HomeMy WebLinkAbout5H - Non-Degraddation Report
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
OCTOBER 16, 2006
SH
ROSS BINTNER, WATER RESOURCES ENGINEER
CONSIDER APPROVAL OF A RESOLUTION AWARDING THE CITY'S
STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR
PREPARATION OF THE NON DEGRADATION REPORT.
AGENDA ITEM:
DISCUSSION:
Introduction
The purpose of this agenda item is for the City Council to approve a resolution
authorizing the Mayor and City Manager to execute the City's standard
agreement for professional services with WSB & Associates, Inc.
Historv
On March 3, 3006 the Minnesota Pollution Control Agency issued a revised
Municipal Separate Storm Sewer System (MS4) permit that requires permit
holders like the City of Prior Lake to complete analysis and planning to comply
with State and Federal Clean Water Laws.
Current Circumstances
In the effort to stay in compliance with the revised MS4 permit, the City sent
out a request for proposals for professional service to three consulting
engineering firms with experience with water resources in the City of Prior
Lake. Bonestroo Rosene Anderlik and Associates, Inc, Wenck Associates,
Inc, and WSBand Associates, Inc each submitted proposals to assist the City
in meeting the requirements of the MS4 permit. Each proposal described a
different method of modeling pollution citywide. Because each proposal was
so different, staff took the time to question each consultant about the specifics
of their proposed method to determine which was most sound and the best fit
for the City.
The proposal from WSB, is recommended for the following reasons. The
modeling and analysis proposed by WSB will build off the current city
Geographical Information System (GIS). Through building off an existing
system the City benefits by using existing information as a basis for
constructing a comprehensive model. This process limits the amount of new
information that must be compiled and insures that newly compiled information
is in a usable form in the future. Also, due to uncertainty in the direction of
nondegradation planning an easily understandable and reusable model is
preferred over a more complex one. The proposal by WSB was in staffs
opinion the simplest to understand and useful in the future.
Secondary benefits of the proposed model also factored in the decision to
recommend WSB. A separate part of the MS4 permit requires the City of
model its stormwater system. The nondegradation model will include modeling
of portions of the City's stormwater system, closing the gap in the goal of
having the entire city stormwater system modeled. This secondary benefit will
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save future expenditure and staff time in creating a GIS model of the entire
stormwater system.
In concert with the effort to meet the Nondegradation portion of the MS4
permit, Staff asked WSB to submit an additional scope of services for
providing a uniform map of the City stormwater system to build off the effort
that will be needed for the Nondegradation Analysis. This additional scope of
services is meant to meet the permit provisions of the MS4 that require the
City to map and monitor its stormwater system. A partial map will be complete
as part of the nondegradation analysis, this additional item is used to expand
on the mapping already required to make a useable and uniform system map
citywide.
ISSUES:
Although this is a mandated study, it is the hope of staff that both the analysis
itself and the mapping required as part of the study will provide efficient
solutions to improve water quality in the City of Prior Lake.
FINANCIAL
IMPACT:
The City budgeted $70,000 for the years 2006 and 2007 for completion of this
study. Costs for the proposals were competitive; Bonestroo's proposal was
the most expensive at $67,900 while WSB and Wenck came in well below
budget grouped together at $35,694 and $32,360 respectively. In choosing
the second lowest bid, the staff recognizes that the method used by WSB will
provide additional benefits and will be the easiest to reuse in the future.
Although hard to quantify, these added benefits will easily make up the $3,300
difference in cost in staffs opinion. By choosing a method that staff will be able
to use in the future, the City saves consulting fees each time the water quality
model needs to be utilized. In the same way, by choosing a method that is
reusable in the future the City pays less for potential future mandates.
Since this purchase is considered a professional service under the Uniform
Municipal Contracting Law the City may consider other factors in addition to
price.
The proposed scope of additional services is $9,800 for the mapping and
monitoring system. Combined with the cost of the analysis these two items
bring the total cost to the City to $45,494, well under the budgeted amount of
$70,000.
ALTERNATIVES:
1. Approve a resolution authorizing the Mayor and City Manager to execute
the City's standard agreement for professional services.
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item until some date in the future.
RECOMMENDED
MOTION:
Alternative #1.
Steve Albrecht, Public Works Director/City Eng.
R.\.t;genda Reports\Octooer 16
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
A RESOLUTION AWARDING THE CITY'S STANDARDIZED PROFESSIONAL SERVICES
CONTRACT FOR PREPARATION OF THE NONDEGRADATION REPORT.
Motion By:
Second By:
WHEREAS, The City of Prior lake is required to comply with its Municipal Separate Storm Sewer
Systems (MS4) Permit; and,
WHEREAS, The 2006-2011 MS4 Permit requires the City to complete an analysis of its water
quality and plan for the nondegradation of resources; and,
WHEREAS, The City requested proposals from three consulting engineering firms with experience
in the City and water resources; and,
WHEREAS, WSB and Associates, Inc was determined by City Staff to have the most competitive
proposal in terms maximizing benefit and minimizing cost to the City; and,
WHEREAS, This purchase is considered a professional service under Uniform Municipal
Contracting law.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are herby authorized to execute the City's standard contract with
WSB and Associates, Inc. for professional services for an amount not to exceed $45,494.00.
PASSED AND ADOPTED THIS 16TH DAY OF OCTOBER 2006.
YES
NO
Haugen Haugen
Dornbush Dornbush
Erickson Erickson
LeMair LeMalr
Millar Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
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