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Home My WebLink About8C - 1999 Improvement Projects CITY COUNCIL AGENDA REPORT DATE: AGENDA #: PREPARED BY: SUBJECT: NOVEMBER 2, 1998 8C SUE MCDERMOTT, ASSISTANT CITY ENGINEER PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION 98-XX ORDERING THE 1999 IMPROVEMENT PROJECTS AND PREPARATION OF PLANS AND SPECIFICATIONS THEREFORE. DISCUSSION: HISTORY Each of the 1999 improvement projects included in the 1999 Capital Improvement Program (CIP) have failing bituminous' surfaces and bituminous curb with the exception of Centennial Street which has a gravel surface. It is no longer cost effective to continue to patch the streets. On June 1, 1998, Council passed Resolution 98-71 ordering the preparation of a feasibility report for those projects in the 1999 CIP required to follow the Minnesota Statutes Chapter 429 process. The projects studied in the report were: Area 1 - reconstruction of Candy Cove Trail north of T.H. 13, Manor Road, Hill Circle, Lemley Circle and Woodlawn Circle; Area 2 - reconstruction of Centennial Street; Area 3 - North Shore Oaks First Addition utility improvements; Area 4 - replacement of street lights along Main Avenue; and Area 5 - reconstruction of CSAH 42 from McKenna Road to the west city limits. The recommendation of the feasibility report was to proceed with Areas 1 through 5. On October 5, 1998, Council passed Resolution 98-116 accepting the feasibility report and calling for a public hearing on November 2, 1998 for the 1999 improvement projects. CURRENT CIRCUMSTANCES The Public Hearing will cover the following five projects: 1. Area 1 - Reconstruction of Candy Cove Trail north of T.H. 13, Manor Road, Hill Circle, Lemley Circle, and Woodlawn Circle including storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work. 2. Area 2 - Reconstruction of Centennial Street including storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work. 162Qa~aWacCreek Ave. S.E., Prior Lake, Minnesota 55372-1714 1 Ph. (612) 447-4230 1 Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ISSUES: 99IMPROV.DOC 3. Area 3 - Construction of sanitary sewer main and water services for North Shore Oaks First Addition. 4. Area 4 - Replacement of street lights along Main Avenue between Pleasant Street and Dakota Street. 5. Area 5 - Reconstruction of CSAH 42 from McKenna Road to the west city limits including storm sewer, watermain, bituminous surfacing, bituminous trailway and appurtenant work. Details of the projects and proposed financing will be presented to the public at the hearing. Financing of the improvements is recommended as follows: Project Area 1 2 3 4 5 Totals Name Candy Covel Centennial North Shore Main Ave. CSAH 42 Lakeside Manor Street Oaks 1 st Lig hts Assessments $281,268 $62,640 $69,380 $0 $0 $413,288 Tax Levy $421,902 $0 $0 $133,500 $200,000 $755,402 Trunk Reserve $0 $0 $0 $0 $185,000 $185,000 I Project Total $703,170 $62,640 $69,380 I $133,500 $385,000 , $1,353,690 The properties abutting project areas 1, 2, and 3 are subject to assessment. Each of the affected property owners has been notified in accordance with the statute prior to the Public Hearing. Public Informational Meetings were held on October 27, 1998 to provide the property owners an opportunity to discuss the projects in an informal setting prior to the Public Hearing. CONCLUSION Areas 1 through 5 are feasible from an engineering and economic standpoint. As with the 1998 Improvement Projects, if the preparation of plans and specifications is approved, the design work is proposed to be done by City staff for Areas 1, 2, and 3. Main Avenue street light replacement will be designed by the servicing power company, Northern States Power. CSAH 42 will be designed by Scott County, with design of the City's participating work to be determined at a later date with regard to in-house design or use of a consultant. The purpose of this public hearing is to determine whether the projects should move forward. The next step is preparation of plans and specifications which will provide greater information about expected project cost and, therefore, the assessments associated with these improvements. The Council could decide not to continue with one or more of the projects upon receipt of bids. A separate assessment hearing would be conducted following review of the proposed assessments by the City Council's Assessment Review Committee who could recommend modifications to the proposed assessments to deal with unique circumstances. ALTERNATIVES: There are three alternatives for the City Council to consider: 1. Conduct the Public Hearing and approve Resolution 98-XX which orders the 1999 Improvements and authorizes City staff to prepare plans and specifications for Areas 1, 2, and 3. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED MOTION: A motion and second to adopt Resolution 98-XX ordering the 1999 Improvements and authorizing City staff to prepare plans . and specifications for Areas 1, 2, and 3. (' <vJ 99IMPROV.DOC RESOLUTION 98-XX ORDERING 1999 IMPROVEMENTS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR CANDY COVE TRAIL, MANOR ROAD, HILL CIRCLE, LEMLEY CIRCLE AND WOODLAWN CIRCLE (PROJECT 99-11), . CENTENNIAL STREET (PROJECT 99-12), AND NORTH SHORE OAKS FIRST ADDITION UTILITIES (PROJECT 99-13) MOTION BY: SECOND BY: WHEREAS, pursuant to resolution 98-116 which the City Council adopted on October 5, 1998, calling for a Public Hearing to be held on the 1999 Improvement Projects which include the following improvements and generally described project areas: 1. Area 1 - Reconstruction of Candy Cove Trail north of T.H. 13, Manor Road, Hill Circle, Lemley Circle, and Woodlawn Circle including storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work. 2. Area 2 - Reconstruction of Centennial Street including storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work. 3. Area 3 - Construction of sanitary sewer main and water services for North Shore Oaks First Addition. 4. Area 4 - Replacement of street lights along Main Avenue between Pleasant Street and Dakota Street. 5. Area 5 - Reconstruction of CSAH 42 from McKenna Road to the west city limits including storm sewer, watermain, bituminous surfacing, bituminous trailway and appurtenant work. WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held on the 2nd day of November, 1998, at which time all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. Such improvements are hereby ordered as proposed in Council Resolution 97-116 adopted the 5th day of October, 1998. 2. The City Engineer is hereby designated as the Engineer for these improvements. The Engineer shall prepare plans and specifications for the making of such improvements. 99IMPROY.DOC 3. The City Engineer is hereby,authorized to prepare plans and specifications for Areas 1, 2, and 3, Passed and adopted this 2nd day of November, 1998. YES NO Mader Kedrowski Petersen Schenck Wuellner Mader Kedrowski Petersen Schenck Wuellner {Seal} Frank Boyles City Manager City of Prior Lake 99IMPROV.DOC PRELIMINARY REPORT FOR THE CITY OF PRIOR LAKE ON 1999 PUBLIC IMPROVEMENT PROJECTS STORM SEWER, GRADING, CURBING, WALKS, STREET PAVING, SURFACE IMPROVEMENTS, AND APPURTENANT WORK SEPTEMBER 1998 I hereby certify that this Feasibility Report was written by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. J~4j)~ Susan J. McDermott, lYE. Reg. No. 21715 Q!z1!Q8 I I Date r '''" PRELIMINARY REPORT AND ESTIMATE OF COST FOR THE CITY OF PRIOR LAKE ON 1999 PUBLIC IMPROVEMENT PROJECTS SANITARY SEWER, WATERMAIN, STORM SEWER, GRADING, CURBING, WALKS, STREET PAVING, SURFACE IMPROVEMENTS, AND APPURTENANT WORK SEPTEMBER 1998 TYPE OF WORK The improvements proposed for construction during 1999 include storm sewer, sidewalk, bike path, bituminous overlayment, street surface improvements, and street reconstruction, including grading, concrete curb and gutter, retaining walls, boulevard restoration and appurtenant work. The proposed project locations within the city limits of Prior Lake are shown by Exhibit 1 through 5. DESCRIPTION OF PROJECT AREA 1 - Candv Cove Park and Lakeside Manor Additions AREA 1 is shown on Exhibit 1. The location of Area 1 is Candy Cove Trail north of Trunk Highway 13, Manor Road, Hill Circle, Lemley Circle, and Woodlawn Circle within Section 36, Township 115 north, Range 22 west, Scott County, Minnesota. Candy Cove Trail, Manor Road, Lemley Circle, Hill Circle and Woodlawn Circle have a failing bituminous surface and bituminous curb and gutter. Storm water runoff in a portion of the area currently flows overland to the ditch along TH 13. There are some existing storm sewers and culverts that carry storm water runoff to Prior Lake. These failing bituminous surfaces were originally paved between 1973 and 1975. These streets no longer meet minimum design standards and it is not cost effective to continue to patch the streets. Proposed improvements include 7-ton design street reconstruction with storm sewer, retaining walls, concrete curb and gutter, driveway restoration, and bituminous surfacing. A street width of 28 feet is proposed on a portion of Candy Cove Trail due to the topography of the area. The typical street section is shown on Exhibit 2. g:\projects\city\99FEAS,DOC 2 The existing right-of-way is 50 feet wide on all of the streets in Area 1. Some of the streets were originally constructed offset from the center of the existing Iight of way. It appears this was done to avoid steep slopes thereby minimizing construction costs. Temporary construction easements will be necessary for driveway restoration due to the topography of the area. No additional right-of-way requirements are anticipated. The benefiting property owners are proposed to be assessed for street and storm sewer. Tax levy funds. will be used to finance the City portion of the street and storm/ewer reconstructIOn costs. ,.01{. ~ ? I/0?-' AREA 2 - Centennial Street AREA 2 is shown on Exhibit 1. Centennial Street is located west of Candy Cove Trail and south of TH 13, within the southwest quarter of Section 36, Township 115 north, Range 22 west, Scott County, Minnesota. Centennial Street has a gravel surface and is rural in nature with no curb and gutter. This , area was originally platted in 1978. Storm water runoff currently flows overland to shallow ditches and isolated wetlands. Proposed improvements include 7-ton design street construction with storm sewer, concrete curb and gutter, and bituminous surfacing. A street width of 28 feet is proposed due to the topography of the area. This will eliminate the need for retaining walls and reduce the cost of the project substantially. The typical street section is shown on Exhibit 2. The existing right-of-way is 50 feet wide. No additional right-of-way or easement requirements are anticipated. In accordance with the assessment policy if street construction is done over a non-bituminous surface, benefiting properties are proposed to be assessed for 100% of the street and storm sewer costs. AREA 3 - North Shore Oaks First Addition AREA 3 is shown on Exhibit 3. North Shore Oaks First Addition is located south of County Road 42 and east of Femdale Avenue within the northwest quarter of Section 25, Township 115 north, Range 22 west, Scott County, Minnesota. North Shore Oaks First Addition is shown on Exhibit 3 and consists of eight (8) lots. At the request of North Shore Oaks First Addition residents, construction of sanitary sewer and watermain utilities is proposed to replace failing septic systems and existing wells. There is currently a 12" watermain located along the south side of County Road 42. Sanitary sewer is proposed along the rear lot lines and will be connected to an 8" main in F emdale Avenue. g:\projects\city\99FEAS.DOC 3 There are currently two eight (8) foot drainage and utility easements along the rear lot lines of North Shore Oaks First Addition. Eight feet lie in the .t1'irst Addition plat and eight feet in the Second Addition, The sewer line is proposed to be centered on these existing easements. Existing fences, landscaping, sheds and gardens located in the easement will have to be relocated or removed. It is anticipated that additional temporary construction easements will be required for this project. In accordance with the City's assessment policy, the benefiting property owners are proposed to be assessed for 100% of the project costs. AREA 4 - Main Avenue Street Li!!hts AREA 4 is shown on Exhibit 4. Main Avenue is located between Pleasant Street and 200 feet north of Dakota Street within Section 2, Township 115 north, Range 22 west, Scott County, Minnesota. The purpose of the proposed project is to replace existing street lights on Main Avenue in the downtown area from Pleasant Street to 200 feet north of Dakota Street. The existing . light poles have deteriorated and have exceeded their expected life. New street lights will reduce maintenance costs. Based on the assumption that the downtown redevelopment plan will be accomplished in the near future, it is not cost effective to replace the exisiting street lights on an indivdual basis. The street lights are proposed to be replaced in accordance with the proposed downtown redevelopment plan which calls for decorative lights and nondecorative lights. The nondecorative (cobra head) lights would be located at the Main Avenue intersections with Pleasant Street, Eagle Creek Avenue, and Dakota Street. There is an existing 80 feet of right-of-way on Main Avenue. Additional right-of-way or easements are not anticipated for this project. Tax levy funds will be used to finance the replacement costs. AREA 5 - CSAH 42. McKenna Road to Citv Limits AREA 5 is shown on Exhibit 5. County Road 42 from McKenna west to Prior Lake City Limits is located within Section 27 and 28, Township 115 north, Range 22 west, Scott County, Minnesota. CSAH 42 is currently a 2-lane rural roadway from McKenna Road to the west. The proposed project is to upgrade CSAH 42 to a 4-lane rural roadway. The project would be accomplished through a cooperative agreement with Scott County with the city participating in the cost of storm sewer, bituminous trail and the construction of 12-inch watermain. Tax levy and trunk reserve funds would be used to fund the City's portion of this project. g:lprojectslcityl99FEAS.DOC 4 FEASIBILITY From an engineering standpoint, the projects in Areas 1 through 5 are feasible, independent of each other, and can be accomplished as proposed, and not in conjunction with each other or any other project. ESTIMATED COST The following costs were prepared based upon an Engineer's Estimate and are subject to change, depending on the final design of the project, soil conditions, bids received, and actual work performed. The method of assessment and rate will be determined at the Assessment Hearing. The estimated project cost for each project is for the installation of associated improvements and includes indirect project costs. Project costs in Areas 1 through 3 include special assessments. AREA 1 - Candv Cove Park and Lakeside Manor Additions. To rehabilitate or restore streets to a 7-ton design standard. Includes reconstruction of Candy Cove Trail north of Trunk Highway 13, Manor Road, Hill Circle, Lemley Circle, and Woodlawn Circle. ITEM Street Storm Sewer SUBTOTAL *Indirect Costs (30%) COST $451,900.00 $89,000.00 $540,900.00 $162.270.00 TOTAL PROJECT COST $703,170.00 AREA 2 - Centennial Street To construct Centennial Street to a 7-ton design standard. ITEM Street Storm Sewer SUBTOTAL *Indirect Costs (30%) COST $44,000.00 $4,200.00 $48,200.00 $14.440.00 TOTAL PROJECT COST $62,640.00 g:\projects\city\99FEAS.DOC 5 AREA 3 - North Shore Oaks First Addition At the request of North Shore Oaks First Addition residents, construction of sanitary sewer and watermain utilities to replace failing septic systems and existing wells. ITEM Street Sanitary Sewer Watermain SUBTOTAL *Indirect Costs (30%) TOTAL PROJECT COST AREA 4 - Main Avenue Street Li!!hts COST $3,910.00 $35,730.00 $13,730.00 $53,370.00 $16.010.00 $69,380.00 To replace existing street lighting with new lights. ITEM Remove & replace lights TOTAL PROJECT COST COSHincl. 30% indirect) $133,500.00 $133,500.00 AREA 5 - CSAH 42. McKenna Road to City Limits CSAH 42 from McKenna Road west to the city limits. ITEM Roadway/Bituminous path Watermain TOTAL PROJECT COST *Indirect costs include: Engineering (17 %) Administration (5 %) Fin~cing (8 %) COST $200,000.00 $185,000.00 $385,000.00 The following is a summary of the projects: g:\projects\city\99FEAS.DOC 6 Project Area 1 2 3 4 5 Area Project Total $703,170 t $62,640 $69,380 $133,500 $385,000 $1,353,690 , Candy Cove, Manor, etc. Centennial Street North Shore Oaks San, Sewer Main Avenue Street Lighting C.S.A.H 42 Reconstruction TOTAL PROPERTY PROPOSED TO BE ASSESSED The area proposed to be assessed is every lot, piece, and parcel within the City limits benefiting from said improvement, whether abutting or not, within the following described areas: AREA 1 - Candv Cove Park and Lakeside Manor Additions Candy Cove Trail north of Trunk Highway 13, Manor Road, Hill Circle, Lemley Circle, and Woodlawn Circle within Section 36, Township 115 north, Range 22 west, Scott County, Minnesota. Specific property descriptions included in the above-described area, but not inclusive, are as follows: Property abutting Area 1 including: Candy Cove Park Lakeside Manor First Addition to Lake Side Manor Second Addition to Lake Side Manor Third Addition to Lake Side Manor AREA 2 - Centennial Street Centennial Street west of Candy Cove Trail within the southwest quarter of Section 36, Township 115 north, 'Range 22 west, Scott County, Minnesota. Specific property descriptions included in the above-described area, but not inclusive, are as follows: Property abutting Area 2 including: Centennial Addition Cable First Addition g:\projectslcity\99FEAS.DOC 7 ;1. AREA 3 - North Shore Oaks First Addition North Shore Oaks First Addition south of County Road 42 and east of Femdale Avenue within the northwest quarter of Section 25, Township 115 north, Range 22 west, Scott County, Minnesota. Specific property descriptions included in the above-described area, but not inclusive, are as follows: Property abutting Area 3 including: 'First Addition to North Shore Oaks ESTIMATED ASSESSMENTS The improvement cost can be assessed on a unit basis or an adjusted front footage basis to . the benefiting properties as per the Assessment Policy adopted by the City Council on February 21, 1989, and as amended. Both methods are shown for Areas 1 and 2. For Area 1, the following breaks out estimates at 60% City cost and 40% assessment for streets and storm sewer. Areas 2 and 3 are 100% assessable as first time improvements. AREA 1 - Candv Cove Park and Lakeside Manor Additions Total Project Cost Project Levy Project Assessment Street/Storm Sewer Assessment Front Footage Method Proposed Assessable Front Footage Proposed Assessment Rate Unit Method Assessable Units Proposed Unit Assessment AREA 2 - Centennial Street Total Project Cost Project Assessment Street/Storm Sewer Assessment Front Footage Method Proposed Assessable Front Footage g:\projects\city\99FEAS.DOC 8 $ 703,170 $ 421,902 $ 281,268 $ 281,268 8,141FF $ 34.55/FF 83 Lots $3,389/Lot $ 62,640 $ 62,640 $ 62,640 682FF Proposed Assessment Rate Unit Method Assessable Units Proposed Unit Assessment $91.85/FF 6 Lots $10,440/Lot AREA 3- North Shore Oaks First Addition Total Project Cost $ 69,380 Project Assessment Water/Sewer Assessment Assessable Units Proposed Unit Rate $ 69,380 $ 69,380 8 Lots $ 8,672.50 PROJECT FINANCING SUMMARY Project Area Assessments Tax City MSA Trunk Other Project Total Area Levy Funds Reserve Candy Cove Park and $281,268 $421,902 $0 $0 $0 $703,170 Lakeside Manor Additions 2 Centennial $62,640 $0 $0 $0 $0 $62,640 Street 3 North Shore $69,380 $0 $0 $0 $0 $69,380 Oaks First Addition 4 Main Avenue $0 $133,500 $0 $0 $0 $133,500 Street Lights 5 CSAH42/ $0 $200,000 $0 $185,000 $0 $385,000 McKenna to City Limits TOTALS $413,288 $755,402 $0 $185,000 $0 $1,353,690 From an economic standpoint, projects 1 through 5 are feasible. With a total project cost of$1,353,690 an estimated bond of $755,402 and an assessment total of $413,288, the assessed amount would be 31 % Minnesota Statutes Chapter 429 Special Assessment Bond issue requires that a minimum of 20% of the total bond amount be recovered through special assessments. g:\projects\city\99FEAS.DOC 9 PROJECT SCHEDULE The following project schedule outlines an approach to complete the assessable projects III 1999: I Accept Feasibility Study/Call for Public Hearing I Hold Public Informational Meeting I Conduct Public Hearing/Accept Project/Order Plans and Specifications I Hold Another Public Informational Meeting I Approve Plans and Specifications/Order Advertisements for Bids Open Bids 10/5/98 10/98 11/2/98 1/99 3/99 4/99 Authorize Amount to be Assessed/Schedule Assessment Hearing for 5/99 Conduct Assessment Hearing/Adopt Assessment Roll/Accept Bids/Award Contract I Begin Construction I Complete Base Course of Bituminous 4/99 5/99 5/99 9/99 CONCLUSION The total estimated cost of the recommended improvements is $1,353,690. A portion of these projects are proposed to be assessed to the benefiting property owners and the remainder through other funding sources. The projects are feasible from an engineering standpoint, and will benefit the properties proposed to be assessed. g:lprojectslcityl99FEAS.DOC 10