HomeMy WebLinkAbout4B - Pay Equity Implementation
AGENDA #:
PREPARED BY:
SUBJECT:
DATE:
BACKGROUND:
DISCUSSION:
STAJ:4'~' AGENDA REPORT
4B
BRET WOODSON, ASSISTANT CITY MANAGER
CONSIDER APPROVAL OF RESOLUTION 98-XX
APPROVING THE CITY OF PRIOR LAKE PAY
EQUITY IMPLEMENTATION REPORT
FEBRUARY 2,1998
The State Legislature passed the Local Government Pay
Equity Act in 1984. As a result all local units of
government were required to implement pay equity
systems and to submit pay equity reports as of January
31, 1992. Subsequently, each local government unit is
required to submit current pay equity reports once every
three years.
The Pay Equity Coordinator for the Minnesota
Department of Employee Relations (DOER) has requested
that the City of Prior Lake submit a new report which
incorporates current wage data for the City of Prior Lake.
This data will be used by DOER to help them in their
efforts to determine the status of the City's current Pay
Equity efforts as well as the "Request for Suspension of
Penalty" which was filed by the City of Prior Lake in late
1996. This request was submitted after the City received
notice of a possible monetary penalty related to the City's
Pay Equity compliance efforts in 1994 and 1995.
The Pay Equity report contains the results of four
compliance tests that DOER uses to determine whether a
city is in compliance with the Pay Equity requirements.
DOER has provided software that allows each jurisdiction,
once the appropriate data has been entered, to generate
these compliance reports. Once these reports are
complete, they must be approved by the governing body
and then sent to DOER. In addition, a notice must be sent
to all exclusive representatives and be posted in a
prominent location (city hall) for at least 90 days from the
date the report was submitted. This notice indicates that
the City is submitting a Pay Equity implementation report
to DOER.
16200 Eagle Creek Ave. S.L Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
The four compliance tests required in the Pay Equity
Implementation report are described below.
Completeness and Accuracy Test - determines whether
jurisdictions have filed reports on time, included correct
data and supplied all required information to DOER.
Statistical Analysis Test - compares salary data to
determine if female classes are paid consistently below
male classes of comparable work value (job points).
Salary Range Test - compares the average number of
years it takes for employees to move through salary
ranges established for female classes compared to male
classes. This test only applies to jurisdictions that have a
system where there is an established number of years to
move through salary ranges. This test, therefore, does not
apply to Prior Lake because we do not have an overall step
system in place.
Exceptional Service pay Test - compares how often
individuals in male classes receive longevity or
performance pay above the normal salary range compared
to how often individuals in female classes receive this type
of pay.
Over the past two years the City has taken great strides to
assure compliance with the State Pay Equity
requirements. The City Council approved a classification
system for all employees in December 1996 and the
accompanying pay ranges for this system in December
1997. The ranges approved by the City Council are in
compliance with all four of the compliance tests described
above, and therefore, are in compliance with the State's
Pay Equity requirements.
ALTERNATIVES:
The Council has the following alternatives:
1. Approve Resolution 98-XX Approving the City of Prior
Lake Pay Equity Implementation Report.
2. Defer action on this item upon receipt of additional
information.
RECOMMENDATION: Staff recommends Alternative #1
ACTION REQUIRED: Motion and second to approve the attached Resolution.
CCPAYEQ.DOC
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Reviewed by-:'
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CCPAYEQ.DOC
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~::~OLUTION APPR:::~UT:::::F PRIOR LAKE PAY
EQUITY IMPLEMENTATION REPORT
MOTION BY: SECOND BY:
WHEREAS, the Local Government Pay Equity Act requires the City of Prior
Lake to submit a Pay Equity Implementation Report to the
Department of Employee Relations (DOER); and,
WHEREAS, the necessary reports have been completed and the posting and
notification requirements have been met; and
WHEREAS, the Mayor and City Council have reviewed the Pay Equity Report
Implementation Report.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR
LAKE, that they do hereby adopt the City's Pay Equity Implementation Report.
BE IT FURTHER RESOLVED that the Pay Equity Report be forwarded to the
Department of Employee Relations.
Passed and adopted this 2nd day of February, 1998.
YES
NO
I Mader
I Kedrowski
I Petersen
I Schenck
I Vacant
Mader
Kedrowski
Petersen
Schenck
Vacant
{Seal}
City Manager
City of Prior Lake
16200 E~~IJ)Q~ S.E., Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Pay Equity Implementation Report
;end completed report to:
Pay Equity Coordinator
Department of Employee Relations
200 Centennial Building
658 Cedar Street
St. Paul, MN 55155-1603
(612) 296-2653 (Voice)
(612) 297-2003 (TOO)
OF PRIOR LAKE
Name of Jurisdiction CITY
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Address
16200 EAGLE CREEK Av~u~ SE
Contact Person
BRET WOODSON. ASSISTANT CITY MANAGER
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o The job evaluation system used measured skill. effort,
responsibility and working conditions and the same
system was used for all classes of employees.
Check the system used:
o State Job Match
o Designed Own (specify)
~ Consultant's System (specify)
ROI CONSULTANTS
o Other (specify)
@ Health insurance benefits for male and female classes
of comparable value have been evaluated and:
~ There is no difference and female classes are not
at a disadvantage.
o There is a difference and the maximum salaries
reported include the monthly amount paid by the
employer for health insurance.
C) Information in this report is complete and accurate.
e The report includes all classes of employees over
which the jurisdiction has final budgetary approval
authority.
Result from Salary Range Worksheet
For Department Use Only
Postmark Date of Report
Jurisdiction 10 Number
City
PRIOR LAKE
Phone
State
MN
Z'
~5372
( 612
) 447-4230
o No salary ranges/performance diHerences.
o Check here if both of the following apply; otherwise, leave
blank.
a. Jurisdic:Jon does not have a salary range for any jOb
class.
b. Upon request, jurisdic:ion will supply documentation
showing that inequities between male and female
classes are due to performance differences.
Note: Do not include any documentation regarding
performance with this form.
o An official notice has been posted at
PRIOR LAKE CITY HALL BULLETIN BOARD
(promlnenr locarion)
informing employees that the Pay Equity Implementation
Report has been filed and is available to employees upon
request. A copy of the notice has been sent to each exclusive
representative, if any, and also to the public library. The report
was approved by:
CITY COUNCIL
Igovernmg boGy)
WESLEY M. MADER
Ictllef elec:ed offiCIal. prrnr)
MAYOR
Icnief elec:ed offiCIal, signarure)
FEBRUARY 2. 1998
ltirle)
Idare)
o % is the result of average years to salary range maximum for male classes divided by the
average years to salary range maximum for female classes.
Results from Exceptional Service Pay Worksheet
Cl 20% or less of male classes receive ESP.
o % is the result of the percentage of female classes receiving ESP divided by the percentage
of male classes receiving ESP.
$ 3.144.343.88 is the annual payroll for the calendar year just ended December 31.
(Part F on Back)
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Jurisdiction: City of Prior Lake
Contact: Bret Woodson
Date: January S, 1998
Phone: 612 447-4230
COM P L I A N C E
R E P 0 R T
The statistical analysis, salary range and exceptional service pay test
results are shown below. Part I is general information from your Pay
Equity Report data. Parts II, III, and IV give you the test results.
For more detail on each test, refer to the guidebook.
I. GENERAL JOB CLASS INFORMATION
Male Female Balanced All Job
Classes Classes Classes Classes
# Job Classes 24 9 0 33
# Employees 51 17 0 68
Avg. Max Monthly
Pay per Employee 4,074.49 3,058.94 3,820.60
II. STATISTICAL ANALYSIS TEST
a. # at or above Predicted Pay
b. # Below Predicted Pay
c. TOTAL
d. % Below Predicted Pay
(b divided by c = d)
Male Female
Classes Classes
13 5
11 4
24 9
45.83 44.44
A. UNDERPAYMENT RATIO = 103.1*
*(Result is % of male classes below predicted pay divided by % of
female classes below predicted pay.)
B. T-TEST RESULTS
Degrees of Freedom (DF)
66
Value of T =
-.589
a. Avg. diff. in pay from predicted pay for male jobs $ 7
b. Avg. diff. in pay from predicted pay for female jobs = $ 17
III. SALARY RANGE TEST = 0.00% (Result is A divided by B)
A. Avg. # of years to max salary for male jobs = 3.00
B. Avg. # of years to max salary for female jobs = 0.00
IV.
.
EXCEPTIONAL SERVICE PAY TEST =
0.00%
(Result is B divided by A)
12.50*
0.00
A. % of male classes receiving ESP
B. % of female classes receiving ESP
* (If 20% or less, test result will be 0.00)
Version 3.0 (1993)
1/05/98
Job
Number Class Title
------------------------------
1 City Manager
2 City Engineer
Finance Director
4 Chief of police
5 Planning Director
6 Parks and Recreation Director
7 Assistant City Manager
8 police Lieutenant
9 Assistant City Engineer
10 Building Official
11 Public works Supervisor
12 Parks Supervisor
13 police Sergeant
14 Water Resources Coordinator
15 Planning Coordinator
16 Detective
17 Recreation Supervisor
18 Building Inspector
19 Patrol Officer
20 Engineering Technician IV
21 Planner
22 Executive Secretary
23 Accountant I
24 Engineering Tech III
25 Maintenance Leadworker
26 Maintenance Worker VI
27 Engineering Tech I
28 Maintenance Worker V
29 Community Service Officer
30 Secretary
31 Accounting Clerk
32 Billing Clerk
33 Receptionist/Secretary
Male Female
Empl Empl
Job List
1
1
1
1
1
1
1
o
1
1
1
3
1
o
2
1
2
10
2
o
o
o
1
3
1
1
9
1
o
o
o
o
Total
Empl
o
o
o
o
o
o
o
o
1
o
o
o
o
1
o
o
o
2
o
1
1
1
o
o
o
o
1
o
7
1
1
-;-
Work
Sex Points
1
1
1
1
1
1
1
1
1
1
1
1
3
1
1
2
1
2
12
2
1
1
1
l'
1
1
10
1
7
1
1
M
M
M
M
M
M
M
M
F
M
M
M
M
M
F
M
M
M
M
M
F
F
F
M
M
M
M
M
M
F
F
F
F
Page
1
Max Mo.
Salary
Predicted Pay
Pay Difference
283
253
238
238
223
223
223
218
218
203
203
203
188
188
173
173
173
158
158
158
158
143
143
143
128
113
113
98
98
98
98
98
83
7,027.00
6,279.00
5,891.00
5,891.00
5,558.00
5,558.00
5,558.00
5,184.00
5,184.00
4,822.00
4,822.00
4,822.00
4,466.00
4,466.00
4,305.00
4,305.00
4,305.00
4,118.00
4,118.00
4,118.00
4,118.00
3,831.00
3,832.00
3,832.00
3,512.00
3,200.00
3,200.00
2,632.00
2,632.00
2,632.00
2,632,00
2.632.00
2,348.00
7048.77
6272 . 54
5907.50
5907.50
5487.08
5487.08
5487.08
5341. 24
5341,24
4823.55
4823.55
4823.55
4524.50
4524.50
4294.47
4294.47
4294.47
4110.18
4110.18
4110.18
4110.18
3816.53
3816.53
3816.53
3403.34
3094.40
3094,40
2641.60
2641.60
2641,60
2641.60
2641,60
2188,80
-21.77
6.46
-16.50
-16.50
70.92
70.92
70,92
-157.24
-157,24
-1. S5
-1.55
-1. 55
-58.50
-58.50
10.53
10.53
10.53
7.82
7.82
7.82
7.82
14.47
15.47
15.47
108.66
105.60
105.60
-9.60
-9.60
-9.60
-9.60
-9,60
159.20
Version 3.0 (1993)
. .
Posting Date: 2/3/98
JURISDICTION NAME:
City of Prior Lake
NOTICE
1997 PAY EQUITY REPORT
This jurisdiction is submitting a pay equity implementation report to the Minnesota Department of
Employee Relations as required by the Local Government Pay Equity Act, Minnesota Statutes 471.991
to 471.999.
The report is public data under the Minnesota Government Data Practices Act, Minnesota Statutes,
Chapter 13. That means that the report is available to anyone requesting this information.
This notice is being sent to all exclusive representatives in this jurisdiction. In addition, this notice must
remain posted in a prominent location for at least 90 days from the date the report was submitted.
For more information about this jurisdiction's pay equity program, or to request a copy of the
implementation report, please contact:
Bret Woodson. Assistant City Manager
City of Prior Lake
16200 Eagle Creek Avenue
Prior Lake. MN 55372
447-4230
For more information about the state pay equity law, you may contact:
Pay Equity Coordinator
Minnesota Department of Employee Relations
Second Floor, Centennial Office Building
658 Cedar Street
St. Paul, MN 55155-1603