HomeMy WebLinkAbout5B - Jeffers Pond Parking Lot
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
OCTOBER 2, 2006
58
AL FRIEDGES, PARKS & FLEET SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND
AUTHORIZING THE EXECUTION OF THE CITY'S STANDARD
CONSTRUCTION CONTRACT FOR JEFFERS POND PARK PARKING LOT
AS IDENTIFIED IN THE PARKS PORTION OF THE 2006 - 2010 CAPITAL
IMPROVEMENT PROGRAM
Introduction
The purpose of this agenda item is to accept bids and authorize the execution
of the City's Standard Construction Contract for Jeffers Pond Park Parking Lot
as identified in the 2006 - 2010 Capital Improvement Program (CIP).
Historv
Each year the City Council adopts the CI P, which involves funding for various
improvement projects. To ensure that the Council is aware of and supportive
of major park improvement efforts, staff is seeking approval of bids and
authorization to execute the city's Standard Contract and authorization for city
expenditures to install a parking lot at Jeffers Pond Park as part of the 2006
park improvements.
At the May 15, 2006, City Council Meeting, the bids for the installation of trails,
sidewalks, picnic shelter and basketball court were approved for Jeffers Pond
Park.
As discussed at the May 15, 2006, City Council Meeting, city staff was going to
explore the potential to partner with the Prior Lake/Spring Lake Watershed
District to develop the proposed parking lot as an educational storm water
infiltration site. This would have been the first project of its kind for the City
and the Watershed District.
The City of Prior Lake's Water Resources Engineer, Ross Bintner, made a
presentation to the Prior Lake/Spring Lake Watershed District Board to
consider an application for a grant to cost share the proposed parking lot.
Members of the District Board expressed concerns that the project was too
expensive and that funds could be utilized better elsewhere. The District
Board tabled the grant application and city staff decided to withdraw our
application, instead choosing to treat the water coming off the parking lot using
traditional methods.
Current Circumstances
The proposed parking lot will provide much needed paving space for Jeffers
Park, where the alternative is parking in front of houses in residential areas.
This lot would be a small off-street parking lot for 15 vehicles including one
Americans With Disabilities Act (AD.A) accessible parking stall. The purpose
of this lot is to get park-related parking off of Jeffers Parkway.
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www.cityofpriorlake.com
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FINANCIAL
IMPACT:
The storm water management system for the parking lot features a two cell
rain garden and infiltration swale. Water from the lot will flow into a naturally
vegetated swale with prairie grasses and wild flowers and will soak into a
constructed sand bed. A drain tile will convey excess storm water down the
slope behind the parking lot underground.
The plans and specifications for parking lots are typically not complicated as it
is easy to quantify materials needed for their construction.
Design for the parking lot was performed in-house as a cooperative effort
between Parks Maintenance and Engineering.
Bids were solicited in accordance with City purchasing guidelines for projects
not exceeding $50,000. Two bids were received for the bituminous and
additionally three bids were received for the curb and gutter.
BITUMINOUS
VENDOR
Prior Lake Blacktop
Valley Paving
COST
$20,802.00
$21,744.00
CURB & GUTTER
VENDOR
Clausen Construction
O'Malley Construction
Valley Paving
COST
$6,380.00
$7,518.00
$14,995.00
The lowest responsible bid for the bituminous was submitted by Prior Lake
Blacktop in the amount of $20,802.00.
The lowest responsible bid for the curb and gutter was submitted by Clausen
Construction in the amount of $6,380.00.
The City has previously worked with both contractors and is satisfied with the
quality of their work.
To help reduce costs to the City, staff will provide many of the construction
services for this improvement project. In-house work will include sub-grade
preparation, installation of Class 5 base, installing silt fence, constructing and
planting rain water gardens, back filling, seeding and striping. City staff
estimates direct material costs for city installed items to be $8,462.00 in
addition to required contractor services.
Listed below are staff estimates for direct material costs for city installed items:
ITEM
471 Ton
70 C.Y.
130 L.F.
100 L.F.
2
COST
$3,797.00
590.00
200.00
150.00
50.00
Class 5
Sand
Perforated Pipe
Non-Perforated Pipe
Risers
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350 S.Y.
300 LBS.
120 S.Y.
Clean-outs
Filter Fabric
Seed
Plants/Shrubs
Pulverized Black Dirt
Silt Fence
Erosion Control Blankets
75.00
350.00
600.00
1,150.00
900.00
300.00
300.00
$8,462.00
TOTAL
The 2006 CIP budget for Jeffers Pond Park has $34,663.00 left based on
improvements made earlier this year. The total proposed parking lot
construction cost is $35,644.00. The funding required to complete the project
is available in the Capital Parks Fund. This fund is comprised of fees collected
from new development and does not impact the general tax levy.
Conclusion
Staff is recommending that the City Council accept the bituminous bid from
Prior Lake Blacktop and the curb and gutter bid from Clausen Construction and
approve the resolution to authorize the execution of the city's Standard
Contract and the expenditure of city funds for the city installed improvements.
ALTERNATIVES:
1. Approve a resolution accepting the bids and authorizing the execution of
the city's Standard Contract with Prior Lake Blacktop for the installation of
bituminous.
2. Approve a resolution accepting the bids and authorizing the execution of
the city's Standard Contract with Clausen Construction for the installation of
curb and gutter.
3. Table this agenda item for a specific reason.
4. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternatives #1 and #2.
Reviewed by:
Reviewed by:
F~nkBo~er
Steve Albrecht, Director of Public Works
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S
STANDARD CONSTRUCTION CONTRACT FOR JEFFERS POND PARKING LOT.
Motion By:
Second By:
WHEREAS, a resolution accepting bids and authorizing the execution of the city's
Standard Construction Contract for Jeffers Pond Parking Lot; and
WHEREAS, the installation of a 15 stall parking lot has been identified for
construction at Jeffers Pond Park in 2006; and
WHEREAS, off-street parking lots are provided in our parks for residents to enjoy the
city and its parks; and
WHEREAS, off-street parking lots are essential for the safety of Prior Lake residents;
and
WHEREAS, a total of three bids were received for curb and gutter. The following is a
breakdown of the low bid from Clausen Construction:
CONTRACTOR
Clausen Construction
O'Malley Construction
Valley Paving
BID AMOUNT
$6,380.00
$7,518.00
$14,995.00
WHEREAS, a total of two bids were received for the installation of bituminous. The
following is a breakdown of the low bid from Prior Lake Blacktop for
bituminous:
CONTRACTOR
Prior Lake Blacktop
Valley Paving, Inc.
BID AMOUNT
$20,802.00
$21,744.00
WHEREAS, the City's Capital Improvement Program scheduled this construction at
Jeffer's Pond Park in 2006 and allocated funds;
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR
LAKE, MINNESOTA as follows:
The recitals set forth above are incorporated herein.
1. The Mayor and City Manager are hereby authorized to execute the city's Standard
Construction contract with the bidders listed above in the name of the City of Prior Lake
for the installation of a parking lot at Jeffers Pond.
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Phone 952.447.4230 / Fax 952.447.4245
2. The funding for the parking lot shall come from the Capital Park Fund.
3. Staff is authorized to purchase Class 5, sand, pipe, fabric, seed, plants, black dirt, silt
fence, and erosion control blankets per the city's purchasing policy in an amount not to
exceed $8462.00.
PASSED AND ADOPTED THIS 2nd DAY OF OCTOBER 2006.
YES
NO
Hauqen
Dornbush
Erickson
LeMair
Millar
Haugen
Dornbush
Erickson
LeMair
Millar
Frank Boyles, City Manager
R:\Agenda Reports\October 2 2006\Jeffers Pond Parking Lot Resolution.doc