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HomeMy WebLinkAbout5C - Frontage Roads Feasibility Report - WSB STAFF AGENDA REPORT DATE: AGENDA #: PREPARED BY: OCTOBER 5, 1998 5C GREG ILKKA, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER CONSIDER APPROVAL OF RESOLUTION 98-XX AMENDING RESOLUTION 98-50 WHICH AUTHORIZED WSB & ASSOCIATES, INC. TO PREPARE FEASIBILITY REPORTS FOR FRONTAGE ROADS IN THE VICINITY OF TRUNK HIGHWAY 13 AND COUNTY STATE AID HIGHWAY 42. AGENDA ITEM: DISCUSSION: HISTORY At the April 20, 1998 City Council meeting the Council authorized WSB & Associates, Inc. to prepare feasibility reports for frontage roads in the vicinity of Trunk Highway 13 and County State Aid Highway 42 for a fee not to exceed $10,550. The agenda report for that meeting is included with this report. This agenda item is for housekeeping purposes to document that the funding for these reports is to be drawn from the construction fund. The agenda report recommended that the funds for this report be advanced from the construction fund and reimbursed at the time of construction through either bond proceeds or assessments. The resolution however did not include an explicit funding appropriation from the construction fund. Subsequent to the authorizing resolution it has become standard practice to explicitly identify funding sources in the resolution for unbudgeted expenditures. The contract for this report was executed by City officials on June 15, 1998. CURRENT CIRCUMSTANCES The feasibility report is underway and should be completed by the end of October. The consultant has submitted a 162m'J3~cCreek Ave. S.E" Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER FISCAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: lH13FRT2.DOC partial billing, but until this housekeeing item is taken care of the staff cannot recommend payment. ISSUES None. CONCLUSION The amended resolution should be adopted to clarify that funding for the feasibility study be drawn from the construction fund. The authorized not to exceed amount of the contract is $10,550. The unencumbered construction fund balance as of September 22 was approximately $190,000. There are three alternatives for the City Council to consider: 1. Approve Resolution 98-XX amending Resolution 98-50 which authorized WSB & Associates, Inc. to prepare Feasibility Reports for three frontage roads in the vicinity of Trunk Highway 13 and County State Aid Highway 42. 3 Deny this item for a specific reason and provide staff with direction. 4. Table this item until some date in the future. A motion and second to approve Resolution 98-XX amending Resolution 98-50 which authorized WSB & Associates, Inc. to prepare Feasibility Reports for three frontage roads in the vicinity of Trunk Highway 13 and County State Aid ighway 42 funded through the construction fund. ~J RESOLUTION 98-XX RESOLUTION AMENDING RESOLUTION 98-50 WHICH AUTHORIZED WSB & ASSOCIATES, INC. TO PREPARE FEASIBILITY REPORTS FOR THREE FRONTAGE ROADS IN THE VICINITY OF TRUNK HIGHWAY 13 AND COUNTY STATE AID HIGHWAY 42. MOTION BY: SECOND BY: WHEREAS, Resolution 98-23 directed City staff to investigate frontage roads from Rutgers Street to Commerce Avenue and from Harbor Place to Rutgers Street, and WHEREAS, Resolution 98-23 further directed that improvements to the TH 13, Commerce Avenue and Boudins Street area be programmed in the C.I.P. for completion as soon as feasible, and WHEREAS, Resolution 98-50 authorized WSB & Associates, Inc. to prepare feasibility reports for three frontage roads in the vicinity of Trunk Highway 13 and County State Aid Highway 42 for a fee not to exceed $10,550, and WHEREAS, Resolution 98-50 did not explicitly appropriate funds for the completion of these reports. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, Resolution 98-50 is hereby amended as follows: "BE IT FURTHER RESOLVED, funding for these feasibility reports shall be from the unencumbered construction fund balance." Passed and adopted this 5th day of October, 1998. YES NO Mader Kedrowski Petersen Schenck Wuellner Mader Kedrowski Petersen Schenck Wuellner {Seal} Frank Boyles City Manager City of Prior Lake 1H13FRU.DOC qg -'1 STAFF AGENDA REPORT AGENDA ITEM: APRIL 20,1998 9B GREG ILKKA, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER CONSIDER . APPROVAL OF RESOLUTION 98-XX AUTHORIZING WSB & ASSOCIATES, INC. TO PREPARE FEASIBILITY REPORTS FOR FRONTAGE ROADS IN THE VICINITY OF TRUNK HIGHWAY 13 AND COUNTY STATE AID HIGHWAY 42. DATE: AGENDA #: PREPARED BY: DISCUSSION: H/STORY The City of Prior Lake, MnDOT, the City of Savage, and Scott County have previously conducted a corridor study for Trunk Highway (TH) 13 from TH 101 in Savage to the southern limits of the City of Prior Lake. As a part of that process the number, type, and locations of intersections along TH 13 was reviewed and a long term access plan was developed. The corridor study included a recommendation that the intersection of Commerce Avenue and TH 13 should be reconstructed further south to provide a full access intersection. The study also recommended that Boudin Street and TH 13 become a right-in-right-out intersection. Additionally, these intersections became a focus in recent discussions about the proposed Rainbow development in Savage, when the residents of Timothy Avenue raised concerns about a traffic signal on CSAH 42 and access to their neighborhood. As a result of those discussions Council adopted resolution 98-23, copy attached, which directed staff to investigate frontage roads from Rutgers Street to Commerce Avenue and from Harbor Place to Rutgers Street, and report back to Council. Resolution 98-23 further directed that improvements to the TH 13, Commerce Avenue and Boudins Street area be programmed in the C.I.P. for completion as soon as feasible. A feasibility report for this project is required to properly scope out the work and identify funding sources. 162003~~reek Ave, S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER _ ~.;;-__u CURRENT CIRCUMSTANCES MnDOT and the City of Savage have gone forward with a project to improve TH 13 from TH 101 to CSAH 42 which will be constructed this season and completed in 1999. This project was funded by the City of Savage with Cooperative Agreement funding from MnDOT. With regards to a TH 13 frontage road, we are currently waiting for a MnDOT response to our proposal regarding some disagreements the City had with the corridor study recommendations. Once we receive their response we will share it with Council, if it is satisfactory we will recommend that the Council approve the Long Term Access Plan for TH 13 as amended for Franklin Trail North and South. Approval of the plan will open the door for Cooperative Agreement funding through MnDOT to pursue projects to improve TH 13 in the City of Prior Lake. In regards to one or more CSAH 42 frontage roads, there will be a traffic signal at Rutgers Street and CSAH 42, but there will be no other signals between TH 13 and Boone Avenue. Under projected traffic volumes, someday that will be the only intersection which will retain full access. Therefore, it makes sense to provide for access and connectivity for the neighborhoods. Due to committments for the 1998 Improvement projects, City staff does not have the time to perform this work. A fee proposal was requested from WSB & Associates, Inc. to perform this work for the City. WSB & Associates, Inc. is the firm that worked with Savage and MnDOT to successfully implement the TH 13 improvement between TH 101 and CSAH 42. Their proposal to prepare feasiblity reports for all frontage roads is $10,550. If only one report is desired the cost would be $5,200 for the CSAH 42 frontage roads report or $6,600 for the TH 13 frontage road report. ISSUES If any or all of these projects are to be incorporated into this years C.I.P. update for implementation in the next five years it is imperative that we move forward with these feasibility mI3FRNT.DOC FISCAL IMPACT: ALTERNATIVES: m13FRNT.DOC ~ reports now. As it stands, we will only have preliminary results by the time the C.LP. is reviewed by the Council. TH 13 in the City of Prior Lake is, and will become more so, a dangerous roadway. Implementation of the Long Term Access Plan is one step in addressing this issue. In light of this, does the Council believe these projects are worthy of pursuing? The proposed Rainbow developoment in Savage will draw increased traffic to this segment of CSAH 42. These traffic volumes will make it difficult and dangerous for residents in the area to access CSAH 42. Frontage roads to Rutgers Street will make access to CSAH 42 easier and safer. A frontage road along CSAH 42 would require '"the condemnation of several homes. The County would directly benefit from such a project by eliminating private driveway' accesses from CSAH 42, and should cooperate on a joint project. CONCLUSION The Council should consider the access issues in the vicinity of TH 13 and CSAH 42 and approve studies for frontage roads in this area. The studies will provide information on which informed decisions can be made. To make a decision regarding the viability of these projects, one way or the other, in the absence of this information would be improvident. The cost to prepare feasiblity reports for all three frontage roads would be $10,550. If only one report is desired, the CSAH 42 frontage roads report would cost $5,200, or for the TH 13 frontage road report, $6,600. It is oroDm;~d th~t these costs will be ~nced from the Construction Fund ana le1tnbursed at the time of construction t~ Dond proceeds or assessment~ As the proposed fees retlect, there are eHiciencies achieved. by performing both studies simultaneously. There are three alternatives for the City Council to consider: 1. Approve Resolution 98-XX authorizing WSB & Associates, Inc. to prepare Feasibility Reports for three RECOMMENDED MOTION: REVIEWED BY: nU3FRNT.DOC frontage roads in the vicinity of Trunk Highway 13 and County State Aid Highway 42. 2. Amend and Approve Resolution 98-XX for any combination of Feasiblity Reports. 3 Deny this item for a specific reason and provide staff with direction. 4. Table this item until some date in the future. A motion and second to approve Resolution 98-XX authorizing WSB & Associates, Inc. to prepare Feasibility Reports for three frontage roads in the vicinity of Trunk Highway 13 and Cou ty State Aid Highway 42. ESOLUTION AUTHORIZING WSB & ASSOCIATES, INC. TO PREPARE TY REPORTS FOR THREE FRONTAGE ROADS IN THE VICINITY OF TRUNK HIGHWAY 13 AND COUNTY STATE AID HIGHWAY 42. MOTION BY: KEDROWSKI SECOND BY: SCHENCK WHEREAS, Resolution 98-23 directed City staff to investigate frontage roads from Rutgers Street to Commerce Avenue and from Harbor Place to Rutgers Street, and WHEREAS, Resolution 98-23 further directed that improvements to the TH 13, Commerce Avenue and Boudins Street area be programmed in the C.LP. for completion as soon as feasible. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,: MINNESOTA, WSB & Associates, Inc. is hereby authorized to prepare feasibility reports for three frontage roads in the vicinity of Trunk Highway 13 and County State Aid Highway 42 for a fee not to exceed $10,550. Passed and adopted this 20th day of April, 1998. YES NO Mader Mader X_ Kedrowski _X_ Kedrowski Petersen X Petersen Schenck X Schenck Wuellner ABSENT Wuellner {Seal} 162<lli9~ Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph, (612) 447-4230 / 'Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ....,-..; . A RESOLUTION CONCURRING WITH SCOTT COUNTY'S REQUEST TO PROVIDE A FULL ACCESS INTERSECTION AND INSTALLATION OF A TRAFFIC SIGNAL AT THE INTERSECTION OF CSAH 42 AND RUTGERS STREET; CLOSING TIMOTHY AVENUE AT COMMERCE AVENUE; RECOMMENDING NO CHANGE TO CSAH 42 AND TIMOTHY AVENUE INTERSECTION; AND DIRECTING STAFF TO INITIATE STEPS TO ACCOMPLISH LONG TERM IMPROVEMENTS. MOTION BY: KEDROWSKI SECOND BY SCHENCK WHEREAS, the City of Savage has received a development proposal that requested a, ' traffic signal at the intersection of Timothy Avenue and CSAH 42, and WHEREAS, the traffic study concluded a traffic signal at the intersection of Timothy Avenue and CSAH 42 was not feasible considering projected traffic volumes, and WHEREAS, the traffic study concluded that the Rutgers Street and CSAH 42 intersection is the appropriate location for a traffic signal, and WHEREAS, a traffic signal at the Rutgers Street and CSAH 42 intersection is consistent with Scott County access spacing guidelines and with the current efforts of the CSAH 42 Corridor Study, and WHEREAS, the City Council has held a Public Information Meeting to solicit public input on this issue. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA; the City of Prior Lake hereby concurs with the installation of a traffic signal at CSAH 42 and Rutgers Street to provide full access to CSAH 42 from the residential areas south of CSAH 42 in the City of Prior Lake and to proposed development north of CSAH 42 in the City of Savage and that the costs of such improvements be borne by the developer, the City of Savage, and/or Scott County. BE IT FURTHER RESOLVED, that the City shall close Timothy Avenue at Commerce Avenue concurrent with the improvement and installation of signal lights at the intersection of Rutgers and CSAH 42, and 16200 Eagle Creek Ave. S.E., Prior lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNI1Y E~IPLOYER " ... '-" " BE IT FURTHER RESOLVED, that improvements to the TH 13, Commerce Avenue and Boudin Street area to a common signalized full access intersection with the intent that it be programmed in the Capital Improvement Program for completion as soon as feasible, and BE IT FURTHER RESOLVED, that staff is directed to prepare a report for the City Council to include a frontage road from Commerce Avenue to Rutgers Street in the Capital Improvement Program and report back to the City Council, and BElT FURTHER RESOLVED, that staff be directed to investigate a frontage road from Harbor to Rutgers and report the findings to the City Council, and BE IT FURTHER RESOLVED, that the City of Prior Lake desires to leave the existing Timothy Avenue/Commerce Avenue/CSAH 42 intersection "as is" as of the date of this resolution subject to continuing discussions with the County, and BE IT FURTHER RESOLVED, that the Timothy Avenue/CSAH 42 intersection be., renamed Commerce/CSAH 42 upon completion of its separation from Timothy Avenue. ' Passed and adopted this 17th day of February, 1998. Mader Kedrowski I Petersen I Schenck I Wuellner YES X X X X X NO Mader Kedrowski Petersen Schenck Wuelln {Seal} 0J~ Frank Boyle City Man er City of P ake .