HomeMy WebLinkAbout10A - Res. Amend. 2007-2001 CAP
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
September 18, 2006 ~
~~:nk Boyles, City Managr;!;;;J
CONSIDER APPROVAL OF A RESOLUTION AMENDING THE CITY'S 2007-
2011 CAPITAL IMPROVEMENT PROGRAM WITH RESPECT TO HERITAGE
FARMSTEAD, PAR TASK FORCE REPORT AND WELCOME AVENUE.
Introduction
The purpose of this agenda item is to request City Council adoption of a
resolution which would incorporate a portion of the Heritage Farmstead, PAR
Task Force and Welcome Avenue projects in the 2007-2011 CIP.
Historv
Earlier this year, the City Council conducted a public hearing on the 2007-2011
Capital Improvement Program. Following the hearing, the Council decided to
adopt the Capital Improvement Program even though the Heritage Farmstead
project and the PAR Task Force recommendations were not included. The
staff was directed to prepare recommendations about how both projects could
be incorporated into the CIP for Council consideration.
Current Circumstances
The staff has had the opportunity to discuss both the Heritage Farmstead
master plan and the PAR report recommendations. The cost associated with
the completion of both projects is beyond the City's capacity on a one-year
basis. In the case of the PAR recommendations, other parties, including
Savage and the school district, may playa role.
Rather than wait to perfect a long-range plan which would require considerable
time and delay, the staff has approached both projects incrementally. We
have focused upon what the City can accomplish the first year (2007) to begin
to implement each set of recommendations. Then, when the 2008-2012 CIP is
prepared, additional projects would be included in order to proceed with the
implementation.
Also included in these recommendations is funding for the extension of sewer
and water to the area around the Welcome Avenue Industrial Park.
Below are our recommended amendments to the 2007-2011 Capital
Improvement Program in three areas together with the rationale for each.
Attached to this report are amended pages to the CIP which reflect our
recommendations.
Heritage Farmstead
Based upon the master plan for this project, the total cost of all
improvements is between $900,000 and $1,300,000. Since the Heritage
Farmstead project is not directly related to the growth of the City, we are not
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able to utilize capital park funds. Therefore, other funding sources will be
needed to make this project a reality.
In 2007, two important steps could be taken to initiate this project. The first
would be to demolish the farmhouse to create the "ruins" which the architect
has proposed. It is important that this work be undertaken first for a number
of reasons. The unoccupied house in its present condition is an attractive
nuisance and a potential fire hazard. The City has taken precautions to
prevent intruders; however, this is just an interim remedy. On the positive
side, the farm house ruins are one of the two centerpieces of the proposed
project.
The second project that should be accomplished at Heritage Farmstead in
2007 is the erection of the barn. This work would be limited to building the
foundation, grading the foundation area and placing the barn on the site
(the barn may be re-roofed at this point as well.) At this stage, we would
not be completing water, sewer, electricity or gas to the building. These
would wait for a subsequent phase as they are more expensive.
Between the two above projects, we estimate that $85,000 will be required.
We have secured commitments for donations in this total amount to
complete these projects in 2007. In addition we would begin the tree
restoration project by beginning to remove buckthorn from the site.
The actions outlined above would set the stage for a Phase II in the
Heritage Farmstead development in the 2008-2012 CIP.
PAR Task Force
The PAR Task Force identified 17 priorities for Prior Lake, Savage and the
school district to focus upon in order to meet ten-year needs. Many of the
projects will require joint efforts by these entities. It would be premature to
focus on such projects at this point.
However, the number one priority of the PAR Task Force was to improve
existing facilities to expand their capacity. In 2007, we are recommending
projects in this category both at Memorial Park and Ryan Park.
The Memorial Park improvements would include the removal of the existing
bleachers and replacement with new ones, added seating would be
provided down the third baseline, a deck would be installed along the first
base line and upgrades would be needed to both the concession and
restroom facilities.
The improvements to Ryan Park would include lighting of the four baseball
fields. One of the fields would also receive the old bleachers from Memorial
Park, new dugouts and a scoreboard.
The total cost for all of the above improvements is $1,150,000. The
Memorial Park improvements are expected to cost $600,000. If these
improvements are accomplished in part for the Northwoods League team,
the owner would be responsible for $450,000 and the City for $150,000.
ISSUES:
FINANCIAL
IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
In the case of the Ryan Park improvements, the total price is estimated at
$550,000. PLAY would pay $250,000 over five years. The City would be
responsible for the remaining $300,000.
The City's total costs of $450,000 will be paid from a generous contribution
made by the Shakopee Mdewakanton Sioux Community as confirmed in the
attached letter from Tribal Chairman Stanley Crooks.
Welcome Avenue
As the Council is aware, the Welcome Avenue project was recommended
by the staff for CIP inclusion in 2010. Since the adoption of the CIP, we
have undertaken the second phase of our Wellhead Protection Program.
The program identifies high hazard pollution sources which could
contaminate City wells. As the Council is aware, Wells NO.8 and 9 are just
being completed near the maintenance center. Because the Welcome
Avenue Industrial Park area is still on septic systems and Jordan wells, this
area is considered a hazard to our water system until it is served by
municipal sewer and water. We believe that there are property owners in
this area who would be amenable to such a project if it were properly
financed.
Accordingly, the staff recommends that the project be moved from 2010 to
2008. The financing for the project is largely special assessments. The
first step toward implementing the project would be the preparation of a
feasibility report so better estimates are available. If the project is moved to
2008, the staff would work with property owners to prepare a petition to
complete the feasibility project.
There are a number of issues associated with this agenda item. The Council
should determine if they are comfortable with approaching the Heritage
Farmstead and PAR Task Force recommendations incrementally beginning in
2007. Next year when the 2008-2012 CIP is prepared, it would be reasonable
to assume that additional projects implementing Heritage Farmstead and the
PAR Task Force recommendations would be included for Council discussion.
The financial impacts for the Heritage Farmstead project and improvements at
Memorial and Ryan Parks are none since donations will be used to pay our
portion of the expenses. In the case of Welcome Avenue, costs are
dependent upon the scope of the improvement project and to what extent the
project is assessed.
1. Adopt the attached resolution approving the three amendments outlined
above.
2. Amend the resolution to include some, but not all, of the projects.
3. Take no action.
Alternative #1. The Capital Improvement Program is a planning document. It
is, therefore, not unusual for projects to be amended based upon funding
commitments. Contemplated projects would not be undertaken until funding
commitments have been confirmed.
2007 CAPITAL BUDGET
and 2008 - 2011 CAPITAL IMPROVEMENTS
..
010 Description and Location:
Complete construction of farm house ruins. Complete
basic foundation and installation of donated barn.
Begin tree and prairie preservation efforts.
Department:
Project Title:
Parks
Heritage Farmstead
Park Improvements
Project Number:
Project Useful Life: 20 Years
III. Needs Assessment: H
Priority Rating: 1
IV. CostlBenefit Impact Statement:
II. Purpose:
To initiate the implementation of the Heritage Farmstead
Master Plan.
Project Financing: 2007 2008 2009 2010 2011
Property TaxtrIF
Pro.ieet Levy
Special Assessments
Federal
State
-- n
County
~._-
City MSA Funds
Capital Park Fund
Fund Balanee/(SpecifY)
-- -.--
Street Oversize Fund
Grant/Contributions 85,000
Other/(SpecifY) I
- 85,0001
Total
rroject Expenditures: 2007 2008 2009 2010 2011
Construction (New) 85,000
Renovation/Repairs
Land Acquisition
Buildings and Plant
Equipment
Vehicles
Other
Total 85,000
Heritage Park
2007 CAPITAL BUDGET
and 2008 - 2011 CAPITAL IMPROVEMENTS
I. Description and Location:
Add bleachers and deck and enlarge concession
stand/restrooms at Veteran's Field in Memorial
Park. Add lights to Fitzgerald Fields in Ryan Pc Park.
Relocate old Veteran's Field Bleachers to Ryan and
install new dugouts and scoreboard.
Department:
Project Title:
Parks
PAR Task Force Recommend.
Park Improvements
Project Number:
Project Useful Life: 20 Years
III. Needs Assessment: H
Priority Rating: 1
II. Purpose: IV. CostlBenefit Impact Statement:
The PAR Task Force identified 17 priorities for addressing
needs over the next 10 years. The first priority is to make
capacity enhancing improvements to existing facilities.
Pro.ject Financing: 2007 2008 2009 2010 2011
Property Tax/fIF
Pro.iect Levy
Special Assessments
Federal
State
County
City MSA Funds
Capital Park Fund
Fund Balance/(SpecifY)
Street Oversize Fund
Grant/Contributions 1,150,000
Other/(SpecifY)
Total 1,150,000
Pro\ject EXi;>enditures: 2007 2008 2009 2010 2011
Construetion (New) 1,150,000
Renovation/Repairs
Land Aequisition
Buildings and Plant
Equipment
Vehicles
Other
Total 11,150,0001
PAR
2007 CAPITAL BUDGET
and 2008 - 2011 CAPITAL IMPROVEMENTS
r
I. Description and Location:
Extension of sanitary sewer and watermain to Industrial
Circle, including street improvements.
Department:
Project Title:
Public Works
Welcome Avenue/Industrial Circle
Street & Utility Improvements
Project Number:
Project Useful Life: 20 Years
III. Needs Assessment: H
Priority Rating: 1
II. Purpose: IV. CostlBenefit Impact Statement:
To construct Industrial Cir to a 7 ton standard and provide Improved streets will reduce maintenance for the streets
utilities to adjacent property owners. and for vehicles. Note: 100% assessed as a first-time
improvement.
Project Financing: 2007 2008 2009 2010 2011
Property Tax/TIF
Pro.iect Levy
Special Assessments 2,000,000
Federal
State
County
City MSA Funds
Capital Park Fund
Fund Balance/(Speclfjl)
Street Oversize Fund 200,000
Grant/Contributions
Other/(Water Quality) 80,000
Total I 2,280,0001
Project Expenditures: 2007 2008 2009 2010 2011
Construction (New) 2,280,000
Renovation/Repairs
Land Aequisition
Buildings and Plant
Equipment
-.-..-
Vehicles
Other
Total I 2,280,0001
Industrial Park
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
Motion By:
Second By:
WHEREAS, The City Council has adopted the 2007-2011 Capital Improvement Program before the
Heritage Farmstead project and Parks, Athletics and Recreation Task Force Report
were completed; and
WHEREAS, The City Council directed that the staff return with recommendations which would
commence with the implementation of Heritage Farmstead and the PAR Task Force
Report; and
WHEREAS, The staff, for financial reasons and to expedite the initiation of both projects, has
recommended an incremental approach focusing upon the year 2007; and
WHEREAS, Amended pages to the 2007-2011 Capital Improvement Program have been prepared
and are attached as Exhibit A to the resolution to specifically enumerate the projects
and their respective funding sources.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. the following projects are added to the 2007 year of the 2007-2011 Capital Improvement Program:
a. Heritage Farmstead
- farm house ruins
barn and foundation
buckthorn removal
total cost: $85,000
funding source: donations
b. PAR Task Force
upgrades to Veteran's Field (bleachers, deck, upgraded concession/restroom facilities)
upgraded Ryan Park (light four baseball fields, bleachers, dugouts and scoreboards for one field)
total cost: $1,150,000
- funding source:
c. The following modifications to existing projects:
Welcome Avenue from 2010 to 2008.
3. The staff is directed to effectuate these changes in the document immediately with project
implementation to occur after funding sources are confirmed.
PASSED AND ADOPTED THIS 18th DAY OF SEPTEMBER, 2006.
YES
NO
I Haugen
I Dornbush
I Erickson
I leMair
I Millar
Haugen
Dornbush
Erickson
leMair
Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.4474230 / Fax 952.4474245