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Home My WebLink About10C - City Winter Maint. Policy MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT OCTOBER 16, 2006 10C CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR CONSIDER APPROVAL OF A RESOLUTION UPDATING THE CITY OF PRIOR LAKE WINTER MAINTENANCE POLICY Introduction The purpose of this agenda item is to consider approval of updates to the City of Prior Lake Winter Maintenance Policy. Historv The City Council adopted a Winter Maintenance Policy (WMP) for the City in October 2002. Previous to that time the City followed policies that were not in writing and were not communicated with the City Councilor residents. The purpose of having a written policy is to provide the residents, City Council, and City Staff a mutual understanding of the policies and procedures for winter maintenance on city streets, trails, sidewalks, skating facilities, and parking lots. In a more global sense, the policy allows the staff to prepare its annual budget for personnel and equipment which is impacted by the expectations set forth in this policy. The League of Minnesota Cities (LMC) encourages every City to adopt a written Winter Maintenance Policy. This policy is a great communication tool to inform residents and businesses of our snow and ice control procedures. Current Circumstances There are five new updates for the City Council to review and comment on: 1. Listed below are the additions and changes to Exhibit A (Priority Snow Plow Routes): CI Duluth Avenue, TH 13 to Village Lake Drive CI McKenna Road, Wilds Ridge to North Terminus CI Belmont Avenue, CSAH 17 to Stemmer Ridge CI Stemmer Ridge, CSAH 12 to North Terminus 2. Listed below are the additions and changes to Exhibit B (Daytime Snow Routes): CI Duluth Avenue, TH 13 to Village Lake Drive CI Wilds Path, CSAH 83 to CSAH 42 CI Adelmann Street, CSAH 21 to CSAH 87 CI North Berens Road, McKenna Road to Shepherds Path CI Shepherds Path, North Berens Road to CSAH 42 www.cityofpriorlake.com R:lAgenda ReportslOctober 16 20061Winter Maintenan1O~jjl\~I95!~4230 / Fax 952.447.4245 3. Listed below are the additions and changes to Exhibit C (Trail/Sidewalk Winter Maintenance Master List): Location Trail or From To Category Priority Sidewalk Mushtown Road Trail Toronto Ponds Parkway Community Low Avenue Trail Ponds Parkway Trail Mushtown Fish Point Community Low Road Road Trail Jeffers Pass Sidewalk Eagle Creek Eagle Creek School High Avenue Avenue Access Fountain Hills Trail Eagle Creek CSAH 42 Community Low Drive Avenue Trail Jeffers Parkway Trail Fountain Hills McKenna Road Community Low Drive Trail McKenna Road Trail CSAH 42 Wilds Ridge Community Low Trail Wilds Ridge Trail McKenna Wilds Parkway Community Low Road Trail CSAH 21 Sidewalk CSAH 82 Fountain Hills School High Drive Crossandra Sidewalk Fish Point Rd Victoria Curve School High Victoria Curve Sidewalk Crossandra Fish Point School Hiah 4. Listed below are the additions and changes to Exhibit D (Skating Rinks): [J Jeffers Pond Park 5. Additional exhibit to the policy, Exhibit F (Transit Parking Stalls): [J Approximately 60 stalls for the Lakers Line transit system at Shepherd of the Lake Church site on North Berens Road Conclusion Staff is requesting that the Council approve the changes to the Winter Maintenance Policy so that they can be implemented for the upcoming winter season. As stated when the policy was originally adopted, this policy will be updated periodically as the City continues to grow and add streets, trails, and parking lots requiring snow and ice control; or situations arise that drive changes to the Winter Maintenance Policy. Included with this report are the maps and exhibits from 2005 and the updates for 2006. Council should direct staff to make the changes as recommended or recommend changes of their own. ISSUES: There are no issues. The purpose of this agenda item is to keep our policy and maintenances practices up-to-date based upon road, trail and sidewalk construction. FINANCIAL IMPACT: The changes to the policy will add to our Winter Maintenance demands. However, the changes are added due to the growth of the City and expanded needs. Annually staff evaluates the impacts of this policy on the budget. At this point, staff expects no changes to the level of service provided to our residents. R:\Agenda Reports\October 16 2006\Winter Maintenance Plan agenda.DOC ALTERNATIVES: 1. Approve a resolution authorizing the updates to the Winter Maintenance Policy dated October 16, 2006. 2. Table this item for a specific reason. 3. Deny this item for a specific reason and provide staff with direction. RECOMMENDED Alternative #1. MOTION: ReViewedL Frank Boyles, City Steve Albrecht, Public Works Director R:\Agenda ReportslOctober 16 20061Winter Maintenance Plan agenda. DOC 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 06-xx A RESOLUTION TO APPROVE THE 2006 UPDATE TO THE WINTER MAINTENANCE POLICY Motion By: Second By: WHEREAS, The City Council adopted a Winter Maintenance Policy (WMP) in October 2002; and WHEREAS, The policy needs to be updated periodically as the City continues to grow and add streets, trails and parking lots requiring snow and ice control; and WHEREAS, Additions to the policy are due to the growth of the City and changes from the annual street reconstruction project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council approves the changes to the Winter Maintenance Policy dated October 16, 2006. PASSED AND ADOPTED THIS 16TH DAY OF OCTOBER 2006. YES NO Haugen Haugen Dornbush Dornbush Erickson Erickson LeMair LeMair Millar Millar Frank Boyles, City Manager R:\Agenda Reports\October 16 2006\Winter Maintenanc~~ltlffE)lli:~e.com Phone 952.447.4230 / Fax 952.447.4245