HomeMy WebLinkAbout5F - C.R. 21 Street Light Installation
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
FINANCIAL
IMPACT:
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
NOVEMBER 20, 2006
SF
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND
AWARDING THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT
FOR THE COUNTY ROAD 21 STREET LIGHT INSTALLATION
Introduction
The purpose of this agenda item is to accept bids and award the City's
Standardized Construction Contract for the CR 21 street light installation.
Historv
The City of Prior Lake maintains street lights along CR 21 from Fish Point
Road to CR 82. The CR 82 project involves the expansion of the roadway
corridor along CR 21 for turn lanes and pedestrian improvements. Eight (8) of
the City's street lights were removed as part of this project. These lights are
wood and are more than 20 years old. Because the poles are wood they are
degraded and can not be reused. As part of the 2004 Downtown Street
Reconstruction the City replaced streets lights on CR 21 and established a
new lighting specification for this area.
The lights need to be replaced to provide safety lighting for pedestrians and
City street intersections. The lights will be the standard downtown style with
17 -foot poles.
On September 18, 2006, the City Council authorized advertisement for bid of
installation of the street lights.
Current Circumstances
On October 31, 2006, the City received and opened bids. The City received
seven (7) bids to complete the work. The bids ranged from a low bid of
$55,780.00 from Infra Source Power LLC to a high bid of $78,500.00 by Egan
McKay Electric.
There are no issues related to this item. Infra Source Power LLC has
successfully completed two (2) lighting projects for the City over the last two
years.
Due to the construction stage of the CR 21/CR 82 project, it may be necessary
to restore the boulevard beyond the original specifications. For this reason
staff is recommending that a not-to-exceed amount of $10,000.00 is included
in the project budget to facilitate restoration by Infra Source or City personnel
depending on workload.
The estimated cost for this project was $75,000.00. The total project cost
including restoration will be $65,780.00. Funding for the street lights will come
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
from the Street Over-size Fund. The new lights are required due to expansion
of the roadway. This expansion is driven by increased traffic volumes due to
new development. Funding for the Street Oversize Fund is derived from
Development Fees collected from new developments.
ALTERNATIVES:
The alternatives are as follows:
1. Approve a resolution accepting the bids and authorizing the Mayor and
City Manager to enter into the City's Standardized Construction
Contract with Infra Source Power LLC for the CR 21 for street light
installation.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with
direction.
RECOMMENDED Staff recommends alternative number 1.
MOTION: I
ReVie_~:b~~~ Manager
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE MAYOR
AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT
WITH INFRA SOURCE POWER llC FOR CR 21 STREET LIGHT INSTAllATION
Motion By:
Second By:
WHEREAS, On September 18, 2006, the City Council authorized advertisement for bids for the CR
21 Street Light Installation Project; and
WHEREAS, The City received and opened the following bids on October 31,2006;
I Company
I Infra Source Power LLC
I Ridgedale Electric
I ElM Electrical
I Vinco, Inc.
Kilmer Electric
Gunnar Electric
-Egan McKav Electric
and
Bid
$55,780.00
$58,800.00 (no bid tab)
$61,915.00
$65,004.60
$72,636.00
$77,450.00
$78,500.00
WHEREAS, The low bid was submitted by Infra Source Power LLC who has successfully completed
two (2) lighting projects for the City in the last three (3) years; and
WHEREAS, The street lights are necessary to provide pedestrian and intersection safety on CR 21;
and
WHEREAS, The current schedule for the project requires that the street lights be installed at this
time.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCil OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Restoration of the CR 21 boulevard may be required due to installation timing. This work is
estimated not-to-exceed $10,000.00. Depending on scheduling this work may be completed by
Infra Source or City staff.
3. The Mayor and City Manager are authorized to execute the Standardized Construction Contract
with Infra Source Power LLC for a not to exceed amount of $65,780.00 including restoration of
$10,000.00.
www;city.ef:t\ldQT~~ym
Phone 952.4474230 / Fax 952.4474245
4. Reconstruction and expansion of CR 21 is necessitated by new development and requires
installation of new street lights. Funding for the street lights shall come from the Street Oversize
Fund.
PASSED AND ADOPTED THIS 20th DAY OF NOVEMBER, 2006.
YES
NO
I Haugen
I Dornbush
I Erickson
I leMair
I Millar
Haugen
Dornbush
Erickson
leMair
Millar
Frank Boyles, City Manager
R:\Agenda Reports\2006\November 20, 2006\CR 21 Street Light Contract Res.DOC