HomeMy WebLinkAbout5C - Wells No. 8 and 9
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
FINANCIAL
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
NOVEMBER 6, 2006
5C
CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND
AUTHORIZING THE EXECUTION OF THE CITY'S STANDARDIZED
CONTRACT FOR ELECTRICAL EQUIPMENT AND INSTALLATION
SERVICES FOR THE WELLS NO.8 AND 9 PROJECT
Introduction
The purpose of this agenda item is for Council to consider approval of bids and
authorize the Mayor and City Manager to execute the City's Standardized
Contract with Cedar Lake Electric, Inc. of Faribault, Minnesota for the electrical
equipment and installation services of the Wells NO.8 and 9 Project.
Historv
On June 26 and August 7, 2006, City staff was authorized by Council to make
the necessary purchases and award contracts to institute the connections of
wells 8 and 9 into the City's water system on an interim basis until a water
treatment facility can be completed.
Current Circumstances
To proceed with the process of putting Well 8 online and preparing for Well 9
upon completion, the City advertised for bids for the electrical equipment and
installation services project.
Staff received three bids for the equipment and installation services; they are
listed below:
I Bidder
Cedar Lake Electric, Inc.
Marko Electrical Services, Inc.
Electrical Installation and Maintenance Co.
. Total Cost
$53,500.00
$70,785.00
$86,302.00
Conclusion
The engineers estimate for this project was $70,000.00. Cedar Lake Electric,
Inc. was the low bidder at $53,500.00. As part of this contract, Cedar Lake
Electric will provide and make the necessary connections to equipment which
is being supplied by the City and Cedar Lake Electric, Inc.
Staff is asking for approval of this agenda item to avoid frost and escalated
installation costs for providing electrical equipment installation and services for
Wells No. 8 and 9.
A total of $53,500.00 is being requested for the equipment and installation
www.cityofpriorlake.com
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IMPACT:
services for the Wells No. 8 and 9 electrical project. The funds to complete
the project are available in the Trunk Reserve Fund. Funding for Wells NO.8
and 9 are solely provided by development fees for the City's Trunk Water
Acreage charge. The need for these wells is a result of new development and
therefore funding is 100% development derived.
ALTERNATIVES:
1. Approve a resolution accepting bids and authorizing the Mayor and the City
Manager to execute the City's standardized contract for the electrical
equipment and installation services for the Wells NO.8 and 9 Project.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternative #1
Reviewed by: I
( ~ ~'" Il
/~) )11
Frank Boyles, ~a~ager
Steve Albrecht, Director of Public Works
R:\Agenda Reports\2006\November 6, 2006\wells 8 and 9 electrical agenda. DOC
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
A RESOLUTION TO APPROVE BIDS AND AUTHORIZE THE MAYOR AND CITY MANAGER TO
EXECUTE THE CITY'S STANDARDIZED CONTRACT FOR THE ELECTRICAL EQUIPMENT AND
INSTALLATION SERVICES FOR THE WELLS NO.8 AND 9 PROJECT
Motion By:
Second By:
WHEREAS, On June 26, 2006, City Council authorized the purchase of equipment and structures
for Well NO.8 emergency connection; and
WHEREAS, On August 7,2006, the City Council authorized the purchase of additional material and
equipment for Wells NO.8 and 9 to connect to the City's distribution system; and,
WHEREAS, In accordance with the City's purchasing policy, the City received three bids for
electrical equipment and installation services for Wells NO.8 and 9; and,
WHEREAS, Cedar Lake Electric, Inc. of Faribault, Minnesota, provided the lowest bid of
$53,500.00.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the City's standardized contract with
Cedar lake Electric, Inc. for the electrical equipment and installation services for the Wells NO.8
and 9 Project at a cost of $53,500.00.
3. The funding for this project is to come from the Trunk Reserve Fund.
PASSED AND ADOPTED THIS 6th DAY OF NOVEMBER 2006.
YES
NO
Haugen
Dornbush
Erickson
I LeMair
I Millar
Haugen
Dornbush
Erickson
LeMair
Millar
Frank Boyles, City Manager
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