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Home My WebLink About5G - 2006 Lift Station Reconstruction 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: AUGUST 21,2006 5G CRAIG ELDRED, STREETS AND UTILITIES SUPERVISOR CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING STAFF TO PURCHASE STANDARDIZED EQUIPMENT FOR THE 2006 LIFT STATION RECONSTRUCTION PROJECT AGENDA ITEM: DISCUSSION: Introduction The purpose of this agenda item is to authorize staff to purchase the necessary standardized equipment for the 2006 Lift Station Reconstruction Project. Historv A city-wide audit on the current condition of the sanitary lift stations for Prior Lake was conducted in 2002 by City staff. With the information gathered, City staff, along with City Council, determined it is in the best interests of the public health and welfare to standardize all equipment related to the improvements of the City's sanitary sewer lift station infrastructure. Time is usually of the essence when a malfunction occurs. Current Circumstances To date, City Council has approved improvements to 20 of the pre-1990 lift stations; which at that time totaled 28 stations. Currently, City staff maintains 38 lift stations and will add two more this fall with the turn back of Lift Station 58 with the Met Council interceptor and the lift station at the Enclave at Cleary Lake development. The City Council previously adopted a Standardized Comprehensive Management and Rehabilitation Plan for the purchase and inventory of standardized equipment. With each lift station reconstruction and new installation, the benefits of standardized equipment for training, maintenance, repair and installation have greatly increased the efficiency and reliability of the sanitary sewer system. On August 7,2006, the City Council authorized execution of the City's standardized construction contract with Electric Pump to complete the work on the lift stations, including pump installation, temporary pumping and excavation work. The total for that contract was $74,440. In addition, the purchase of lift station controllers was approved in the amount of $23,206.35. The City is acting as general contractor and supplying the components for such upgrades. Total costs for the City are estimated at $250,000 to be paid through the Sewer and Water Utility Fund. The estimated cost for L-58 is $178,000, with construction costs being paid by the Met Council. R:\Agenda Reports\Aug 21 2006\lift station reconstruction agenda. DOC www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 Conclusion This year's project includes improvements to Forsythe, Butternut and Deerfield lift stations, and L-58 lift station as it relates to the Met Council turn back of the interceptor in Prior Lake. Items associated under the standard equipment relate to the following: Electrical Pumps Structure improvements Installation of listed components Control cabinets ISSUES: Approval of these purchases is necessary to meet the project completion timeline of October 31 and will continue the renewal of the City's pre-1990 lift station equipment. FINANCIAL IMPACT: Listed below are the associated costs for the City of Prior Lake lift stations and L-58, which will be paid by the Met Council. Forsythe Butternut L-58 Electrical $25,600.00 $24,800.00 $10,800.00 Pumps $ 4,800.00 $16,500.00 $24,300.00 I Restoration $12,000.00 $ 3,000.00 $ 5,000.00 I Structure $ 1,692.00 $ 3,764.00 $ 9,348.96 I I Installation $ 5,000.00 $ 2,500.00 $ 6,500.00 I I Total $49.092.00 $50.564.00 $55.948.96 I The project also includes $10,000.00 for standardized equipment at the Deerfield lift station. Total cost figures for standard equipment is $165,604.96. The overall cost for the total project per lift station based on this agenda report and the contract costs approved by the Council on August 7,2006, will be well below the engineer's estimate for each lift station. The funding for the Forsythe, Butternut and Deerfield Lift Stations is available in the Utility Fund. Funding for the L-58 station will be provided by the Met Council. ALTERNATIVES: 1. Approve a resolution allowing staff to purchase the standard equipment associated with completion of the 2006 lift station reconstruction project at a cost of $165,604.96. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item to a certain date in the future. RECOMMENDED MOTION: Reviewed by: / ~r;~~";~i;~~:ft :uoo ~""'t'"ct;O" "OOd,DOC Alternative 1 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 06-xx A RESOLUTION AUTHORIZING STAFF TO PURCHASE STANDARDIZED EQUIPMENT FOR THE 2006 LIFT STATION RECONSTRUCTION PROJECT Motion By: Second By: WHEREAS, City staff has identified the following lift stations for rehabilitation: 1. Forsythe 2. Butternut 3. Deerfield; and WHEREAS, The Capital Improvement Program for 2006-2010 has identified the rehabilitation projects as a priority for the City and allocated funding therefore; and WHEREAS, The City previously adopted a Standardized Comprehensive Management and Rehabilitation Plan for the purchase of standardized equipment; and WHEREAS, The Interceptor Turn-Back Agreement with the Met Council included the turn-back of lift station L-58; and WHEREAS, The Met Council has provided the funding for design and reconstruction of lift station 58 as part of the City's Lift Station Reconstruction Project; and WHEREAS, The City has entered into a construction contract for the work to be performed on these lift stations; and WHEREAS, On August 7,2006, the City Council authorized staff to purchase lift station controllers as part of the renovations; and WHEREAS, The total amount necessary for the purchase of standardized equipment for all four lift stations is $165,604.96; and WHEREAS, This amount is to cover costs for electrical, pumps, control cabinets, structure improvements, installation and site restoration; NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: R:lAgenda ReportslAug 21 2006\lift station reconstruction resolution. DOC www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 1. The recitals set forth above are incorporated herein. 2. The City Council authorizes city staff to purchase the necessary standard equipment at a cost of $165,604.96 for the purpose of the 2006 Lift Station Reconstruction Project. 3. The funding for this project shall come from the Sewer and Water Utility Fund. 4. All cost paid by the Metropolitan Council for L-58 will be placed in the Sewer and Water Utility Fund. PASSED AND ADOPTED THIS 21sT DAY OF AUGUST 2006. YES NO I Haugen Dornbush Erickson LeMair Millar Haugen Dornbush Erickson LeMair Millar Frank Boyles, City Manager R:\Agenda Reports\Aug 21 2006\lift station reconstruction resolution. DOC