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Home My WebLink About7B - 1997 City Council Directives Report AGENDA #: PREPARED BY: SUBJECT: DATE: INTRODUCTION: DISCUSSION: ISSUES: ALTERNATIVES: L 2. STAFF AGENDA REPORT 7B \n,\ FRANK BOYLES, CITY MANAGER\ '\ . 1997 CITY COUNCIL DIRECTIVES S US REPORT JANUARY 5,1998 The purpose of this agenda item is to review the status of various directives the City Council has made to the staff to accomplish certain work during 1997. In an effort to assure that Council concerns are addressed, the staff maintains a list of "Directives". The directives are organized on an annual basis. During the course of 1997, the City Council referred sixty three directives to the staff for completion. Of those, a total of forty six were completed, three are ongoing, and fourteen are in progress and incomplete at this time. For those that are incomplete, we have provided an estimated date of completion. If the Council has questions on the staff interpretation of a directive or its present status, the January 5th meeting would be an appropriate time for such a discussion. Adopt 1997 Directives as presented. Amend Directives as desired and adopt amended Directives. RECOMMENDATION: Either alternative 1 or 2. ACTION REQUIRED: Motion and Second by the City Council to approve the Directive list either as presented or amended. 16200 Eagle Creek Ave. S.L Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 1997 CITY COUNCIL DIRECTIVES (revised December 30, 1997) CC . ....l)b-e~tiy~ M~~ti~g Nqlll.~~1' . D3te 4/21/97 97-13 Public Works October 6 Investigate private and public streets located in City Done. which are substandard to ensure compliance with Fire Code. 4/21/97 97-14 Public Works and Parks April 6, 1998 Parks Advisory and Lake Advisory Committee review and Recreation wet lands and return to the Council with recommendations on land that does not currently serve a public purpose. 5/5/97 97-15 Public Works Staff should communicate with the Watershed District Done to determine if they want control of the wetlands. 5/5/97 97-16 Public Works Staff should request from Scott County their plan to Done maintain or improve Franklin Trail. 5/19/97 97-1 7 Planning !Building Staff research length of time houses are constructed, Done and ordinance provisions related thereto. Also recommend how to curtail construction activities before 7:00 a.ill 5/19/97 97 -18 Building June Report on alternatives to survey for replacement decks. Done 6/2/97 97-19 Truth in Taxation Hearing Minutes and Management Done Letter to be Provided to those who Attended the Truth in Taxation Hearing. 6/2/97 97-20 Administration Minutes of 5/19 CC Meeting Subject to Review by Done Manager to ensure Accuracy 612/97 97-21 Administration February 1998 Find Means of Duplicating Meeting Audio Tapes. 6/16/97 97-22 Public Works March 2, 1998 Prepare an ordinance which updates the City Code regarding water restrictions and conservation.. 6/16/97 97-23 Public Works Distribute even/odd restrictions postcards to water users Done as soon as possible. 6/16/97 97 - 24 Planning July 7 Prepare ordinance addressing certificate of survey Done requirements for construction of decks and additions. 6/16/97 97-25 City Attorney March 1, 1998 Prepare amendments which update the liquor ordinance particularly as it relates to license renewal. 6/16/97 97-26 Planning & Building July 21 Prepare an Ordinance Implementing the Report's Done Recommendations regarding surveys. ,'"' ~ 97DIRDOC 2 1997 CITY COUNCIL DIRECTIVES (revised December 31,1997) CC Directive DepartlllentResponsible Goal for Directive Meeting Number Completion Dat~ 7/7/97 97-27 Engineering October 20 Staff to meet with Savage and Shakopee. Prepare a Done policy on the County Road turnback issue and bring back to Council. 7/7/97 97-28 Administration/F inance December 15 Assure that the computer hardware and software is Done equipped to handle the year 2000 problem. 7/7/97 97-29 Planning July 31 Look at Buckingham Recycling to see if issue of Done. certificate of occupancy can be resolved as soon as possible. 7/21/97 97-30 Admin August 4 Draft letter to legislators to explore any safeguards Done which can be built into the annexation procedure to save taxpayer dollars caused by frivolous requests. 8/4/97 97-31 Admin August 13 Prepare a letter to the Township Board indicating the Done City's desire to work with them to amend the Orderly Annexation Agreement. 8/4/97 97-32 Building/Planning June, 1998 Determine whether Code Enforcement may be cost recoverable. Research municipal court or other options. 8/4/97 97-33 City Attorney August 16 Determine whether conflict of interest in B & F attorney Done firm because of City's relationship with MVTA. 8/4/97 97-34 Engineering October 6 Investigate Solution for Property Owner John Lidner's Done Property for Main Street Sewer Project and Return to CC with Report. 8/18/97 97-35 Public Works November 1 Confirm Appointment of Tom Kedrowski and Wes Done Mader to Assessment Committee and prepare Agenda for First Meeting. 8/18/97 97-36 Planning/Public Works April 6, 1998 Initiate a process to approve an official map showing the ring road as part of the Priordale area redevelopment. 8/18/97 97-37 Planning Prepare clarifications to meanings in City Flood Plain Done. Ordinance for distribution to those affected by it. Share with City Council for information. 8/18/97 97-38 Planning & Building Work together to prepare checklists for customer usage Ongoing and consistency in infonnation provided. 97DIRDOC 3 1997 CITY COUNCIL DIRECTIVES (revised December 31, 1997) CC nt..,,~H~.,. .....nPllllrimel1fResbol1sible Goalfor Directive Meet~..g> Date.. . 9/2/97 97-39 Planning September 15 Prepare emergency ordinance which would provide for Done six month moratorium on downtown development. 9/2/97 97-40 Planning Resolve apparent inconsistency in Maple Hills 2nd Done Addition Developers Agreement, using "sod" and "seed" . 9/15/97 97-41 Engineering & Planning Staff review Vera Benzel's complaint to see if City is Done able to help. 1 0/6/97 97-42 Parks & Recreation Staff work with School District to address issues raised ongomg by Nature Center for Council Consideration 10/6/97 97-43 Engineering Apprise DNR of issues on Main Street Storm Sewer Done /Natural Pond Affecting 16100 Evanston Avenue 10/6/97 97 -44 Administration Prepare a format for conducting City Council Done Workshops to discuss policy matters, 2nd Monday of the month First workshop on 1998 Public Improvement Project issues, October 13,5:30 p.m. 10/6/97 97-45 Administration/City November 17 Consider conducting an executive session on litigation Done Attorney Issues. 10/6/97 97-46 Engineering Provide the Council with a copy of the John Wingard Done September 4, 1996 Memorandum 10/6/97 97-47 Engineering February 16, 1998 Look at Pine Road NE to see whether it already has restricted parking because it was a lake access. 10/20/97 97-48 Finance Discuss ballot information with company that provides Done ballots. 10120/97 97-49 Finance/Administration November 18 and Hold Two Community Finance Workshops Done 25 10120/97 97-50 Administration Hold a Town Meeting Regarding Amphitheater Awaiting Proposal completion of env. reports. 11/3/97 97-51 Police December 31 Check Excess Speeds CSAH 42 and Timothy Avenue 11/3/97 97-52 Administration/EDA March 1998 Review TH 13 Task Force Study Results and reach Consensus with all parties. Report back to City Council. 11/3/97 97-53 Planning January 12, 1998 Proceed with a Variance application for Burdick Request received. 97D1R.DOC 4 CC Meeting Date Directive Number 11/3/97 97-54 11/3/97 97-55 11/17/97 97-56 11/17/97 97-57 11/17/97 97-58 11/17/97 97-59 12/1/97 97-60 12/1/97 97-61 12/15/97 97 -62 12/15/97 97-63 97DIR DOC Administration Engineering/ Administration Building Planning Planning/Administration Engineering Engineering City Councilmembers Administration Finance/Administration 1997 CITY COUNCIL DIRECTIVES (revised December 30, 1997) Goal for Directive Completion PC meeting. December I CC Meeting December 1 CC Meeting December 31, 1997 February 2, 1998 May 4, 1998 Monday, Dec. 8 Building #3 regarding building setback from rear Iodine. Respond to letters on Amphitheater by including a copy of the County approval process, and the intent to conduct a Town Meeting. Contact Timothy Avenue Neighbors including Natalie Avenue if the City Council is scheduled to consider changes to the Timothy Avenue/CSAH 42 intersection. Check the status of occupancy at the Burdick Building Prepare a resolution overturning the Planning Commission action with respect to the Brian Mattson variance request.. Draft a letter to the Legislature outlining reasons why Prior Lake should be exempted from certain flood plain proVIsIOns. Explore with School District alternative means to increase crosswalk safety for kids at the crosswalk between Hidden Oaks and High School, cost to be equally shared. Notify residents of Timothy Avenue and also area businesses who present a written request to the City Manager of when CIP will come before Council. Complete and turn in City Manager Evaluations to evaluation committee by December 8. Obtain copy of Cambridge Report from State Auditor's Office Ask LMC/AMM to determine if they have a policy which addresses payment of Special Assessments by state/federal government (DNR, Post Office). 5 Done Done Done. Done Done Done Done. Done.