners noted the committee is functioning very well as a five-member body and acknowledged increasing membership size may be beneficial if subject matter experts in financing, construction, land development, etc. were identified in the community. Commissioners appreciated the discussion so they could keep this option available in the future and decided to table the discussion and revisit the topic in a few months. C. Downtown Nonconforming Property Review – Discussion Only Community Development Director McCabe introduced an updated map showing city/EDA-owned properties, nonconforming use, and current zoning in the downtown area. Commissioners reviewed all EDA-owned properties as part of a discussion on recent redevelopment activities and potential future acquisition or redevelopment opportunities. D. Authorization of the EDA President to sign the Release from and Certification of No Interest or Claims Under Development Agreements. Community Development Director McCabe explained the item, noting that the document shared with commissioners via email last week was drafted by the attorney representing a downtown property owner. This property is being sold and the title company identified potential encumbrances related to previously recorded TIF development agreements, which have since been decertified. McCabe noted staff and the seller’s attorney have been discussing another approach to simply terminate these agreements but requested the EDA authorize the EDA Chair to execute the document, as may be revised by the City Attorney, so that option would remain available if needed. Commissioners reviewed the document and discussed the need for the signature. MOTION BY LAKE, SECONDED BY MARCO TO AUTHORIZE THE EDA PRESIDENT TO SIGN THE RELEASE FROM AND CERTIFICATION OF NO INTEREST OR CLAIMS UNDER DEVELOPMENT AGREEMENTS, AS REVISED AND APPROVED BY THE CITY ATTORNEY. Ayes by Prchal, Marco, and Lake. That motion carried 3-0. 8. OTHER BUSINESS A. Staff Updates i. Downtown Parking Lots Community Development Director McCabe reported that appraisals have been completed for City of Prior Lake and VFW surface parking lots in the downtown area. He noted a VFW subcommittee will be meeting on September 17th to review the appraisal and consider making a proposal to the City/EDA which may enhance available public off-street parking downtown. ii. EDA Property Lease Status McCabe provided an update on an EDA property lease at 16298 Main Avenue which is set to expire on October 31, 2026. Commissioners supported offering a one-year lease agreement with mutual one-year renewal term. B. Commissioner’s Comments It was noted Chair Prchal was recently appointed to another term on the EDA by the Prior Lake City Council. 9. ADJOURNMENT MOTION BY LAKE, SECONDED BY MARCO TO AJOURNED THE MEETING. Ayes by Prchal, Marco, and Lake. That motion carried 3-0. The meeting adjourned at 5:10 p.m. Submitted by Sandra Peppin.