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Home My WebLink About9B - Construction of the Library CITY COUNCIL AGENDA REPORT SEPTEMBER 8, 1998 9B PAUL HOKENESS, PARKS AND RECREATION DIRECTOR CONSIDER APPROVAL OF RESOLUTION 98-XX AWARDING BID FOR THE CONSTRUCTION OF THE LIBRARY/RESOURCE CENTER AND RESOLUTION 98-XX AWARDING BID FOR THE EXCAVATING, DEMOLITION, AND MOVING OF UTILITIES. DISCUSSION: Historv On July 20, 1998 the City Council authorized the advertisement and solicitation of bids for the Library/Resource Center. Two bid packages were prepared and distributed. , _ ._-l., Bid package #1 included the Excavation, Demolition, and Moving of Utilities, and was bid separately from the construction ofthe building. Bid package #2 included the construction of the building. Bid package #3 will take place later in the construction phase and will include millwork, carpeting and furnishings. The purpose for bidding three different packages is to take advantage of the sales tax exemption and to save money. Current Circumstances On Thursday, August 20, 1998 at 2:30 p.m. bid package #1 and #2 were opened at the Fire Station and the following are the tabulations for both bids: BID PACKAGE #1 TABULATION EXCAVATION, DEMOLITION, AND MOVING UTILITIES 1. ... ............Lloyd Yes 110,000 2. G.L. Contracting Yes 122,855 3. R.U.D. Yes 124,682 4. Rycon Yes 138,864 There were no alternates with the excavating, demolition, and moving of utilities. The apparent low bidder is Lloyd Excavating Inc at a bid cost of $11 0,000.00. K:\P'1lcl2bb'iR~fe'~f~S!.~!~~!P:,99rFo<f~~t,PM?hk::5ta 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER BID PACKAGE #2 TABULATION BUILDING CONSTRUCTION I 1. Fulco Yes"'~ Yes 1,980,300 - 9,200 .. 2. CM Construction Yes Yes 1,985,000 -14,000 3. RJM Yes Yes 1,997,000 -14,000 4. Met-Con Yes Yes 2,016,969 -14,500 5. Meisinger Yes Yes I 2,040,000 -14,500 6. Frerichs Yes Yes I 2,048,000 -21,000 7. I The Builders I Yes I Yes I 2,071,000 i -14,500 I 8. I Rochon I Yes I Yes I 2,109,491 I - 8,200 19. I James Steele I Yes I Yes 12,118,700 I -15,000 I 10. I Marcon I Yes I Yes I 2,159,672 I -14,000 i:ijl~I~lili~llljl!'llill""fJII~IIIIIIIII.llllll.ltl!~~II~IIII!III!llil~II~lljlllllllll~~~~~1111111111111111111111111 -10,800 +5,000 -2,500 +1,050 1,963,850 - 4,000 +5,500 -2,400 + 1,200 1,971,300 - 6,000 +7,000 -3,000 +9,000 1,990,000 - 5,400 +6,825 -2,500 +7,439 2,008,833 - 3,000 +7,400 -3,000 + 1,200 2,028,100 - 9,000 +6,000 -4,000 + 500 2,020,500 - 2,600 +7,000 -3,400 +1,200 2,058,700 - 5,400 +6,423 -3,433 + 1 ,085 2,099,966 - 3,800 +6,800 -3,600 +7,500 2,110,600 -2,600 +6,400 -2,300 + 1,100 2,148,272 Five alternates were bid. The Building Committee is recommending acceptance of the Alternates # 1 and #2. Each is described below: · Alternate # 1 is copper roof over the Resource Center. Though copper roofs are very attractive it was felt that the added expense could not be justified. The suggested roof will be a standing seam metal roof. · Alternate #2 is construction necessary to include a fireplace in the Library. We would recommend deleting this additional construction, (footings and flue work). Viereck Fireplace has agreed to donate and install the fireplace. In other words we can still have our fireplace with minor modifications to the building. · Alternate #3 is specialty lighting in the interior porch area. It was also felt that this lighting was not essential to the project. . Alternate #4 was lighting. The Committee felt that for safety reasons we should include this lighting. The cost of this alternate is included in the base bid. . Alternate # 5 was a custom flue that would be needed only if we selected the copper roof. With the deletion of Alternate #1 this is no longer an issue. Acceptance of Alternate # 1 and #2 brings the cost of the building construction to $1,960,300.00 with Fulco being the apparent low bidder. ISSUES: Lloyd Contracting, the apparent low bidder for excavation has a considerable amount of experience and is a very reputable firm. Fulco, the apparent low bidder for the building has experience building Libraries and most recently completed the Belle Plaine Library. Both vendors are recommended for award of bid. Staff also recommends that we waive the building permit related fees on this project as we did with the Maintenance Center and the Fire Station. CONCLUSION: If approved by the City Council the construction of the Library (the earthwork) could cornrnence as soon as Septernber 10th with ground breaking scheduled for September 17 at 6:30 p.m. K:\PAUL\AGDEN.REP\AGLIBBID.DOCCity of Prior Lake FINANCIAL IMP ACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: The original 1996 estimated budget for the Library/Resource Center was $2,500.000.00. Based upon the bids received the budget is set forth below: Professional Services (actual) $ 216,000.00 $1,960,300.00 $ 110,000.00 $ 12,340.00 $ 180,700.00 $ 19,010.00 $ 1,650.00 $2,500,000.00 Building Construction (actual) Earthwork, Demolition, Moving Utilities (actual) Fill (estimate) Millwork and Flooring (estimate) Surveys and Testing (estimate) Eliminating Minnegasco Building (actual) Total Project Budget The above figures include the sales tax savings achieved through separately bidding eleven major material categories. We are pleased that the project is within budget and will continue to work during construction to achieve savings without sacrificing quality. 1. Approve Resolution 98-XX authorizing award of bids for the Prior Lake Library and Resource Center excavation, demolition, and moving of utilities to: Lloyd Excavating Inc. - $110,000.00. 2. Approve Resolution 98-XX authorizing award of bid for the Prior Lake Library/Resource Center building construction including Alternates #1 and #2 to: Fulco Construction - $1,960,300.00. 3. Table this Agenda item for a specific reason. 4. Deny this Agenda item for a specific reason. Staffrecornmends Alternatives No.1 and No.2. Motion and second to approve Resolution 98-XX authorizing the award of bid to Lloyd Excavating Inc., for excavation, demolition, and moving of utilities in the amount of $110,000.00 and motion and second to approve Resolution 98-XX authorizing the award bid to Fulco Construction for the construction of the Library/Resource Center in the amount of $1,960,300.00 including Alternates #1 and #2 and authorize the M and City Manager to enter into a contract with both coU pr ~e we. according to the plans and specifications. K:\P AUL\AGDEN.REP\AGLIBBID.DOC RESOLUTION 98-XX RESOLUTION AUTHORIZING THE AWARD OF BID FOR THE CONSTRUCTION OF THE LIBRARY/RESOURCE CENTER EXCAVATION, DEMOLITION, AND MOVING OF UTILITIES MOTION BY: SECOND BY: . ..l., .1., . WHEREAS, On February 25, 1997 the citizens of Prior Lake passed a referendum which included a Library/Resource Center, and WHEREAS, the plans and specifications for the Library/Resource Center have been approved by the'City Council, and, WHEREAS, the Parks and Library Referendum allocates funds for the construction of a new Library/Resource Center, and, WHEREAS, bids have been solicited and received for the construction of the Library/Resource Center - excavation, demolition, and moving of utilities and the following companies have submitted bids: EXCAVATION, DEMOLITION, AND MOVING OF UTILITIES 11. Lloyd Yes 110,000 I 2. G.L. Contracting Yes 122,855 I 3. R.D.D. Yes 124,682 I 4. Rycon Yes 138,864 and, LIBq~~~b~le Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, hereby awards bid to Lloyd Excavating Inc. for the excavation, demolition, and moving of utilities of the Library/Resource Center at a cost not to exceed $110,000.00 with a project completion date of October 15, 1998; and, FURTHER, that the funds for such excavation, demolition, and moving of utilities be drawn from the Parks and Library Referendum Funds; and, FURTHER, The City Manager is hereby authorized to return bid securities submitted with the proposals to the vendors following the execution of contracts; and, FURTHER, The Mayor and the City Manager are authorized to execute the contract on behalf of the City. Passed and adopted this 8th day of September, 1998. YES NO I Mader I Kedrowski I Schenck Petersen Wuellner Mader Kedrowski Schenck Petersen Wuellner {Seal} City Manager City of Prior Lake LlBDAWDI.DOC w~ ~::;9 RESOLUTION 98-XX RESOLUTION AUTHORIZING THE AWARD OF BID FOR THE CONSTRUCTION OF THE LIBRARYIRESOURCE CENTER BUILDING CONSTRUCTION MOTION BY: SECOND BY: WHEREAS, On February 25, 1997 the citizens :of Prior Lake passed a referendum which included a Library/Resource Center, and WHEREAS, the plans and specifications for the Library/Resource Center have been approved by the City Council, and, WHEREAS, the Parks and Library Referendum allocates funds for the construction of a new Library/Resource Center, and, WHEREAS, bids have been solicited and received for the construction of the Library/Resource Center - building and construction and the following companies have submitted bids: BUIDLING CONSTRUCTION __1.11111.11'.1..111 1. Fulco . Yes Yes 1,980,300" '~9,200 ~10,800 +5,000 -2,500 +1,050 1,963,856 2. CM Construction Yes Yes 1,985,000 -14,000 - 4,000 +5,500 -2,400 +1,200 1,971,300 3. RJM Yes Yes 1,997,000 -14,000 - 6,000 +7,000 -3,000 +9,000 1,990,000 4. Met-Con Yes Yes 2,016,969 -14,500 - 5,400 +6,825 -2,500 +7,439 2,008,833 5. Meisinger Yes Yes 2,040,000 -14,500 - 3,000 +7,400 -3,000 +1,200 2,028,100 6. Frerichs Yes Yes 2,048,000 -21,000 - 9,000 +6,000 -4,000 + 500 2,020,500 7. The Builders Yes Yes 2,071,000 -14,500 - 2,600 +7,000 -3,400 +1,200 2,058,700 8. Rochon Yes Yes 2,109,491 - 8,200 - 5,400 +6,423 -3,433 +1,085 2,099,966 9. James Steele Yes Yes 2,118,700 -15,000 - 3,800 +6,800 -3,600 +7,500 2,110,600 10. Morcon Yes Yes 2,159,672 -14,000 -2,600 +6,400 -2,300 +1,100 2,148,272 and, LIBP~~~'~gle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, hereby awards bid to Fulco for construction of the Library/Resource Center at a cost not to exceed $1,960,300.00 with a project completion date of November 1, 1999; and, FURTHER, that funds for such construction of the building be drawn from the Parks and Library Referendum Funds; and, FURTHER, The City Manager is hereby authorized to return bid securities submitted with the proposals to the vendors following the execution of contracts; and, FURTHER, The Mayor and the City Manager are authorized to execute the contracts on behalf of the City. Passed and adopted this 8th day of September, 1998. YES NO Mader Kedrowski Schenck Petersen Wuellner Mader Kedrowski Schenck Petersen Wuellner {Seal} City Manager City of Prior Lake USDA WD2.DOC