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HomeMy WebLinkAboutAgenda & Minutes 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING AGENDA October 2, 2006 6:00 p.m. Fire Station No.1 Council Work Session None 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL OF AGENDA 4. CONSIDER APPROVAL OF SEPTEMBER 18, 2006, MEETING MINUTES 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the City Council Agenda as a separate category. A. Consider Approval Of Invoices To Be Paid. B. Consider Approval of a Resolution Accepting Bids and Authorizing the Execution of the City's Standard Construction Contract for Jeffers Pond Park Parking Lot as Identified in the Parks Portion of the 2006-2010 Capital Improvement Program. C. Consider Approval of a Resolution Approving the Final PUD Plan for Jeffers Pond 3rd Addition. D. Consider Approval of a Resolution Approving the Final Plat and Development Contract for Jeffers Pond 3rd Addition. 6. ITEMS REMOVED FROM CONSENT AGENDA 7 . PRESENTATIONS A. Presentation of Donation of $450,000 from the SMSC to the City of Prior Lake. B. Presentation of Concept Plans for the Development of the Property at the Northeast Quadrant of CSAH 42 and CSAH 18. C. 2006 Police Report. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 8. PUBLIC HEARINGS 9. OLD BUSINESS A. Consider Approval of a Resolution Rejecting the Bids and Authorizing Re-bidding of Well No. 10. B. Consider Approval of a Schedule of DVD Presentations for Customer Service Purposes. 10. NEW BUSINESS A. Consider Approval of an Ordinance Amending the Zoning Map to Designate Property as the Pike Lake Meadows PUD and a Resolution Approving a Preliminary Plat to be Known as Pike Lake Meadows. B. Consider Approval of Appointment of Two Council Members to a Sub-committee Pursuant to the Parks, Streets and Public Facility Naming Policy. C. Consider Approval of a Report Directing the Staff to Request PAC Implementation of a Process and Timeline for the Installation of Field Lighting for Ryan Park. D. Consider Approval of Section 6 of the Public Works Design Manual Hydrology Appendix. 11. OTHER BUSINESS/COUNCILMEMBER REPORTS A. Community Events. 13. ADJOURNMENT 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 City Council Meeting Minutes September 18, 2006 Draft REGULAR COUNCIL MEETING MINUTES CALL TO ORDER: Present were Mayor Haugen, Councilmembers Dornbush, Erickson, LeMair and Millar, City Manager Boyles, City Attorney Schmitt, Public Works Director/City Engineer Albrecht, Streets/Utilities Supervisor Eldred, Fi- nance Director Teschner, Planning Coordinator Moore, Communications Coordinator Peterson and Assistant to the City Manager Meyer. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Speakers receive a maximum of ten minutes; less if there are more than three speakers. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City govern- mental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. Boyles: Reviewed the concept of the Public Forum. Comments: No person stepped forward to speak. APPROVAL OF AGENDA: Erickson: Requested addition of agenda item 11 B, Twin Island development ordinance. Haugen: Requested addition of agenda item 11 C, Northwoods League proposal. Boyles: Requested addition of agenda 7C, Referendum Bond Sale, changing item 9A to 10B, addition of item 11 D Update on Police Station, and item 11 E an Executive Session regarding status of litigation of the special assessment appeals. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE THE AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. APPROVAL OF MEETING MINUTES: MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE THE SEPTEMBER 5, 2006, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE THE SEPTEMBER 13, 2006, MEETING MINUTES TO CANVAS THE REFERENDUM ELECTION RESULTS AS PRESENTED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Haugen: Thanked the community for its support of the Referendum to construct a satellite fire station and pur- chase an aerial platform fire truck. Pointed out that the margin of support was 2-to-1, which is significant when it comes to tax dollars. www.cityofpriorlake.com 1 Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes September 18, 2006 Draft CONSENT AGENDA: City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Reports. D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Report. F. REMOVED FROM CONSIDERATION- Consider Approval of a Resolution Approving the Final PUD Plan for Jeffers Pond 3rd Addition. G. REMOVED FROM CONSIDERATION- Consider Approval of a Resolution Approving the Final Plat and Development Contract for Jeffers Pond 3rd Addition. H. Consider Approval of Resolution 06-170 Authorizing the Advertisement for Bid for Replacement of County Road 21 Street Lights Part of the County Road 82 Reconstruction Project. I. Consider Approval of Resolution 06-171 Authorizing the Purchase of One Rear Boom Flail Mower Through the Minnesota State Cooperative Bid Program. J. Consider Approval of Temporary On-Sale Intoxicating Liquor License for the Church Of St. Michael. K. Consider Approval of Resolution 06-172 Ordering the Preparation of a Feasibility Report for Recon- struction of County Road 21 and the Reconstruction of County Road 12/Trunk Highway 13 Intersection. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE THE CONSENT AGENDA AS PRESENTED ABSENT ITEMS 5F AND 5G. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. PRESENTATION Report on the Status of County Road 21 and Jeffers Pass/Coachman Lane Intersection. Public Works Director Albrecht provided the background, issues and potential options for controlling traffic on County Road 21. Advised that it is not typical to have school sites along a major county corridor, and that the County originally recognized that traffic volume could be a potential problem. Reviewed intersection sig- nalization and control plan along the CSAH 21 corridor and noted that stacking is a concern when adding sig- nalization beyond the existing plan. Noted a more appropriate location for a second signalization between CSAH 82 and CSAH 42, would be Coachman Lane considering the safety issue proposed by the school. Ad- vised that the County will partner in this effort if the City Council is acceptable of this proposal and willing to share in one-half the costs. Believes it is feasible from the City's perspective if the School District can provide $75,000. Noted that the Police Department has monitored the situation and reports that the most serious problems are with larger events and not day-to-day operations. Advised that if the project moves forward, it could not take place until next year. Comments: Millar: Asked if the plan is to bus the kids across CR 21. Albrecht: Advised that it is in the school district's best interest to continue to bus kids across 21, and that in no circumstances would we put a plan in place that would encourage pedestrians to cross 21. Millar: Suggiested a neighborhood update on the project if it moves forward cautioning parents about the dan- gers of having kids cross CR 21. Dornbush: Appreciated that Councilmember LeMair brought it up. 2 City Council Meeting Minutes September 18, 2006 Draft LeMair: Complimented the County and City staff for moving quickly to come up with a solution. Erickson: Asked if the signal at Carriage Hills was being paid for by the County. Albrecht: Replied that the County looks at spacing along a corridor, rather than how municipal streets will develop. A corridor study had not been done at the time. Erickson: Asked if the County engineers or the consultant shouldn't have recognized that the sight lines would have been a problem. Albrecht: Could not comment for the County, but advised that corridors to tend to develop over time and often development happens different than the best laid plans. Erickson: Believes the signal is appropriate and that the City's proportionate share appears appropriate. Haugen: Commented that the Carriage Hills / Raspberry Ridge developments went in 10-12 years ago, and that the potential densities for Jeffers Pond changed when the DNR reclassified Jeffers Pond. Asked Chief O'Rourke to comment. O'Rourke: Advised that the morning school opened, there was police presence monitoring traffic. There were very few issues and it got better as the week progressed as people became more used to the pattern. Right now, the situation is amplified with the closing of CSAH 82 at CSAH 21. Most of the safety concerns are due to impatient drivers having to wait behind school buses or construction vehicles. The average wait seems to be about 1.5 minutes. One of the biggest issues is kids wanting to ride bikes to the school and the playground. Supports the County proposal. Boyles: Asked Albrecht about the process that will be followed to complete the project in 2007. Albrecht: Asked for Council direction to put together a cooperative agreement for construction in 2007. MOTION BY DORNBUSH, SECOND BY MILLAR TO DIRECT STAFF TO WORK WITH THE COUNTY TO PUT TOGETHER A COOPERATIVE AGREEMENT FOR SIGNALIZATION OF THE INTERSECTION OF CSAH21 AND COACHMAN LANE FOR CONSTRUCTION IN 2007 AND AUTHORIZING CITY PARTICIPATION IN THE AMOUNT OF $75,000. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Proclamation Affirming Prior Lake as an Activity-friendly Community. Mayor Haugen read a proclamation identifying the City of Prior Lake as an activity-friendly community and encouraged residents and families to exercise. Commissioner of Health Diane Mandernach presented the City with a pl,aque identifying Prior Lake as a Governor's Fit City. Commented that the discussion the Council just had is indicative of the effort the Governor seeks from cities across the state. Presentation Regarding the Financing of the Fire Safety and Service Referendum Bond Sale Northland Securities representative Steve Mattson informed the Council that $3,670,000 is proposed for the construction of Fire Station No.2 and the aerial platform fire truck. The total bond is $3.7 million. Discussed the City's AA3 rating and the difference of buying up to an AAA rating through an insurance policy. This prac- tice has been done in the past when the numbers warrant it. The cost of the policy is between $17,000 and $20,000 dollars. Also talked about the underwriting fee and other soft costs in selling the bonds. Further talked about the timing of the sale and the potential for selling bonds on the fifth Monday of October, which would require a special meeting of the City Council. It is a strategy to save the City money by bringing the market to us. The bond offering also would have an early call feature. Also talked about the cost to the tax- payer overall staying steady over the 25 year period rather than jumping around. Comments: 3 City Council Meeting Minutes September 18, 2006 Draft Millar: Asked the potential discount by buying up the credit rating. Mattson: Replied that bonds can be marketed at a lower rate and estimated a $60,000 benefit. Boyles: Asked at what point there is a determination that an insurance policy to buy up the rating is going to realize a savings and how having callable bonds affects interest rate. Mattson: Commented that staff monitor it daily and if it appears there will be no benefit, it will not be recom- mended. Haugen: Asked for an explanation of the City's AA2 bond rating and what benefits that provides the commu- nity. Mattson: Advised that the very highest rating is AAA but few cities have this type of rating. Explained the type of rating is similar to an individual's credit rating and it affects the rate investors are willing to pay. MOTION BY MILLAR, SECOND BY LEMAIR AUTHORIZING STAFF TO PROCEED TO PUT TOGETHER THE BOND SALE FOR CONSIDERATION AT A FUTURE SPECIAL MEETING. Motion by Haugen, Dornbush, Erickson, LeMair and Millar, the motion carried. PUBLIC HEARING: Public Hearilng to Consider Approval of a Resolution Approving The Vacation of The Existing Drainage and Utility Easement Located on Outlot G Jeffers Pond 1st Addition. Planning Coordinator Moore reviewed the agenda item in connection with the staff report. MOTION BY LEMAIR, SECONDED BY MILLAR TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The public hearing opened at 9:12 p.m. Comment: No person stepped forward to speak. MOTION BY MILLAR, SECONDED BY LEMAIR TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The public hearing closed at 9:13 p.m. Comments: Dornbush: Asked if there is a drainage pond there that will be moved. Moore: Advised that the drainage and utility easements will be realigned as part of the preliminary plat the Council will consider on October 2, 2006. MOTION BY LEMAIR, SECONDED BY ERICKSON TO APPROVE RESOLUTION 06-173 APPROVING THE VACATION OF THE EXISTING DRAINAGE AND UTILITY EASEMENT LOCATED ON OUTLOT G JEFFERS POND 1ST ADDITION. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Public Hearing to Consider Approval of the Issuance of an On-Sale Intoxicating and Sunday Liquor License ForJKL Captain Jack's LLC dba Captain Jack's. City Manager Boyles reviewed the agenda item in connection with the staff report. This application is neces- sary due to the transfer of ownership of the Captain Jack's restaurant. MOTION BY DORNBUSH, SECONDED BY LEMAIR TO OPEN THE PUBLIC HEARING. 4 City Council Meeting Minutes September 18, 2006 Draft VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The public hearing opened at 9:17 p.m. Comments: No person stepped forward to speak. MOTION BY MILLAR, SECONDED BY DORNBUSH TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The public hearing closed at 9:18 p.m. Comments: Erickson: Will support. LeMair: Will support. Dornbush: Glad the name will remain the same. Millar: Asked that the new owners be good neighbors to the surrounding neighborhood. Haugen: Commented that the new owners may have new management. Richard and Karen Sweet (new owner): Advised they are not sure if the existing management will stay, but they are aligning themselves with consultants that will help facilitate a good business and good atmosphere. Also recognize the need to be a good neighborhood. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE THE ISSUANCE OF AN ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSE FOR JKL CAPTAIN JACK'S LLC DBA CAPTAIN JACK'S. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. OLD BUSINESS: Consider Approval of a Resolution Awarding a Contract for Audio Video Equipment for the City Hall I Police Station. City Manager Boyles reviewed the agenda item in connection with the staff report, noting that the system will position us for the future and improve the capabilities of the existing system. Advised that the estimate was $170,000, and that both bids were less than the estimate. The low bid is around $130,000. Comments: Erickson: Asked if the system included network connections. Meyer: Advised that the network connection itself will be there, but not PCs or laptops. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE RESOLUTION 06-174 AWARDING A CONTRACT FOR AUDIO VIDEO EQUIPMENT FOR THE CITY HALUPOLlCE STATION. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. NEW BUSINESS Consider Approval of a Resolution Amending the City's 2007-2011 Capital Improvement Program with Respect to Heritage Farmstead, PAR Task Force Report and Welcome Avenue. City Manager Boyles reviewed the agenda item in connection with the staff report, noting that the Heritage Farmstead project would begin with a $85,000 allocation funded from donations for the farm house ruins, the barn foundation and buckthorn removal. The second amendment relates to the PAR Task Force recommen- dations and includes lighting and scoreboards for Ryan Park in the amount of $450,000 which has been do- nated by the SMSC. Lastly, the amendments advance the Welcome Avenue project from 2010 to 2008. 5 City Council Meeting Minutes September 18,2006 Draft Comments: Erickson: Supported the amendments. LeMair: Asked to add a discussion about a water park at Lakefront Park, which was part of the PAR Task Force recommendation. Dornbush: Thanked the SMSC for its donation and the partnership with PLAY. Haugen: Advised that the component related to Veteran's Field is not being included and will be discussed later in the Council meeting. Agreed that a discussion about a water park is necessary. Boyles: Advised that each year the Council reviews the Capital Improvement Program in May. Suggested that further and more detailed discussion could be part of a work session. LeMair: Commented that developing Ryan Fields is exciting because it originally included dugouts and grand- stand seating. Believes further discussion and planning is appropriate. Albrecht: Advised that staff feels the lights portion can move forward and the funding is available, but that staff should put together a master plan for the development of the park overall for Council discussion, includ- ing seating, the Radanke property, parking, etc. Haugen: Commented that with the SMSC donation of $450,000, and the contribution of PLAY of $250,000, there would be money for additional improvements. Believes it appropriate to look at the needs for the whole park measured with the other needs identified by the PAR Task Force. Boyles: Clarified the modifications to the resolution. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE RESOLUTION 06-175 AMENDING THE CITY'S 2007-2011 CAPITAL IMPROVEMENT PROGRAM WITH RESPECT TO HERITAGE FARMSTEAD, PAR TASK FORCE REPORT AND WELCOME AVENUE AS AMENDED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing Construction of a Brine Addition to the Sand/Salt Stor- age Building at the City's Maintenance Facility. Streets/Utilities Maintenance Supervisor Eldred reviewed the agenda item in connection with the staff report. Comments: LeMair: Asked if the contractor can really do the radiant heating and boiler for that cost. Eldred: Confirmed. Erickson: Commented that it's interesting that we are in the position of beating our own standards, and we can't put up buildings that are substandard. Appreciated the effort to complete it cost effectively. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06-176 AUTHORIZING CONSTRUCTION OF A BRINE ADDITION TO THE SAND/SALT STORAGE BUILDING AT THE CITY'S MAINTENANCE FACILITY. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. OTHER Community Events LeMair: Commented on the success of the Community Fall Fest. Thanked everyone who showed up for the wrestling fund raiser. 6 City Council Meeting Minutes September 18, 2006 Draft Haugen: Thanked the community and the firefighters for their efforts in approving the Fire Safety and Service Referendum. Twin Island Development Ordinance Erickson: Raised the issue of construction on Twin Island and the ordinance related to development there, and would like staff to provide a report and recommendation which includes consideration of density, impact on environment and unique seasonal use of homes. MOTION BY ERICKSON, SECONDED BY MILLAR TO DIRECT STAFF TO PROVIDE A REPORT AND RECOMMENDATION REGARDING THE ORDINANCE FOR DEVELOPMENT ON TWIN ISLAND. Millar: Agreed that it is worth it to review. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Northwoods League Mayor Haugen read the City's mission statement and commented that the Northwoods League proposal was an opportunity to explore possibilities that guide our community long-term. Further commented that a growing community rarely accomplishes change and improvement without impact and resistance and that it is impor- tant for people to recognize that it is the challenge of a City Council to make the decision that is right for the community overall, and those decisions are not always popular. Reminded residents that earlier this summer an opportunity came to the City for a concept to development a collegiate wood bat league at Veterans Fields. The Council sought public input and considered this matter thoroughly, including the vision, the benefits, and many of the issues associated with parking and neighborhood impacts. Advised the Council that Mr. Joel Kramer submitted a letter indicating that he is withdrawing the proposal. Comments: Dornbush: Commented that she has the highest respect for Mr. Kramer, but it was clear from public input that this was not the location for this project. Millar: Repeated Mayor Haugen's comment that the Council's role is to explore opportunities of this type. Complimented staff for their efforts in putting together possible solutions. Believes the project was a terrific idea, but the location did not work. Erickson: Commented that a lot of people rushed to judgment, but the process worked. We listened and hoped to find a workable solution. Ultimately we didn't find a solution. LeMair: Advised that one of his first actions on the City Council was development of the 2030 vision and stra- tegic plan, and one query was "where is the business and entertainment development." This was a change from an existing use, which makes it difficult. Believed that overall the community is missing out on an oppor- tunity to upgrade its facilities for no cost to the public. But when there is substantial negative input from the neighborhood, it creates a burden for the Council and for a new business. Thanked everyone who provided input and looks forward to moving on to look for new opportunities. Haugen: Complimented staff for doing a wonderful job looking for solutions to minimize impact on the neighborhood. It's a tough balancing act considering what's best for community versus the impacts on the community. Looks forward to future opportunities. Thanked Mr. Kramer and his family for their interest in our community. 7