HomeMy WebLinkAbout10E - 1999 Improvement Projects
DATE:
AGENDA #:
PREPARED BY:
SUBJECT:
OCTOBER 5, 1998
10E
SUE MCDERMOTT, ASSISTANT CITY ENGINEER
CONSIDER APPROVAL OF RESOLUTION 98-XX, APPROVING
FEASmILITY REPORT AND CALL FOR A PUBLIC HEARING
ON 1999 IMPROVEMENT PROJECTS
DISCUSSION:
HISTORY
At the June I, 1998, City Council meeting, Council adopted Resolution
No. 98-71 authorizing staff to prepare a Feasibility Report for the 1999
Improvement projects as approved by the Council in the 1999-2003
Capital Improvement Program.
The following five project areas were considered for the report:
I. Reconstruction of Candy Cove Trail north of TH 13, Manor Road,
Hill Circle, Lemley Circle and Woodlawn Circle including storm
sewer, aggregate base, concrete curb and gutter, bituminous
surfacing, and appurtenant work.
2. Reconstruction of Centennial Street including storm sewer,
aggregate base, concrete curb and gutter, bituminous surfacing, and
appurtenant work.
3. Construction of utilities in North Shore Oaks First Addition
including sanitary sewer main, water services and appurtenant work.
4. Replacement of street lights along Main Avenue between Pleasant
Street and Dakota Street.
5. Reconstruction of CSAH 42 from McKenna Avenue to the west
City limits including storm sewer, watermain, bituminous surfacing,
bituminous trail way and appurtenant work.
Lift station renovations and the lift station telemetry system are also
scheduled for 1999 in the 1999 - 2003 Capital Improvement Program.
Due to the funding source (Trunk Reserve), the improvements are not
required to go through the M.S. 429 process and are not included in the
feasibility report.
162{9iO\~M8~e. S.E., Prior Lake, Minnesota 553'f2-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
CURRENT CIRCUMSTANCES
The attached report indicates the estimated City costs for each project,
along with preliminary assessment estimates. At the end of the
Feasibility Report, a project financing summary is included to show
project cost splits. The total estimated City project cost of the five
projects is $1,353,690.
The following is a commentary on each project with regard to project
need:
Area 1 -Candy Cove Park and Lakeside Manor Additions
Candy Cove Trail, Manor Road, Hill Circle, Lemley Circle, and
Woodlawn Circle have bituminous curb and surfaces with widths
varying from 26 feet to 32 feet. These roads were first paved between
1973 and 1975.
Area 2 - Centennial Street
Centennial Street has a gravel surface and is rural in nature with no curb '
and gutter. The area was originally platted in 1978.
Area 3 - North Shore Oaks First Addition
There are eight homes in North Shore Oaks First Addition. Several of
the property owners have requested sanitary sewer and water utilities to
replace failing septic systems and existing wells. Street reconstruction is
not a part of this project. Some street restoration will be required for
connection to the sanitary sewer in Ferndale Avenue.
Area 4 - Main Avenue Street Lil!hts
The purpose of the proposed project is to replace existing street lights on
Main Avenue in the downtown area due to deterioration of the existing
light poles and in conjunction with the downtown redevelopment
project.
Area 5 - CSAH 42 from McKenna to City Limits
CSAH 42 is currently a 2-lane rural roadway. This project includes road
improvements to a four-lane divided rural section, improvement of the
CSAH 42/CSAH 83 intersection and extension of watermain This
project will be accomplished through a cooperative agreement with
Scott County. At this time, the County is unsure if this project will be
constructed in 2000 or 2001.
The attached Feasibility Report outlines which portions of the cost for
the above projects will be assessed to the benefiting properties.
If the Council approves the Feasibility Report, the Chapter 429 special
assessment projects require public hearings to be conducted prior to
implementing the project. Staff proposes to conduct Informational
G:\AGENDA98\99FEAS.DOC
2
Meetings prior to the Public Hearings to help the residents understand
and answer any questions.
ISSUES:
ASSESSMENT METHOD
The feasibility report outlines two assessment methods, front footage
and unit, for Areas 1 and 2. Area I, Candy Cove Park and Lake Manor
Additions, contains both narrow lake lots and larger lots. Therefore, the
front footage method would be an appropriate method. In accordance
with the City's assessment policy, the benefiting properties would be
assessed for 40% of the cost of the improvements with the remaining
60% paid by ad valorem tax levy. The proposed assessment rate for
street and storm sewer is $34.55/FF.
Area 2, Centennial Street, consists of six (6) benefiting properties with
varying frontages which have access on Centennial Street. In
accordance with the assessment policy, it is proposed to assess the
properties 100% of the project cost as a first time improvement. It is
proposed to assess these properties using the unit method as the lots are .
similar in size. In addition, since this is not a through street only six
properties benefit, making the unit rate a straightforward method. The
unit rate for street and storm sewer is $10,440/unit. The front footage
rate shown in the feasibility report is $91.85/FF. Forty percent of this
amount is $36.74, which is very close to the proposed Area 1 assessment
rate.
Area 3, North Shore Oaks First Addition is also proposed to be assessed
at the unit rate for sanitary sewer and water. Sanitary sewer and water
improvements constructed as part of the 1998 improvement projects
were also assessed at a unit rate. As with Area 2, it is proposed to assess
the properties in Area 3 100% of the project cost as a first time
improvement. The proposed assessment rate is $8,672.50/unit. The
combined sewer and water assessment rate for the 1998 improvement
projects was $2,680/unit and was assessed at 40%. Forty percent of the
North Shore Oaks rate is $3,469.00. The estimated rate is higher due to
the size of the project and differing construction methods because of the
existing conditions at the North Shore Oaks site.
Areas 4 and 5 are not proposed to be assessed.
CONCLUSION
In summary, Areas 1 through 5 are feasible from an engineering and
economic standpoint and in the staffs opinion will specially benefit the
properties proposed to be assessed in the amount equal to or in excess of
the assessment amount. Approval of the Feasibility Report does not
grant final approval of any project.
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3
FINANCIAL IMPACT:
The 1999 improvement projects are proposed to be financed by special
assessments, tax levy, and trunk reserve. Funding sources and amounts
are as shown below:
1.) Assessments
2.) Tax Levy
3.) Trunk Reserve
PROJECT COST TOTAL
$553,922.00
$614,768.00
$185.000.00
$1,353,690.00
ALTERNATIVES:
The alternatives are as follows:
1. Approve Resolution 98-XX accepting the Feasibility Report and
establish a Public Hearing date as per Resolution 98-XX.
2. Table this item for a specific reason.
3. Deny Resolution 98-XX.
RECOMMENDED MOTION:
A motion and second to adopt Resolution 98-XX accepting the'
Feasibility Report and calling for a Public Hearing for the 1999
Improvement projects.
G:\AGENDA98\99FEAS.DOC
4
.:~.
RESOLUTION 98-XX
RESOLUTION ACCEPTING FEASffiILITY REPORT AND CALLING FOR
A PUBLIC HEARING ON 1999 IMPROVEMENT PROJECTS
MOTION BY: SECONDED BY:
WHEREAS, pursuant to Resolution 98-71 of the City Council, adopted on June 1, 1998, a report
prepared by the City's Engineering Department with reference to the following
improv~ments and the generally described project areas:
1. AREA 1 - Candy Cove Trail north of TH 13, Manor Road, Hill Circle, Lemley
Circle and Woodlawn Circle including storm sewer, aggregate base, concrete curb
and gutter, bituminous surfacing, and appurtenant work; and
2. AREA 2 - Centennial Street including storm sewer, aggregate base, concrete curb
and gutter, bituminous surfacing, and appurtenant work; and
3. AREA 3 - North Shore Oaks First Addition including sanitary sewer main, water
services and appurtenant work; and
4. AREA 4 - Replacement of street lights along Main Avenue between Pleasant Street
and Dakota Street; and
5. AREA 5 - CSAH 42 from McKenna Avenue to the west City limits including storm
sewer, watermain, bituminous surfacing, bituminous trailway and appurtenant work.
NOW,UIEREFORE, BE IT RESOLVED BYUIE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that
1. The Council will consider the improvement of such streets and areas in accordance with the
report and the assessment of property as described in the report for all or a portion of the cost
ofthe improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of
the improvements of$1,353,690.00.
2. A Public Hearing shall be held on the following such proposed improvements on the
following date at the Fire Station No.1, with the address of 16776 Fish Point Road, City of
Prior Lake, Minnesota at the following time:
A. AREA 1,2,3,4 and 5 @ 7:45 P.M., November 2, 1998.
G:\AGENDA98\99FEAS.DOC
5
Passed and adopted this 5th day of October, 1998.
Seal}
G:\AGENDA98\99FEAS.DOC
YES
Mader
Kedrowski
Petersen
Schenck
Wuellner
Frank Boyles
City Manager
City of Prior Lake
6
NO
Mader
Kedrowski
Petersen
Schenck
Wuellner
. .
PRELIMINARY REPORT
FOR THE CITY OF PRIOR LAKE
ON 1999 PUBLIC IMPROVEMENT PROJECTS
STORM SEWER, GRADING, CURBING, WALKS,
STREET PAVING, SURFACE IMPROVEMENTS, AND
APPURTENANT WORK
SEPTEMBER 1998
I hereby certify that this Feasibility Report was written by me or under my direct supervision and
that I am a duly registered Professional Engineer under the laws of the State of Minnesota.
J~4d~
Susan J. McDermott, PE.
Reg. No. 21715
Q1z1/Q8
I I
Date
PRELIMINARY REPORT AND ESTIMATE OF COST
FOR THE CITY OF PRIOR LAKE
ON 1999 PUBLIC IMPROVEMENT PROJECTS
SANITARY SEWER, WATERMAIN, STORM SEWER,
GRADING, CURBING, WALKS, STREET PAVING,
SURFACE IMPROVEMENTS, AND APPURTENANT WORK
SEPTEMBER 1998
TYPE OF WORK
The improvements proposed for construction during 1999 include storm sewer, sidewalk,
bike path, bituminous overlayment, street surface improvements, and street
reconstruction, including grading, concrete curb and gutter, retaining walls, boulevard
restoration and appurtenant work. The proposed project locations within the city limits of
Prior Lake are shown by Exhibit I through 5.
DESCRIPTION OF PROJECT
AREA 1 - Candv Cove Park and Lakeside Manor Additions,
AREA 1 is shown on Exhibit 1. The location of Area I is Candy Cove Trail north of
Trunk Highway 13, Manor Road, Hill Circle, Lemley Circle, and Woodlawn Circle
within Section 36, Township 115 north, Range 22 west, Scott County, Minnesota.
Candy Cove Trail, Manor Road, Lemley Circle, Hill Circle and Woodlawn Circle have a
failing bituminous surface and bituminous curb and gutter. Storm water runoff in a
portion of the area currently flows overland to the ditch along TH 13. There are some
existing storm sewers and culverts that carry storm water runoff to Prior Lake. These
failing bituminous surfaces were originally paved between 1973 and 1975. These streets
no longer meet minimum design standards and it is not cost effective to continue to patch
the streets.
Proposed improvements include 7-ton design street reconstruction with storm sewer,
retaining walls, concrete curb and gutter, driveway restoration, and bituminous surfacing.
A street width of 28 feet is proposed on a portion of Candy Cove Trail due to the
topography of the area. The typical street section is shown on Exhibit 2.
g:\projeclSlcity\99FEAS.DOC
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The existing right-of-way is 50 feet wide on all of the streets in Area 1. Some of the
streets were originally constructed offset from the center of the existing right of way. It
appears this was done to avoid steep slopes thereby minimizing construction costs.
Temporary construction easements will be necessary for driveway restoration due to the
topography of the area. No additional right-of-way requirements are anticipated. The
benefiting property owners are proposed to be assessed for street and storm sewer. Tax
levy funds will be used to fmance the City portion of the street and storm sewer
reconstruction costs.
AREA 2 - Centennial Street
AREA 2 is shown on Exhibit 1. Centennial Street is located west of Candy Cove Trail
and south of TH 13, within the southwest quarter of Section 36, Township 115 north,
Range 22 west, Scott County, Minnesota.
Centennial Street has a gravel surface and is rural in nature with no curb and gutter. This .
area was originally platted in 1978. Storm water runoff currently flows overland to
shallow ditches and isolated wetlands.
Proposed improvements include 7-ton design street construction with storm sewer,
concrete curb and gutter, and bituminous surfacing. A street width of 28 feet is proposed
due to the topography of the area. This will eliminate the need for retaining walls and
reduce the cost of the project substantially. The typical street section is shown on Exhibit
2.
The existing right-of-way is 50 feet wide. No additional right-of-way or easement
requirements are anticipated. In accordance with the assessment policy if street
construction is done over a non-bituminous surface, benefiting properties are proposed to
be assessed for 100% of the street and storm sewer costs.
AREA 3 - North Shore Oaks First Addition
AREA 3 is shown on Exhibit 3. North Shore Oaks First Addition is located south of
County Road 42 and east of Femdale Avenue within the northwest quarter of Section 25,
Township 115 north, Range 22 west, Scott County, Minnesota.
North Shore Oaks First Addition is shown on Exhibit 3 and consists of eight (8) lots. At
the request of North Shore Oaks First Addition residents, construction of sanitary sewer
and watermain utilities is proposed to replace failing septic systems and existing wells.
There is currently a 12" watermain located along the south side of County Road 42.
Sanitary sewer is proposed along the rear lot lines and will be connected to an 8" main in
Ferndale Avenue.
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There are currently two eight (8) foot drainage and utility easements along the rear lot
lines of North Shore Oaks First Addition. Eight feet lie in the First Addition plat and
eight feet in the Second Addition. The sewer line is proposed to be centered on these
existing easements. Existing fences, landscaping, sheds and gardens located in the
easement will have to be relocated or removed. It is anticipated that additional temporary
construction easements will be required for this project. In accordance with the City's
assessment policy, the benefiting property owners are proposed to be assessed for 100%
of the project costs.
AREA 4 - Main Avenue Street Liehts
AREA 4 is shown on Exhibit 4. Main Avenue is located between Pleasant Street and 200
feet north of Dakota Street within Section 2, Township 115 north, Range 22 west, Scott
County, Minnesota.
The purpose of the proposed project is to replace existing street lights on Main Avenue in
the downtown area from Pleasant Street to 200 feet north of Dakota Street. The existing .
light poles have deteriorated and have exceeded their expected life. New street lights will
reduce maintenance costs. Based on the assumption that the downtown redevelopment
plan will be accomplished in the near future, it is not cost effective to replace the exisiting
street lights on an indivdual basis. The street lights are proposed to be replaced in
accordance with the proposed downtown redevelopment plan which calls for decorative
lights and nondecorative lights. The nondecorative (cobra head) lights would be located
at the Main Avenue intersections with Pleasant Street, Eagle Creek Avenue, and Dakota
Street.
There is an existing 80 feet of right-of-way on Main Avenue. Additional right-of-way or
easements are not anticipated for this project. Tax levy funds will be used to [mance the
replacement costs.
AREA 5 - CSAH 42. McKenna Road to City Limits.
AREA 5 is shown on Exhibit 5. County Road 42 from McKenna west to Prior Lake City
Limits is located within Section 27 and 28, Township 115 north, Range 22 west, Scott
County, Minnesota.
CSAH 42 is currently a 2-lane rural roadway from McKenna Road to the west. The
proposed project is to upgrade CSAH 42 to a 4-lane rural roadway. The project would be
accomplished through a cooperative agreement with Scott County with the city
participating in the cost of storm sewer, bituminous trail and the construction of 12-inch
watermain. Tax levy and trunk reserve funds would be used to fund the City's portion of
this project.
g:lprojCCls\city\99FEAS.DOC
4
.1I!-
FEASIBILITY
From an engineering standpoint, the projects in Areas 1 through 5 are feasible,
independent of each other, and can be accomplished as proposed, and not in conjunction
with each other or any other project.
ESTIMATED COST
The following costs were prepared based upon an Engineer's Estimate and are subject to
change, depending on the final design of the project, soil conditions, bids received, and
actual work performed. The method of assessment and rate will be determined at the
Assessment Hearing.
The estimated project cost for each project is for the installation of associated
improvements and includes indirect project costs. Project costs in Areas 1 through 3
include special assessments.
AREA 1 - Candv Cove Park and Lakeside Manor Additions
To rehabilitate or restore streets to a 7-ton design standard. Includes reconstruction of
Candy Cove Trail north of Trunk Highway 13, Manor Road, Hill Circle, Lemley Circle,
and Woodlawn Circle.
ITEM
Street
Storm Sewer
SUBTOTAL
*Indirect Costs (30%)
COST
$451,900.00
$89,000.00
$540,900.00
$162.270.00
TOTAL PROJECT COST
$703,170.00
AREA 2 - Centennial Street
To construct Centennial Street to a 7-ton design standard.
ITEM
Street
Storm Sewer
SUBTOTAL
*Indirect Costs (30%)
COST
$44,000.00
$4,200.00
$48,200.00
$14.440.00
TOTAL PROJECT COST
$62,640.00
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5
AREA 3- North Shore Oaks First Addition.
At the request of North Shore Oaks First Addition residents, construction of sanitary
sewer and watermain utilities to replace failing septic systems and existing wells.
ITEM
Street
Sanitary Sewer
Watermain
SUBTOTAL
*Indirect Costs (30%)
TOTAL PROJECT COST
AREA 4 - Main Avenue Street Li!!hts.
COST
$3,910.00
$35,730.00
$13,730.00
$53,370.00
$16.010.00
$69,380.00
To replace existing street lighting with new lights.
ITEM
Remove & replace lights
TOTAL PROJECT COST
COSHincl. 30% indirect)
$133,500.00
$133,500.00
AREA 5 - CSAH 42. McKenna Road to City Limits
CSAH 42 from McKenna Road west to the city limits.
ITEM
Roadway/Bituminous path
Watermain
TOTAL PROJECT COST
*Indirect costs include:
Engineering (17 %)
Administration (5 %)
Financing (8 %)
COST
$200,000.00
$185,000.00
$385,000.00
The following is a summary ofthe projects:
g:'9rojeclS\city\99FEAS.DOC
6
Project
Area
1
2
3
4
5
Area
Project
Total
I $703,170
$62,640
,
$69,380
$133,500
$385,000
L $1,353,690
. Candy Cove, Manor, etc.
Centennial Street
I North Shore Oaks San. Sewer
Main Avenue Street Lighting
C.S.A.H 42 Reconstruction
TOTAL
PROPERTY PROPOSED TO BE ASSESSED
The area proposed to be assessed is every lot, piece, and parcel withiri the City limits
benefiting from said improvement, whether abutting or not, within the following
described areas:
AREA 1 - Candv Cove Park and Lakeside Manor Additions,
Candy Cove Trail north of Trunk Highway 13, Manor Road, Hill Circle, Lemley Circle,
and Woodlawn Circle within Section 36, Township 115 north, Range 22 west, Scott
County, Minnesota.
Specific property descriptions included in the above-described area, but not inclusive, are
as follows:
Property abutting Area 1 including:
Candy Cove Park
Lakeside Manor
First Addition to Lake Side Manor
Second Addition to Lake Side Manor
Third Addition to Lake Side Manor
AREA 2 - Centennial Street
Centennial Street west of Candy Cove Trail within the southwest quarter of Section 36,
Township 115 north, Range 22 west, Scott County, Minnesota.
Specific property descriptions included in the above-described area, but not inclusive, are
as follows:
Property abutting Area 2 including:
Centennial Addition
Cable First Addition
g:\projeaslcity\99FEAS.DOC
7
AREA 3 - North Shore Oaks First Addition
North Shore Oaks First Addition south of County Road 42 and east of Ferndale Avenue
within the northwest quarter of Section 25, Township 115 north, Range 22 west, Scott
County, Minnesota.
Specific property descriptions included in the above-described area, but not inclusive, are
as follows:
Property abutting Area 3 including:
First Addition to North Shore Oaks
ESTIMATED ASSESSMENTS
The improvement cost can be assessed on a unit basis or an adjusted front footage basis to .
the benefiting properties as per the Assessment Policy adopted by the City Council on
February 21, 1989, and as amended. Both methods are shown for Areas 1 and 2. For
Area 1, the following breaks out estimates at 60% City cost and 40% assessment for
streets and storm sewer. Areas 2 and 3 are 100% assessable as fIrst time improvements.
AREA 1 - Candv Cove Park and Lakeside Manor Additions
Total Project Cost
$ 703,170
Project Levy
$ 421,902
Project Assessment
Street/Storm Sewer Assessment
Front Footage Method
Proposed Assessable Front Footage
Proposed Assessment Rate
Unit Method
Assessable Units
Proposed Unit Assessment
$ 281,268
$ 281,268
8,141FF
$ 34.55/FF
83 Lots
$3,389/Lot
AREA 2 - Centennial Street
Total Project Cost
$ 62,640
Project Assessment
Street/Storm Sewer Assessment
Front Footage Method
Proposed Assessable Front Footage
$ 62,640
$ 62,640
682FF
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8
Proposed Assessment Rate
Unit Method .
Assessable Units
Proposed Unit Assessment
$91.85/FF
6 Lots
$10,440/Lot
AREA 3- North Shore Oaks First Addition
Total Project Cost
$ 69,380
Project Assessment
Water/Sewer Assessment
Assessable Units
Proposed Unit Rate
$ 69,380
$ 69,380
8 Lots
$ 8,672.50
PROJECT FINANCING SUMMARY
Project Area Assessments Tax City MSA Trunk Other Project Total
Area Levy Funds Reserve
Candy Cove
Park and $421,902 $281,268 $0 $0 $0 $703,170
Lakeside
Manor
Additions
2 Centennial $62,640 $0 $0 $0 $0 $62,640
Street
$69,380 I $0
3 North Shore $0 $0 $0 $69,380
Oaks First
Addition
I $133,500
4 Main A venue $0 $0 $0 $0 $133,500
Street Lights
5 CSAH42/ $0 I $200,000 $0 $185,000 $0 $385,000
McKenna to
City Limits sol
TOTALS $553,922 $614,768 $185,000 $0 I $1,353,690
~
From an economic standpoint, projects 1 through 5 are feasible.
With a total project cost of$1,353,690 an estimated bond of $614,768 and an assessment total of
$553,922, the assessed amount would be 41 %. Minnesota Statutes Chapter 429 Special
Assessment Bond issue requires that a minimum of 20% of the total bond amount be recovered
through special assessments.
g:lprojects\city\99FEAS.DOC
9
PROJECT SCHEDULE
The following project schedule outlines an approach to complete the assessable projects In
1999:
. Accept Feasibility Study/Call for Public Hearing
Hold Public Informational Meeting
Conduct Public Hearing! Accept Project/Order Plans and Specifications
Hold Another Public Informational Meeting
Approve Plans and Specifications/Order Advertisements for Bids
Open Bids
10/5/98 I
10/98
1112/98
1/99
3/99
4/99
Authorize Amount to be Assessed/Schedule Assessment Hearing for
5/99
Conduct Assessment Hearing! Adopt Assessment Rolli Accept
Bids/Award Contract
Begin Construction
Complete Base Course of Bituminous
4/99
5/99
5/99
9/99
CONCLUSION
The total estimated cost of the recommended improvements is $1,353,690. A portion of these
projects are proposed to be assessed to the benefiting property owners and the remainder through
other funding sources. The projects are feasible from an engineering standpoint, and will benefit
the properties proposed to be assessed.
g:\projedS\city\99FEAS.DOC
10
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6" CLASS 5 AGGREGATE BASE
. SOME STREETS WERE NOT CONSTRUCTED ON THE CENTER OF THE R/W.
ALL STREETS WILL BE RECONSTRUCTED WITHIN EXISTING R/W.
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.. CENTENNIAL STREET
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