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HomeMy WebLinkAbout5J - 1998 City Directives CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: SUBJECT: OCTOBER 19, 1998 5J BRET WOODSON, ASSISTANT CITY MANAGER 1998 CITY COUNCIL DIRECTIVES STATUS REPORT DISCUSSION: Current Circumstances The purpose of this agenda item is to review the status of various directives the City Council has made to the staff to accomplish certain work during 1998. In an effort to assure that Council concerns are addressed, the staff maintains a list of "Directives". The directives are organized on an annual basis. As of this point in 1998, the City Council has referred sixty-nine directives to the staff for completion. Of those, a total of fifty-six are complete, and thirteen are either ongoing or underway. For those that are incomplete, we have provided an estimated date of completion. In addition, there are two directives remaining from 1997. Issues: If the Council has questions on the staff interpretation of a directive or its present status, the October 19 meeting would be an appropriate time for such a discussion. ALTERNATIVES: 1. Accept, as part of the Consent Agenda, the 1998 Directives as presented. Amend Directives as desired and adopt amended Directives. 2. RECOMMENDATION: Alternative 1. ACTION REQUIRED: Motion and Second as part of the Consent Agenda to approve the Directive r status report as presented. REVIEWED BY: 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 1998 CITY COUNCIL DIRECTIVES revised 10/12/98 4/21/97 97-14 Public Works and Parks 10/30/98 and Recreation 8/18/97 97-36 P1anning/Public Works 11/02/98 1/5/98 98-01 Planning 1/20/98 1/5/98 98-02 All Ongoing 1/5/98 98-03 Administration Update 1/5/98 98-04 Administration 2/13/98 1/5/98 98-05 Administration 1/20/98 1/5/98 98-06 Planning 2/01/98 1/20/98 98-07 Planning 3/18/98 1/20/98 98-08 City Council 1/23/98 1/20/98 98-09 Lake Advisory Committee 7/6/98 98DIR.DOC Parks Advisory and Lake Advisory Committee review wet lands and return to the Council with recommendations on land that does not currently serve a public purpose. Initiate a process to approve an official map showing the ring road as part of the Priordale area redevelopment. Prepare Bluff Ordinance definition to protect the slope and slope stability of bluffs for Council consideration and approval. Develop Return for Investment evaluation on purchases, incorporate into agenda report. Check whether City of Prior Lake committed to a town meeting on the Amphitheater Proposal in letters to residents. Workshop agenda items: Cable TV Utilization and City Council Bylaws Place ad in Prior Lake American and provide copies of City Council Applications. Write a letter to those homeowners affected by the new flood plain regulations. As part of new zoning ordinance, clarify language in bluff ordinance by adding diagrams, and defining "landing" and "deck" so they may not be interposed. Consider applying bluff ordinance to lots outside shoreline district. Have suggestions for February 13th and 14th Workshop Agenda to City Manager. Meet with representatives from Sportsmen's Club, Snowmobile Clubs, and Prior Lake Association, DNR, Sheriffs Office, etc., to discuss the lake accesses and thin ice issues for next year to see if there is a ....'lJND.'....P;.R.'W.A.'..'.y.'..'.'...'.....".'.'. ..... .. .. -. .' ........... .. .. ..,. . .. '" ........... ... ... .. . . ................ :::: .:::...:...... . ..:....:.....::: :::::::::::::::::::;:;:: .............................................. ........................................... .................................... .... ............ ..... ......... ............ .... ......... ........... .. ........ ......... ..... ....... ........ 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Daflf',>.,"""".. . 1/20/98 1/20/98 2/2/98 2/2/98 2/17/98 3/2/98 3/2/98 3/2/98 3/2/98 312/98 3/2/98 98D1R.DOC 1998 CITY COUNCIL DIRECTIVES revised 10/12/98 98-10 98-11 98-12 98-13 98-14 98-15 98-16 98-17 98-18 98-19 98-20 City Attorney 4/20/98 Planning 3/24/98 Administration 3/2/98 Planning 2/20/98 Planning/City Attorney 8/3/98 Admin 4/6/98 Admin, Engineering, Council Subcommittee 3/16/98 Parks and Recreation 11116/98 Parks and Recreation 4/6/98 Parks and Recreation 4/6/98 Public Works 3/16/98 coordinated way to implement appropriate safety measures for snowmobiles, thin ice, etc. for next winter. Report to Council on how the City can better regulate problems of residential noise such as dirt bikes. As part of new zoning ordinance, address rooftop screening and landscaping requirements for commercial buildings. Calculate the cost of cable-casting all advisory body meetings for the remainder of the year and report to City Council. Check to determine if there are engineers who will provide a certification of slope stability as required by the new bluff ordinance language. If none can be found, then consider what if any amendments are appropriate to the new bluff ordinance. Staff investigate the process by which proceeds of land sales could be placed in redevelopment fund. Strategic Plan and Purchasing Policy as workshop items within 60 days. Reconsider CSAH 42/ Rutgers / Timothy intersection to reach solution acceptable to Savage, Scott County, and Prior Lake. Recommend whether the sidewalk along Northwood Road should be plowed in Winter 1999 together with annual maintenance policy review. Provide a report to the Council which recommends on or off street parking for fisherpersons along CSAH 21. Report to the Council regarding alternate accesses for use once Shady Beach is closed. Prepare a resolution for City Council consideration requesting a speed study to review the speed on CSAH 12 from TH 13 to CSAH 17. 2 DONE DONE DONE DONE DONE-SEE 10/9 UPDATE DONE DONE ....pH. .n. H.A)..H...C..H. E. H .DH ......0... H.N. .... ......................... ... ...... . . . ............. .. .... ... ....... . ............ :;:;: .::::;:.;.;....::::::..:::::.}..::::...::::::=;:;::=;:::;:::;:;: ............................................... .............................................. illll~II~I~~!illlill!!jlllll:111 DONE DONE DONE 1998 CITY COUNCIL DIRECTIVES revised 10/12/98 cc..... Meeting Date 3/2/98 98-21 Building 3/2/98 3/16/98 98-22 Admin 3/20/98 3/16/98 98-23 Parks 3/20/98 3/16/98 98-24 Planning 3/18/98 3/16/98 3/16/98 98-25 98-26 Administration Engineering 3/20/98 3/18/98 3/16/98 98-27 Administration 3/15/99 3/16/98 98-28 Parks 3/16/98 98-29 Engineering 3/16/98 98-30 Administration 4/6/98 98-31 City Attorney 4/6/98 98-32 Planning 4/6/98 98-33 Engineering 4/6/98 98-34 Planning 98DlRJ)()C 4/15/98 5/18/98 5/4/98 4/20/98 Allow certificates of occupancy and Building Permits for Burdick 3. Follow up with legislators on $2 million bill. Balanger, Wolff, Robling, Kelso. Check with Parks Advisory Committee on moving meeting night to Wednesday so that Jim Petersen can attend. Zoning Ordinance meeting 7:00 - 10:00 rather than 5:30 p.m. May go up to section 11.02 page 94 Arrange City Council and Tribal Council dinner Advise Lake Advisory Committee of the Inflow/Infiltration concerns of City Council along Northwood-be aware. Pete Schenck would like to help develop a Web site and Internet options with staff. Include cost analysis and what City intends to gain. Check with Savage on the possibility of a Joint Powers arrangement for striping ball fields. Research Wensmann/Pike Lake issue regarding overhead cost reduction. Check with LAC, PAC, PC, EDA to see if they want meetings cablecast. Negotiate agreement with Spring Lake Township in accordance with original draft of sewer and water agreement and staff recommendations. Prepare a resolution with findings of fact supporting the planning commission decision to deny a setback variance for a trash enclosure-Burdick properties. Staff explore putting a stop sign at Blind Lake Trail and Wilderness. Bring bluff ordinance. back to Council for discussion. 3 DONE DONE DONE DONE DONE DONE ::i~I::]~::~~I~~f~R~::::..:.:i ....""n.. .c" eH ....:;;;;.;;;;'t.."'.....1. .;i;:.................... :;:;.U' .... :::.3~1:::.y.::.,;;.);oI:::-Q:::::::::::::::;:::: ...........................................,... .............................................. ............................................... :.:~gii.4J!?y::~Sg~~:::::::I: ltuaBr!U:itBJ:: :: .................................... ........ .................................... ........ DONE DONE DONE DONE DONE DONE DONE 1998 CITY COUNCIL DIRECTIVES revised 10/12/98 ec < ::>.: :::>;<<<:~:>>>~ .-_................... .. ............... .--.................. lit~ti~~ 4/6/98 98-35 Administration Write a letter to petitioner confirming that DONE grandfathering with respect to building permit/bluff ordinance. 4/6/98 98-36 Parks and Engineering 6/15/98 Staff prepare a report regarding trees in the boulevard DONE and decorative street lighting. 4/20/98 98-37 Planning Ask Planning Commission to provide recommendations DONE to clarify bluff ordinance. Focus on: 1) Defining the term "engineer's certification"--clarify and determine if a synonym is better. 2) Identify the type(s) of structures which should be subject to the engineering required by the ordinance. 4/20/98 98-38 Mayor Contact youth group and arrange for a presentation for DONE the May 4 meeting identifying what has been done, present status and proposed activities. Provide a written overview to Council with agenda packet if possible. 5/4/98 98-39 Public Works Maintenance Install 30 MPH signs as appropriate along Blind Lake DONE Trail. 5/4/98 98-40 Mayor 7/6/98 Establish Task Force consisting of representation from DONE the neighborhood, Sportsmen's Club, Law Enforcement, City Council and staff to evaluate and provide recommendations to the City Council by July 1 regarding winter usage of Shady Beach Access. 5/4/98 98-41 Public Works Check to determine whether no parking with trailer DONE signs are installed within 2500 feet of the Shady Beach access. 5/4/98 98-42 Parks and Recreation Ask DNR whether Grainwood Fishing Pier could be DONE moved to Lakefront so that parking can be provided. 5/4/98 98-43 Administration 7/1/98 Review existing Youth Advisory Committee and its DONE function, evaluate what the City would like to do with regard to such issues, report to the Council about what role the City should play. 5/4/98 98-44 Parks and Engineering Advise Parks and Engineering that their meetings are DONE 98DIR.DOC 4 cc ....... Meeting . Date 5/4/98 5/4/98 5/18/98 6/1198 6/1198 6/1198 6/15/98 6/15/98 7/6/98 7/6/98 7/6/98 98DIR. DOC 1998 CITY COUNCIL DIRECTIVES revised 10/12/98 98-45 98-46 98-47 98-48 98-49 98-50 98-51 98-52 98-53 98-54 98-55 MIS/Administration not intended to be videotaped in the immediate future. Arrange to meet with Bob Jader to discuss the software the City uses and its appropriateness. Write letter to Bill Hennen indicating the City's position Write an Ordinance Change allowing for Waiver of Survey Requirements for Decks if I) Staff Visits the Site and Reviews the Documents to Ensure there is Minimum Risk to the City and it Complies with Zoning Ordinance Requirements, 2) The Property Owner Provides a Sketch and Letter of Indemnification and 3) A Handling Fee is Paid. Hold a Public Hearing to consider Glynwater 1 st addition Preliminary Plat and Conditional Use Permit Staff research cost sharing with watershed for storm water trunk fee justification report. Staff research possibility of cost sharing with County or state for Opticon pre-emptive emergency equipment. Provide a staff recommendation to City Council on Recognition for City employees for their contribution to storm clean-up efforts. Meet with Regency Coffee representatives. Administration Planning Planning Commission 6/22/98 Engineering Fire Department Administration 7/20/98 City Attorney/City Manager/Mayor and Councilmember Wuellner Administration 7/31/98 Administration Initiate cable franchise negotiations. Negotiate with Triax and consider other options. Address longer term issues of performance and alternative sources/operators. Mayor to select City Council representatives. City Attorney, City Manager, recommend modification of format of minutes as outlined by the Mayor. Prepare a report on when the City owned lake accesses should be closed by the City and the notification process used. Lake Advisory Committee 5 DONE DONE DONE DONE DONE DONE DONE DONE DONE DONE :\\(ilhbElfdrlt%t .................................... ....................................... ........................................ ....................................... ...:...:.:..fI)if:... ...........#..... ...9..' .S" ;6........g.. ........... ............ ...... .... ...... ............. 1:11':::':::.:::::1:::-:::::::.:,;:;::.;;;;:.:':;'::::::::1::.:: {;:;. 1998 CITY COUNCIL DIRECTIVES revised 10/12/98 . "'''' ... ,. '...n."."'.'.'t...'..' .Qg)'i}r~~inW> ..l\1]~~tiijg~umbef< J)ite . 7/20/98 7/20/98 7/20/98 7/20/98 7/20/98 8/3/98 8/3/98 8/3/98 8/17/98 9/21/98 9/21/98 L-i -'!!J;I 98DIR.DOC 98-56 98-57 98-58 98-59 98-60 98-61 98-62 98-63 98-64 98-65 98-66 Administration Annexation Task Force Revised (shortened) format of minutes to be followed. Review Spring Lake Township Annexation Report and make recommendations to the City Council. Hold a Public information meeting regarding Triax Cable prior to negotiating an agreement. Review process wherein City Manager has the authority to negotiate sale of City property for Brooksview Center 1 st Addition Lot 2, Block 3. If appropriate, City Manager to proceed. Prepare an ordinance reducing No Wake level to 903.5 Establish a plan to carry out recommendations outlined in Bob lader's report to City Council. Prepare revisions to Liquor Ordinance. Also prepare draft charitable gambling ordinance. Return to Council with revisions for approval. Using additional study with DNR and other resources, complete a comprehensive lake management study, with a consensus building approach, and return to City Council within 6 months with a report. City Council City Attorney Planning Administration / MIS 9/21/98 City Attorney/Police Dept. 12/21/98 Lake Advisory Committee 2/01/99 Planning and Engineering Staff review landslide problem at Pixie Point and return to Council with a proposal for consideration. Address liability issue. Prepare an agreement with Dave Hansen wherein he will comply with existing ordinance or new ordinance for irrigation and rooftop screening for property at 17001 Fish Point Road within twelve months and provide City with appropriate financial security. Provide Dave Hansen with information and documentation showing he will obtain permanent certificate of occupancy entering into the above agreement so that he may obtain financing. Planning Planning 6 .. 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Hif.QQ~~ip.g:~I::::::::::::::t::::~:: ...... ...................... ............... . . ....................... .~::iy.itipWp.r9P~i~r::~2 illlllllllllll!III:I!:1111111111 t~~ttttttttftfft~~ttff~~~~tt~~~~~ .............................................. ............................................................................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... ............................................................................................. ............................................................................................. .............................................. :~m~~~t~tttttttt~~ttt~It~t~~~~~~f~~tf DONE 1998 CITY COUNCIL DIRECTIVES revised 10/12/98 10/5/98 Work Session 98-67 Finance 11/16/98 10/5/98 Work Session 98-68 Public Works 11/2 /98 10/5/98 98-70 Planning 11/2/98 98DIR.DOC Consider modifying form contract to require certification that claims for change orders are true, accurate and correct to protect against fraudulent claims. Also calculate the interest costs associated with conducting Special Assessment hearings at the beginning, mi~d~.e or end ~f the construction work. Complete the following WIth respect to 1999 Public Improvement Projects: 1) Consider connection of Hope and Lemley. 2)Get county commitment to specific construction year for CSAH 42.3) Explore how downtown lights can be replaced for safety sake without duplicating effort and cost. Address concerns resldents' raised at the October 5 meeting regarding the proposed zoning ordinance. 7 ?tlNDEmW:A&t:fff:I~ .. ......... {:U~mgK}yI!I:~~~:::::I::: ..'....... .... .......... ..... 0... .... .. ..... :r::~:::?~:~:?~ :~:~:~:~:::~:f::~\:~:~;.;::: ::::; ..... ,........... .... ................................;.;.;. ........... ....... .......-..-.----_....... .....IJND..............ERJ..........W;.....j\......y......................... ..... . . -, . ........... .. ....... ....... ........... . ... .. . . . . . . . . . . . . . . . . . . . :::::,':.:::: :.;',",' :=-:.; ;::.:';:: ::::::;:::::::::;::::::: ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................................................................. :.;.;.;.;.:-:.:.:.:.:.;.:.:.:.;.;.;.;.;.;.;.:.:.:.:.;.:.:.;.:.:.:.:.:.:.:.;.:.:.:.:.:.:.:.:.: ................................... ..........