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MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
NOVEMBER 20, 2006
5H
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE MAYOR
AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED
PROFESSIONAL SERVICES AGREEMENT WITH BRAUN INTERTEC FOR
GEOTECHNICAL I TESTING SERVICES ASSOCIATED WITH THE WATER
TREATMENT FACILITY
Introduction
The purpose of this agenda item is for the City Council to authorize a
standardized professional services agreement with Braun Intertec for
geotechnical and testing services associated with the Water Treatment
Facility.
Historv
The City of Prior Lake Capital Improvements Program (CIP) has planned for a
Water Treatment Facility since the mid 1990s. The CIP has budgeted $13
million for the construction of a Water Treatment Facility (WTF) and
associated water storage.
On June 5, 2006, the City Council held an informational meeting to discuss the
status of the WTF. At that meeting the City Council directed the Water
Treatment Facility Committee (WTFC) to proceed with the consultant selection
process. On August 7,2006, Bolton & Menk, Inc. (BMI) was selected as the
design consultant for the project.
As part of the design and construction process, a geotechnical/testing
engineer is needed. Soil borings are needed to provide necessary design
information. Material testing will be part of the construction quality control
process. These services were not included as part of the overall project
contract awarded to BMI because geotechnical testing is a specialty which only
certain firms posses. On November 6, 2006, the City Council authorized staff
to solicit quotes for geotechnical and testing services associated with the WTF.
Current Circumstances
Two quotes were received for geotechnical/testing services, as follows:
I Geotechnical Evaluation
I Construction Services
I Total Cost
American Eng.
Testing Inc.
$ 6.700
$ 17.205
$ 23,905
Braun
Intertec
$ 4.100 I
$ 18.139
$ 22,239
Braun Intertec provided the low quote for this work. City staff has worked
successfully with Braun on prior projects.
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www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
ISSUES:
FINANCIAL
IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
The geotechnical evaluation, including soil borings, is needed as part of the
preliminary design report. Awarding the contract at this time would allow the
consultant to gather the necessary preliminary design information. If the
Council decides not to proceed with final design on the WTF in December, the
construction services, including testing, would not be needed.
The following schedule indicates the project timeline:
Activity
Select Consultant & Award Contact
Hold Neighborhood Meetinqs
Present Preliminary Report to City
Council/Authorization for Final Desiqn
Complete Final Desi~n
Open Construction Bids
Begin Construction
Complete Construction/Facility Start-up
Date
AUQust 7, 2006
September-November 2006
December 4, 2006
April 2007
May 2007
June 2007 I
. December 2008/Januarv 2009 I
City Staff worked with consultants to develop the above realistic timelines that
will not cause cost increases due to scheduling.
The total project CIP budget is $13,000,000 for the Water Treatment Facility
and associated ground water storage. The budget includes the professional
services contemplated herein.
The alternatives are as follows:
1. Approve a resolution authorizing the Mayor and City Manager to
execute the City of Prior Lake's Standardized Professional Services
Agreement for geotechnical services associated with the Water
Treatment Facility.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with
direction.
Staff recommends Alternative #1.
~.~
Reviewed by: ~Oy
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xxx
A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE
THE CITY'S STANDARDIZED PROFESSIONAL SERVICES AGREEMENT
WITH BRAUN INTERTEC FOR GEOTECHNICAL I TESTING SERVICES
ASSOCIATED WITH THE WATER TREATMENT FACILITY
Motion By:
Second By:
WHEREAS, The City has planned for a Water Treatment Facility for more than 10 years; and
WHEREAS, The City Council made the required water rate adjustments in 2005 to fund the project;
and
WHEREAS, The City Council authorized the Water Treatment Facility Committee (WTFC) to begin
the consultant selection process on June 5, 2006; and
WHEREAS, On November 6, 2006, the City Council authorized solicitation of quotes for
geotechnical services; and
WHEREAS, Geotechnical and testing services are a necessary part of the design and construction
process for the facility; and
WHEREAS, City staff solicited quotes from two geotechnical consultants for the required services:
I Geotechnical Evaluation
I Construction Services
I Total Cost
American Eng.
Testing Inc.
$ 6,700
$ 17.205
$ 23,905
Braun
Intertec
$ 4,100
$ 18.139
$ 22,239
Based on the quotes received, staff recommends award of a contract to Braun Intertec
for professional services; and
WHEREAS, The City must proceed with geotechnical consultant selection to maintain the project
schedule;
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to enter into the City's Standardized Professional
Services contract with Braun Intertec for geotechnical/testing services associated with the Water
Treatment Facility project in an amount not to exceed $22,239. Funding for this project will come
from the Water StoragelWTF Construction Account.
PASSED AND ADOPTED THIS 20TH DAY OF NOVEMBER 2006.
YES
NO
, Haugen
I Dornbush
I Erickson
I leMair
I Millar
Haugen
Dornbush
Erickson
leMair
Millar
Frank Boyles, City Manager
R:\Agenda Reports\2006\November 20, 2006\WTF award geotech bids resolution.doc