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HomeMy WebLinkAboutAgenda & Minutes 16200 Eagl(:! Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING AGENDA August 21,2006 6:00 p.m. Fire Station No. 1 City Council Work Session 5p.rn. 2007 Budget Workshop #2 This meeting is open to the public. 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL OF AGENDA 4. CONSIDER APPROVAL OF AUGUST 7, 2006, MEETING MINUTES 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the City Council Agenda as a separate category. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Reports. D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Report. F. Consider Approval Of a Resolution Authorizing the Mayor and City Manager to Enter Into a Modified Version of the City's Standard Purchase Agreement for the Sale of 16675 Franklin Trail in Connection With the Development of a Two-Story Office/Retail Building by Village Commerce Building, LLC. G. Consider Approval of a Resolution Authorizing Staff to Purchase Standardized Equipment for the 2006 Lift Station Reconstruction Project. H. Consider Approval of a Resolution Authorizing a Special Deer Hunt Within the Corporate Limits of the City of Prior Lake. I. Consider Approval of a Resolution Supporting Minnesota's Transportation Amendment. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 J. Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids for Audio Visual Equipment and Installation for the New City Council Chambers. K. Consider Approval of a Resolution Authorizing Final Payment to Coach Crafters for Third Laker Lines Bus. L. Consider Approval of a Resolution Supporting Scott County's Application for Local Road Improvement Program Funding for the County Road 12 and Trunk Highway 13 Intersection Project. M. Consider Approval of a Resolution Authorizing Safe and Sober Communities Funding for the Period October 1,2006, to September 30,2007. N. Consider Approval of a Resolution Approving the Final PUD Plan for Hickory Shores. O. Consider Approval of a Resolution Approving the Final Plat and Development Contract for Hickory Shores. 6. ITEMS REMOVED FROM CONSENT AGENDA 7 . PRESENTATIONS A. Prior Lake Volunteer Fire Department: Heroes Among Us. 8. PUBLIC HEARINGS A. Town Meeting - Northwoods League. B. Town Meeting - Fire Safety and Service Referendum. C. Consider An Appeal of the Planning Commission's Decision to Approve a Conditional Use Permit to Allow Outdoor Storage in an 1-1 (General Industrial) Zoning District. D. Consider Approval of a Resolution Vacating a Portion of the Road Right-of-Way Adjacent to City- owned and County-owned Property in Blocks 20 and 21, Spring Lake Townsite. E. Public Hearing to Consider the Proposal to Adopt a Street Reconstruction Plan and Issue General Obligation Street Reconstruction Bonds. 9. OLD BUSINESS A. Consider Approval of a Resolution Reconveying Forfeited Lands to the State of Minnesota. B. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter Into a Letter of Intent to Enter Into a Lease Agreement with the Northwoods League and Joel Kramer. C. Consider Approval of a Resolution Accepting Bids and Awarding the City's Standardized Contract for Well No. 10 Pump Test Monitoring Wells. 10. NEW BUSINESS A. Consider Approval of a Resolution Ordering the Preparation of a Feasibility Report for Reconstruction of County Road 21 and the Reconstruction of County Road 12ITrunk Highway 13 Intersection. B. Consider Approval of a Resolution Amending the City's 2007-2011 Capital Improvement Program with Respect to Heritage Farmstead, PAR Task Force and Welcome Avenue. 11. OTHER BUSINESS/COUNCILMEMBER REPORTS A. Community Events. 12. ADJOURNMENT 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 City Council Meeting Minutes August 7, 2006 Draft REGULAR COUNCIL MEETING MINUTES CALL TO ORDER: Present were Mayor Haugen, Councilmembers Dombush, Erickson, leMair and Millar, City Manager Boyles, City Attor- ney Schmitt, Public Works Director/City Engineer Albrecht, Street and Utilities Supervisor Eldred, Planning Director Kansier, Finance Director Teschner, Assistant to the City Manager Meyer, Communications Coordinator Peterson and Administrative Assistant Green. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Speakers receive a maximum of ten minutes; less if there are more than three speakers. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. Boyles: Reviewed the concept of the Public Forum. Jeff Evens, 5443 Fairlawn Shores Tr., believes that there is $288,000 of under runs on the street reconstruction project of 2005 and that the City should return assessed money back to the affected property owners. Haugen: Responded that the special assessments project is in litigation. Asked staff to consider comments and do research, but stated that public comments would be inappropriate during litigation. Mark Anderson, 15611 Fish point Road, commented that he has researched what other cities are doing regarding pro- viding broadband Internet access. Requested the City to form a committee to consider the feasibility of providing such access. Believes the current provider is expensive. Boyles: Agreed that he and Anderson have spoken several times and that such a project has not yet been prioritized. Commented that he has visited Burnsville to review such services, that there is a conference in October regarding this topic and that there are many approaches that can be investigated. Millar: Commented that the technology committee may be a good place to start. Anderson: Offered to be on the committee. Erickson: Commented that some residents of Prior lake are receiving letters from Shakopee regarding such service. Haugen: Noted that the SCALE organization offers cooperation with Shakopee and Savage, but this topic has not moved forward. Asked for motion directing staff to put together a plan to move this forward in the next 45 days. MOTION BY ERICKSON, SECONDED BY DORNBUSH TO INVESTIGATE THE POSSIBILITIES OF THE CITY OFFERING WIRELESS OR OTHER FORMS OF BROADBAND SERVICE, AND TO CONSIDER WHAT THE ALTERNATIVES FOR REVENUE FROM SUCH A SERVICE COULD BE. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. APPROVAL OF AGENDA: City Manager Boyles requested the addition of consent agenda item 5G, consider approval of a massage therapy li- cense for John Sheehan. MOTION BY LEMAIR, SECONDED BY ERICKSON TO APPROVE THE AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Dornbush, Erickson, leMair and Millar. The motion carried. APPROVAL OF MEETING MINUTES: www.cityofpriorlake.com 1 Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes August 7,2006 Draft MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE THE JULY 17, 2006, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Erickson, LeMair and Millar. Dornbush abstained due to her absence at the July 17, 2006, meeting. The motion carried. CONSENT AGENDA: City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval Of Invoices To Be Paid. B. Consider Approval Of Resolution 06.126 Approving The Final PUD Plan For Jeffers Pond 2nd And Consider Approval Of Resolution 06.127 Approving The Final Plat And Development Contract For Jeffers Pond 2nd Addi- tion. C. Consider Approval of Resolution 06.128 Approving Plans and Specifications and Authorizing Advertisement for Bids for Well No.1 O. D. Consider Approval of Resolution 06.129 Accepting Bids and Awarding the City's Standardized Contract for Construction of the Controls Structure and Variable Frequency Drive for Well No.8. E. Consider Approval of Election Judge Appointments for the September 12, 2006, Primary and November 7, 2006, General Election. F. Consider Approval Of a Resolution Scheduling A Public Hearing To Consider The Proposal To Adopt A Street Reconstruction Plan And The Intent To Issue General Obligation Street Reconstruction Bonds. G. Consider Approval of a Massage Therapy License for John Sheehan. Erickson requested removal of item SF, Consider Approval of a Resolution Scheduling a Public Hearing to Consider the Proposal to Adopt a Street Reconstruction Plan and the Intent to Issue General Obligation Street Reconstruction Bonds, from the consent agenda. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE THE CONSENT AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Comments: Erickson: Believes he is not eligible to vote on this item because it affects the area where he lives. Boyles: Commented that this action is not to approve specific bonds for any location, but rather a prerequisite action required under Statute and procedural steps to get to the stage where bonds would be sold for work to be done for a particular project. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE CONSENT AGENDA ITEM 5F, CONSIDER APPROVAL OF RESOLUTION 06.143 SCHEDULING A PUBLIC HEARING TO CONSIDER THE PROPOSAL TO ADOPT A STREET RECONSTRUCTION PLAN AND THE INTENT TO ISSUE GENERAL OBLIGATION STREET RECONSTRUC- TION BONDS. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. PRESENTATION Consider Approval of a Report on the Developer I Builder Forum Recommendations. City Manager Boyles reported on the forum that was held June 8, 2006, as well as the recommendations that were made and policy changes that resulted from the recommendations. Comments: 2 City Council Meeting Minutes August 7, 2006 Draft Millar: reported on the communication committee's work and that it wanted to conduct this forum to find out how devel- opers and builders who work with staff felt about working with them. Believes the forum results dispels any notion that it is hard to work with the city. leMair: Noted that Attomey Schmitt served as the facilitator at the forum. Explained the processes used during the forum and noted that this will be done in other areas of city services. Erickson: Complimented the positive things that came out of the forum and noted that documenting customer service standards lets both staff and citizens know what to expect. Dornbush: Complimented the committee on its work. Haugen: Complimented Schmitt on his facilitator role and commented that the City is stepping up customer service and that any previous adage of Prior Lake being a difficult city to work with is no longer true. Stated that the 2030 Vision and Strategic Plan allows performance measurement for city staff. MOTION BY MilLAR, SECONDED BY DORNBUSH APPROVING THE REPORT ON THE DEVELOPER / BUilDER FORUM RECOMMENDATIONS. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. PUBLIC HEARING: Consider Approval of a Resolution Approving Vacating Drainage and Utility Easements Located on Lot 1, Block 2, Park Nicollet Addition (future Village Commerce Addition). Planning Director Kansier reported that the builder is requesting vacation of existing easements to facilitate building on the property. Comment: LeMair: recused himself due to involvement with the project. Haugen: recused himself from discussion of this topic due to involvement with the project, but will conduct the hearing. MOTION BY MilLAR. SECONDED BY DORNBUSH TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing opened at 6:45 p.m. No person stepped forward to speak. MOTION BY DORNBUSH, SECONDED BY MILLAR TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, leMair and Millar. The motion carried and the public hearing closed at 6:46 p.m. Comments: Erickson: Will support. Dornbush: Will support. Millar: Clarified that the new plat would dedicate necessary easements for the property. Kansier: Confirmed. MOTION BY DORNBUSH, SECONDED BY ERICKSON TO APPROVE RESOLUTION 06.130 PROVIDING FOR THE VACATION OF THE EXISTING DRAINAGE AND UTILITY EASEMENTS ON LOT 1, BLOCK 2, PARK NICOLlET ADDITION. VOTE: Ayes by Dornbush, Erickson, and Millar. Haugen and LeMair abstained. The motion carried. 3 City Council Meeting Minutes August 7, 2006 Draft OLD BUSINESS: Consider Approval of a Resolution Approving an Administrative Amendment to the Tax Increment Financing Plan for Tax Increment Financing District No. 6.1, and Authorizing the Execution of a Tax Increment Assistance Agreement By and Between the City of Prior Lake and Shepherd's Path Senior Housing, Inc. Economic Development Director Snook explained the proposed amendment to the plan. Comments: Millar: Clarified that money was being moved from one area to another, and it has no bearing on the City's responsibil- ity. Snook: Affirmed. Dornbush: Will support. LeMair: Will support. Erickson: Will support. Haugen: Noted the financing is not guaranteed by the City so the citizens are not at risk. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.131 APPROVING AN ADMINISTRATIVE AMENDMENT TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 6-1 AND AUTHORIZING THE EXECUTION OF A TAX INCREMENT ASSISTANCE AGREEMENT. VOTE: Ayes by Haugen, Dornbush, Erickson, leMair and Millar. The motion carried. Consider Approval of a Resolution Accepting Bids and Authorizing the Execution of the City's Standardized Construction Contract for the 2006 Street Overlay Project. Street and Utilities Supervisor Eldred described the areas proposed for overlays and explained the bids received and the funding sources. Comments: Erickson: Asked why water quality funds are eligible for this project. Eldred: Responded that drainage improvements are being made. Erickson: Noted that Prior Lake Blacktop is a reputable company. Eldred: Responded that Prior lake Blacktop has completed the previous two jobs. LeMair: Nice to have local company get the job. Dornbush: No questions. Millar: Concurred with previous comments. Haugen: Asked why no bids were received the first round. Eldred: Responded that the City originally anticipated that the project would be less than $50,000, and ads did not go out to construction bulletins the first time. Commented that all work this year has been 10 - 12% higher than anticipated because of petroleum costs. MOTION BY DORNBUSH, SECONDED BY LEMAIR TO APPROVE RESOLUTION 06.132 ACCEPTING THE BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2006 STREET OVERLAY PROJECT. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Approving the Combined Preliminary and Final Plat and the Development Contract for Tristans Woods. Planning Director Kansier described the proposed plat and explained that setbacks, wetland mitigation and tree re- placement were considered. Noted there is concern about impact on the recently reconstructed street and that condi- tion of the curb and street will be documented and reviewed after project completion. 4 City Council Meeting Minutes August 7, 2006 Draft Comments: Erickson: Asked about the type of homes and zoning. Kansier: Replied that there will be single family dwellings and that zoning is R-1. LeMair: Asked if there are any assessments on the proposed lots. Kansier: Replied that they have been prepaid. LeMair: It will be a nice project. Dornbush: Commented that it is beautiful property and tree removal has been minimized. Millar: Will support. Haugen: Believes zoning is appropriate and the lots are a good size. MOTION BY lEMAIR, SECONDED BY MilLAR TO APPROVE RESOLUTION 06.133 APPROVING THE COMBINED PRELIMINARY AND FINAL PLAT OF TRISTANS WOODS AND DEVELOPMENT CONTRACT AND SETTING FORTH CONDITIONS TO BE MET PRIOR TO RELEASE OF THE FINAL PLAT. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Approving the Combined Preliminary and Final Plat and the Development Contract for Village Commerce Addition. Planning Director Kansier explained that the owners want to change the existing lots to a one-lot plat. The proposed building, parking lot and ponding were displayed and Kansier stated that variances were approved by the Planning Commission for parking areas. Noted the pond will be deeper and oversized to accommodate the regional storm water system that has been developed cooperatively by the City, developer and watershed district, and that the costs of the oversizing will be offset with a grant from the watershed. Comments: LeMair: Recused himself due to involvement with the project. Haugen: Recused himself from comment due to involvement with the project. Millar: Asked about the costs of drainage. Albrecht: Responded that costs include a regional storm water ponding system and installation of storm water utilities in Park Nicollet Drive to correct drainage issues. The utilities cost is approximately $13,000 and the ponding to correct draining will be $79,950, of which $36,000 is being requested from the watershed district. Dornbush: Asked if the City will receive the grant. Albrecht: Replied that the watershed suggested it. Erickson: Asked what types of businesses are anticipated. Kansier: Primarily offices and a bank. Erickson: Asked what effect on traffic is anticipated at the Park Nicollet and Franklin intersection. Kansier: Replied the streets were designed to handle a greater capacity and the area is zoned commercial and no negative effect is anticipated. Erickson: Asked about the sight line for that intersection after ponding and trees are in place. Kansier: Replied that there will be 50 feet from the tree line to the intersection. Erickson: Asked if any future signage or monitoring on the intersection is anticipated. Albrecht: Responded that the City will monitor it. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.134 APPROVING THE COMBINED PRELIMINARY AND FINAL PLAT OF "VILLAGE COMMERCE ADDITION" AND DEVELOPMENT CONTRACT AND SETTING FORTH CONDITIONS TO BE MET PRIOR TO RELEASE OF THE FINAL PLAT. VOTE: Ayes by Dornbush, Erickson and Millar. Haugen and leMair abstained. The motion carried. 5 City Council Meeting Minutes August 7,2006 Draft Consider Approval of a Resolution Approving a Preliminary Plat to be known as Golden Pond. Planning Director Kansier described the proposed plat including the maple/basswood forest, wetland replacement and use of the upcoming ordinance proposal regarding tree replacement. Comments: Millar: Complimented the staff and developer for sensitivity to the environment. Dornbush: Appreciated that the developer allowed the City to utilize proposed tree replacement ordinance and for identifying this natural resource. LeMair: Impressed with quality of the development and the large lots. Erickson: Concurred with environmental concerns. Clarified that this incorporates a section of the bike trails that will circumference the lakes. Albrecht: Explained that the conjoining bike trails will not impact trees. Haugen: Noted that this density is less than what it could have been and commented on the creativity used to save the natural environment and still have an appropriate number of homes on the property. MOTION BY lEMAIR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.135 APPROVING THE PRELIMINARY PLAT OF GOLDEN POND SUBJECT TO THE CONDITIONS OUTLINED HEREIN. VOTE: Ayes by Haugen, Dombush, Erickson, leMair and Millar. The motion carried. MOTION BY DORNBUSH, SECONDED BY MilLAR TO APPROVE RESOLUTION 06.136 APPROVING THE WETLAND REPLACEMENT PLAN FOR THE GOLDEN POND DEVELOPMENT. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Approving the Preliminary Plat for Maple Place. Planning Director Kansier outlined the proposed plat and conditions. Comments: Erickson: Asked about drainage from the development. Kansier: Responded that the north side drains to TH 13. Erickson: Asked what would be the buffer. Kansier: Responded that a landscaping buffer for screening from TH 13 is planned. Erickson: Asked if the buffer will be contig uous with lots to the north. Albrecht: Affirmed and commented that the elevation of this property is above the roadway. Erickson: Asked about safety considerations for residents. Albrecht: Responded that there will be a ditch between the lots and TH 13. Erickson: Asked if City Council approval should be delayed until after the watershed meeting. Kansier: Responded that the developer will take the risk and that no grading will be allowed until all permits are ob- tained. Albrecht: Noted that the plat has MnDOT approval and other plats have received approval prior to MnDOT approval. LeMair: Clarified that there is no sidewalk from Maple Glen. Kansier: Affirmed. LeMair: Asked about the sidewalk policy. Albrecht: Responded that cul-de-sacs typically don't have sidewalks and that the City puts sidewalks in areas that war- rant the long-term commitment to maintenance of them, typically collector and secondary streets. LeMair: Commented that the plat proposes a high density, but will support it. Dornbush: Asked if it would have been possible to apply the preliminary tree preservation objectives to this plat. Kansier: Replied that this site does not meet the natural environment requisite so the criteria did not apply. 6 City Council Meeting Minutes August 7,2006 Draft Dornbush: Quoted 2030 vision elements regarding preservation of natural resources to encourage green belts be- tween developments and major roadways to preserve the natural look and asked if the lots up against TH 13 are pre- serving some of the trees that already exist. Kansier: Noted there are very few existing trees and they are clustered in one area in the middle rather than along the highway. Millar: Asked if the number of conditions is more than the norm. Kansier: Responded this is a low number of conditions for a preliminary plat, and that this is the stage where the City tries to identify issues. Haugen: Asked for a background of the developer. Perry Ryan of Ryan Engineering representing Epic Development, responded to say this is the first development they have undertaken in Prior lake, but they have worked in surrounding metro areas. Most developments have been resi- dential ranging from two to 50 lots and they generally work with local builders. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE RESOLUTION 06.137 APPROVING THE PRELIMINARY PLAT OF "MAPLE PLACE" SUBJECT TO THE CONDITIONS OUTLINED HEREIN. VOTE: Ayes by Haugen, Dombush, Erickson, leMair and Millar. The motion carried. RECESS Mayor Haugen called a recess at 7:57 p.m. RECONVENE The meeting reconvened at 8:07 p.m. Consider Approval of a Resolution Identifying the Need for Livable Communities Demonstration Account Fund. ing and Authorizing an Application for Grant Funds. Economic Development Director Snook explained the guidelines and timelines for the application process and noted this is the second consecutive year that the City has applied for Livable Communities Development Grant funds. Noted that approximately one in three applications are funded, and that often a project application is submitted several times. Comments: Erickson: Asked how the transit center being proposed on CR18 and Hwy 169 would be affected. Snook: Responded that this would serve the Jeffers project specifically rather than being a regional project. Erickson: Asked about the purpose of the area. Snook: Responded that the application is specifically for the parking structure and refers to why it is necessary and that it could not be built without this funding resource. Erickson: Asked if there would be an extension of bus service and who would park in the Park-and-Ride. Boyles: Noted that the laker Link serves several areas and, over time, we want to link the residential and commercial areas for the convenience of local residents; and park-and-ride structures could serve the central business district or several people who are going the same place to work. This proposal would be more of a local emphasis than the Scott County Regional Park-and-Ride lot. Snook: Noted this location could serve the east/west corridor of people going along CR 42 to Savage and Burnsville, whereas the regional park-and-ride would serve people going up to Minneapolis. LeMair: Will support. Dornbush: Commented that if this grant funding is not approved, developers would still provide parking, it just might be spread out more. Millar: Asked about the kind of commercial development expected at this location. Snook: Mixed use retail and commercial that serves the local area. 7 City Council Meeting Minutes August 7, 2006 Draft Millar: Asked if any business has made a commitment. Snook: Responded that he did not know of commitments yet. Millar: Stated that downtown parking might be a stronger need. Boyles: Responded that Livable Community Act Funding is dedicated to life-cycle, life-style criteria that Jeffers Ponds fits and the downtown would likely not satisfy the criteria for the funding. Haugen: Will support. MOTION BY DORNBUSH, SECONDED BY LEMAIR TO APPROVE RESOLUTION 06-138 IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS. VOTE: Ayes by Haugen, Dornbush, Erickson, leMair and Millar. The motion carried. Consider Approval of a Resolution Approving an Amended Cooperative Agreement with Scott County for CR 82 Reconstruction. Public Works Director Albrecht explained a cost-sharing proposal and payment plan and commented that this project is scheduled to start in two weeks. Comments: Millar: Asked how the funding amount differs from the proposed funding in June. Albrecht: Replied it is at $4.2 million, which is a little less than anticipated in June. Millar: Asked who authorizes the bidding. Albrecht: Replied that it is Scott County since it is their project, and the City is a partner. Also noted that the Fremont intersection will be a three-quarter intersection with the only restriction being no left turn out of Fremont to west bound CR82. Dornbush: Asked how funding is obtained. Teschner: Replied it will be a levy as part of property tax which will be incorporated into the budget for next year and not part of the CIP. LeMair: Stated this is a long-awaited project and he will support it. Erickson: Expressed appreciation to Scott County for banking the funding and hopes future Councils will honor the commitment and fund it. Millar: Concurred. Haugen: Noted that this project is a three-way partnership with SMSC. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE RESOLUTION 06-139 APPROVING AN AMENDED COOPERATIVE AGREEMENT WITH SCOTT COUNTY FOR CR 82 RECONSTRUCTION. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Accepting Bids and Authorizing Execution of the City's Standardized Con. struction Contract for the 2006 Lift Station Reconstruction Project. Street and Utilities Supervisor Eldred commented that this is the fifth year of the continued rehabilitation of lift sta- tions. Noted that the Metropolitan Council will fund over $34,000 of the project in conjunction of the reconveyance of Lift Station 58. Comments: Erickson: Good report. LeMair: Noted this is clearly the lowest bid. Will support. Dornbush: Will support. Millar: Will support. 8 City Council Meeting Minutes August 7,2006 Draft Haugen: Will support. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.140 ACCEPTING THE BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2006 LIFT STATION RECONSTRUCTION PROJECT. VOTE: Ayes by Haugen, Dornbush, Erickson, leMair and Millar. The motion carried. NEW BUSINESS Consider Approval of a Resolution Supporting Elements of a Lease with Joel Kramer and Northwoods League, Directing the Preparation of a Lease Agreement for City Council Consideration, and Scheduling a Town Meeting to Facilitate Public Understanding and Input. City Manager Boyles commented on this unique opportunity for economic development. Gave background of events to this point that considers issues such as the impact on other parks, maintenance, parking, neighborhoods and financial details. A town meeting is proposed on August 21, 2006, to allow public information and input. Comments: Erickson: Likes getting lights for Ryan Fields. Expressed concerns about people in the neighborhood affected by traf- fic and asked if any residents are at risk to lose homes or any part of property due to this. Haugen: Responded that the neighborhood remains the same. He referred to a long history of baseball in Prior lake, commented on available parking and stated that the league wants to work with the neighborhood. Erickson: Asked about ticket cost to attend a game. Haugen: Replied he has attended League games in Rochester for $5 a game and in Mankato for $6. Erickson: Asked about non-baseball events and potential time frames. Haugen: Replied the regular season is 34 games and potentially six playoff games, which would leave ten non- baseball events which are undetermined at this time. Noted that the City has ordinances that would have to be com- plied with. Erickson: Asked if there would be limitations on street vendors. Haugen: Noted that all sales would be in the ball park environment and events occurring in Memorial Park would be outside of the baseball environment. Erickson: Commented that the City would have to consider how to enforce street vendors. Schmitt: Stated that existing ordinances already address the issue, so we would only have to look at increased en- forcement. LeMair: Stated this is an exciting opportunity. Noted his awareness of hurdles to be overcome, but believes an addi- tional 2,000 people here for an event would help local businesses. Asked if the school district would have to approve parking at school lots. Haugen: Replied that Superintendent Westerhaus was at preliminary meetings and stated that parking lots belong to the public, but tobacco and alcohol restrictions would have to be enforced. LeMair: Commented he would want parking at schools used before parking in the neighborhood and suggested promo- tion of park-and-ride lots. Asked about the timeframe when baseball games would be over. Boyles: Replied that park closure times vary at different parks. Haugen: Replied that typically games begin at 6 or 7 p.m. and would be finished by 9:30 p.m. Dornbush: Stated that it is a great project from an economic development standpoint and would accomplish recom- mendations of the PAR task force as well as being a win-win for baseball in Prior lake. Expressed concern about local residents and wants to have resident input. Stated that her parking concerns were alleviated when considering school parking lots and she believes handicapped parking should be increased at the park itself. Millar: Stated this would be wonderful for the community and a terrific family event. Expressed concern about the ef- fect on the neighborhood and asked if it would be possible to prohibit on-street parking in the neighborhoods and divert all parking to the lots with a shuttle system. 9 City Council Meeting Minutes August 7, 2006 Draft Haugen: Replied that is the kind of thing we should work on with the neighborhood to develop a plan, and there would be a neighborhood meeting. Millar: Asked that the town hall meeting on August 21 be an interactive setting. Also asked if there is potential for park- ing fees. Boyles: Responded that it tends to displace people who are looking for a free parking space from the lots to the street. Erickson: Noted it might establish some free enterprise where people in the neighborhood want to sell parking on their lot. Haugen: Informed the Council of the background of Joel Kramer, the franchisee, and commented on the competition for the location of the team. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE RESOLUTION 06.141 SUPPORTING ELEMENTS OF A lEASE WITH JOEL KRAMER AND NORTHWOODS lEAGUE, DIRECTING THE PREPARATION OF A lEASE AGREEMENT FOR CITY COUNCIL CONSIDERATION, AND SCHEDULING A TOWN MEETING TO FACILITATE PUBLIC UNDERSTANDING AND INPUT. VOTE: Ayes by Haugen, Dornbush, Erickson, leMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Execute the City's Standardized Professional Services Agreement with Bolton and Menk, Inc. for the Water Treatment Plant. Public Worlks Director Albrecht explained the process for determining needs and soliciting bids. Noted that the Water Treatment Plant Committee recommended Bolton and Menk not only because of its low bid, but also because of its ex- perience with water treatment plant and satisfaction with the staff that would be assigned to the project. Comments: Millar: seems as though due diligence has been exercised. Dornbush: Served on the Water Treatment Plant committee and is satisfied that this firm is rich in experience and that concerns of residents in the area of the plant will be taken into account. Commented that the citizens on the committee have done a great job representing the community. LeMair: Stated that the interview committee was in complete agreement that this is the firm to serve as consultant. Satisfied with their ability to take this project on and complete it successfully. Erickson: Questioned if it will take more hours than are budgeted. Albrecht: Replied that Bonestroo or Bolton and Menk do most of the water treatment plants in the metro area and have good knowledge of required staff time; and also, our price will be a "not-to-exceed" amount so if additional hours are needed, the liability will be on them. Erickson: Asked if "green roof concept used at SMSC could be used here. Albrecht: Replied that the committee and consultant will identify all of the options within our budget parameters. Haugen: Noted the committee was in agreement on its recommendation and will support it. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.142 AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED PROFESSIONAL SERVICES AGREEMENT WITH BOLTON AND MENK, INC. FOR THE WATER TREATMENT PLANT. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. OTHER Millar: Commented on the successful Lakefront Days and noted that many people commented on how beautiful and well maintained the parks are. Thanked staff that gave up countless hours to work at lakefront Days. Dornbush: Agreed. LeMair: Complimented the parks department, city staff and the Chamber of Commerce. Millar: Congratulated leMair on receiving the laker Hall of Fame award. 10 City Council Meeting Minutes August 7,2006 Draft Erickson: Commented it was an excellent Lakefront Days program. Haugen: Stated that city staff and the Chamber of Commerce put on an outstanding event. Reminded viewers of ref- erendum question on September 12 regarding fire safety and service. EXECUTIVE SESSION The City Council met in executive session beginning at 9:48 p.m. RECONVENE The meeting reconvened at 10:12 p.m. Mayor Haugen reported that during the executive session, the Council dis- cussed the 2005 special assessment appeals. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by Millar and seconded by Dornbush. With all in favor, the meeting adjourned at 10:13 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Assistant 11