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Home My WebLink About10B - 2007-2011 CIP Resolution MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT August 21, 2006 ~ 10B !~Il, Frank Boyles, City Managert T . CONSIDER APPROVAL OF A RESOLUTION AMENDING THE CITY'S 2007- 2011 CAPITAL IMPROVEMENT PROGRAM WITH RESPECT TO HERITAGE FARMSTEAD, PAR TASK FORCE REPORT AND WELCOME AVENUE. Introduction The purpose of this agenda item is to request City Council adoption of a resolution which would incorporate a portion of the Heritage Farmstead, PAR Task Force and Welcome Avenue projects in the 2007-2011 CIP. Historv Earlier this year, the City Council conducted a public hearing on the 2007-2011 Capital Improvement Program. Following the hearing, the Council decided to adopt the Capital Improvement Program even though the Heritage Farmstead project and the PAR Task Force recommendations were not included. The staff was directed to prepare recommendations about how both projects could be incorporated into the CIP for Council consideration. Current Circumstances The staff has had the opportunity to discuss both the Heritage Farmstead master plan and the PAR report recommendations. The cost associated with the completion of both projects is beyond the City's capacity on a one-year basis. In the case of the PAR recommendations, other parties, including Savage and the school district, may playa role. Rather than wait to perfect a long-range plan which would require considerable time and delay, the staff has approached both projects incrementally. We have focused upon what the City can accomplish the first year (2007) to begin to implement each set of recommendations. Then, when the 2008-2012 CIP is prepared, additional projects would be included to proceed with the implementation. Below are our recommended amendments to the 2007-2011 Capital Improvement Program in three areas together with the rationale for each. Attached to this report are amended pages to the CIP which reflect our recommendations. Heritage Farmstead Based upon the master plan for this project, the total cost of all improvements is between $900,000 and $1,300,000. Since the Heritage Farmstead project is not directly related to the growth of the City, we are not able to utilize capital park funds. Therefore, other funding sources will be www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 needed to make this project a reality. In 2007, two important steps could be taken to initiate this project. The first would be to demolish the farmhouse to create the "ruins" which the architect has proposed. It is important that this work be undertaken first for a number of reasons. The unoccupied house in its present condition is an attractive nuisance and a potential fire hazard. On the positive side, the farm house ruins are one of the two centerpieces of the project. The second project that should be accomplished at Heritage Farmstead in 2007 is the erection of the barn. This work would be limited to building the foundation, grading the foundation area and placing the barn on the site (the barn may be re-roofed at this point as well.) At this stage, we would not be completing water, sewer, electricity or gas to the building. These would wait for a subsequent phase as they are more expensive. Between the two above projects, we estimate that $85,000 will be required. We have secured commitments for donations in this total amount to complete these projects in 2007. In addition we would begin the tree restoration project by beginning to remove buckthorn from the site. The actions outlined above would set the stage for a Phase II in the Heritage Farmstead development in the 2008-2012 CIP. PAR Task Force The PAR Task Force identified 17 priorities for Prior Lake, Savage and the school district to focus upon in order to meet ten-year needs. Many of the projects will require joint efforts by these entities. It would be premature to focus on such projects at this point. However, the number one priority of the PAR Task Force was to improve existing facilities to expand their capacity. In 2007, we are recommending projects in this category both at Memorial Park and Ryan Park. The Memorial Park improvements would include the removal of the existing bleachers and replacement with new ones, added seating would be provided down the third baseline, a deck would be installed along the first base line and upgrades would be needed to both the concession and restroom facilities. The improvements to Ryan Park would include lighting of the four baseball fields. One of the fields would also receive the old bleachers from Memorial Park, new dugouts and a scoreboard. The total cost for all of the above improvements is $1,150,000. The Memorial Park improvements are expected to cost $600,000. Since these improvements are accomplished in part for the Northwoods League team, the owner would be responsible for $450,000 and the City for $150,000. In the case of the Ryan Park improvements, the total price is estimated at $550,000. PLAY would pay $250,000 over five years. The City would be responsible for the remaining $300,000. ISSUES: FINANCIAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: The City's total costs of $450,000 will be paid from a generous contribution made by the Shakopee Mdewakanton Sioux Community as confirmed in the attached letter from Tribal Chairman Stanley Crooks. Welcome Avenue As the Council is aware, the Welcome Avenue project was recommended by the staff for CIP inclusion in 2010. Since the adoption of the CIP, we have undertaken the second phase of our Wellhead Protection Program. The program identifies high hazard pollution sources which could contaminate City wells. As the Council is aware, Wells No. 8 and 9 are just being completed near the maintenance center. Because the Welcome Avenue Industrial Park area is still on septic systems and Jordan wells, this area is considered a hazard to our water system until it is served by municipal sewer and water. We believe that there are property owners in this area who would be amenable to such a project if it were properly financed. Accordingly, the staff recommends that the project be moved from 2010 to 2008. The financing for the project is largely special assessments. The first step toward implementing the project would be the preparation of a feasibility report so better estimates are available. If the project is moved to 2008, the staff would work with property owners to prepare a petition to complete the feasibility project. There are a number of issues associated with this agenda item. The Council should determine if they are comfortable with the incremental-2007 -focused proposal we have made. Insofar as the Heritage Farmstead proposal is concerned, the master plan has not yet been formally approved by the Council. It is staff's belief that this can be accomplished later and would not impact the strategy we have proposed. Finally, the Northwoods League proposal is not yet fully consummated. The League could decide not to approve the proposed franchise. This would affect both improvements contemplated at Memorial and Ryan Parks. The financial impacts to the City are none since donations will be used to pay our portion of the expenses. In the case of Welcome Avenue, costs are dependent upon the scope of the improvement project and to what extent the project is assessed. 1. Adopt the attached resolution approving the three amendments outlined above. 2. Amend the resolution to include some, but not all, of the projects. 3. Take no action. Alternative #1. The Capital Improvement Program is a planning document. It is, therefore, not unusual for projects to be amended based upon funding commitments. Contemplated projects would not be undertaken until funding commitments have been confirmed. 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 06-xx Motion By: Second By: WHEREAS, The City Council has adopted the 2007-2011 Capital Improvement Program before the Heritage Farmstead project and Parks, Athletics and Recreation Task Force Report were completed; and WHEREAS, The City Council directed that the staff return with recommendations which would commence with the implementation of Heritage Farmstead and the PAR Task Force Report; and WHEREAS, The staff, for financial reasons and to expedite the initiation of both projects, has recommended an incremental approach focusing upon the year 2007; and WHEREAS, Amended pages to the 2007-2011 Capital Improvement Program have been prepared and are attached as Exhibit A to the resolution to specifically enumerate the projects and their respective funding sources. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. the following projects are added to the 2007 year of the 2007-2011 Capital Improvement Program: a. heritage farmstead - farm house ruins barn and foundation buckthorn removal total cost: $85,000 funding source: donations b. PAR Task Force upgrades to Veteran's Field (bleachers, deck, upgraded concession/restroom facilities) upgraded Ryan Park (light four baseball fields, bleachers, dugouts and scoreboards for one field) - total cost: $1, 150,000 funding source: c. the following modifications to existing projects: Welcome Avenue from 2010 to 2008. 3. The staff is directed to effectuate these changes in the document immediately with project implementation to occur after funding sources are confirmed. PASSED AND ADOPTED THIS 21st DAY OF AUGUST, 2006. YES NO Haugen Dornbush Erickson leMair Millar Haugen Dornbush Erickson leMair Millar Frank Boyles, City Manager W'IYW. ptyofpriorlake. com Phone 952.447.4230 / Fax 952.447.4245 2007 CAPITAL BUDGET and 2008 - 2011 CAPITAL IMPROVEMENTS I. Description and Location: Complete construction of farm house ruins. Complete basic foundation and installation of donated barn. Begin tree and prairie preservation efforts. II. Purpose: To initiate the implementation of the Heritage Farmstead Master Plan. Department: Project Title: Parks Heritage Farmstead Park Improvements Project Number: Project Useful Life: 20 Years III. Needs Assessment: H _Priority Ratin~: 1 IV. Cost/Benefit Impact Statement: Project Financin~: 2007 2008 2009 2010 2011 Property TaxffIF Pro.iect Levy Special Assessments Federal State County City MSA Funds Capital Park Fund Fund Balance/(SpecifY) Street Oversize Fund Grant/Contributions 85,000 Other/(SpecifY) Total 85,0001 Pro,ject Expenditures: 2007 2008 2009 2010 2011 Construction (New) 85,000 Renovation/Repairs Land Acauisition Buildine:s and Plant Eauipment Vehicles Other Total 85,0001 Heritage Park 2007 CAPITAL BUDGET and 2008 - 2011 CAPITAL IMPROVEMENTS I. Description and Location: Add bleachers and deck and enlarge concession stand/restrooms at Veteran's Field in Memorial Park. Add lights to Fitzgerald Fields in Ryan Pc Park. Relocate old Veteran's Field Bleachers to Ryan and install new dugouts and scoreboard. Department: Project Title: Parks PAR Task Force Recommend. Park Improvements Project Number: Project Useful Life: 20 Years III. Needs Assessment: H _Priority Ratin~: 1 II. Purpose: IV. Cost/Benefit Impact Statement: The PAR Task Force identified 17 priorities for addressing needs over the next 10 years. The first priority is to make capacity enhancing improvements to existing facilities. Pro,iect Financine;: 2007 2008 2009 2010 2011 Property TaxffIF Project Levy Special Assessments Federal State County Citv MSA Funds Capital Park Fund Fund Balance/(SpecUj!) Street Oversize Fund Grant/Contributions 1,150,000 Other/(SpecUj!J Total 11,150,0001 Project Expenditures: 2007 2008 2009 2010 2011 Construction (New) 1,150,000 Renovation/Repairs Land Acquisition Buildine;s and Plant Equipment Vehicles Other Total 11,150,0001 PAR 2007 CAPITAL BUDGET and 2008 - 2011 CAPITAL IMPROVEMENTS I. Description and Location: Extension of sanitary sewer and watermain to Industrial Circle, including street improvements. Department: Project Title: Public Works Welcome Avenuellndustrial Circle Street & Utility Improvements Project Number: Pro.iect Useful Life: 20 Years III. Needs Assessment: H _Priority Ratin2: 1 II. Purpose: IV. Cost/Benefit Impact Statement: To construct Industrial Cir to a 7 ton standard and provide Improved streets will reduce maintenance for the streets utilities to adjacent property owners. and for vehicles. Note: 100% assessed as a first-time improvement. Project Financin~: 2007 2008 2009 2010 2011 Property TaxffIF Project Levy Special Assessments 2,000,000 Federal State County City MSA Funds Capital Park Fund Fund Balance/(Specljjl) Street Oversize Fund 200,000 Grant/Contributions Other/(Water Quality) 80,000 Total 1 2,280,0001 Pro,ject Expenditures: 2007 I 2008 2009 2010 2011 I Construction (New) 2,280,000 Renovation/Repairs Land Acquisition Buildin2s and Plant Equipment Vehicies Other Total 1 2,280,0001 Industrial Park T 115 T 114 Prior Lake S~ Drinking Water Supply T115N Manaoement Area T 114 N '/!:!) (DWSMA) MN-00364 10 year Time of Travel Public Water Supply Well o Primary Emergency Response Area ~ Wellhead Protection Area (WHPA) ~ DWSMA I ,I DWSMA Vulnerability Boundary H = High Vulnerability L = Low Vulnerability 0.3 o [ 0.3 Miles \ r I- I \ N + ',; i -( I ~-, MDH I' . , i 1_ _~ _ '\. \~ : ;. -: S1NP :.un.w_ ~__, Approved November 28, 2005