HomeMy WebLinkAbout10A - Duluth Ave Improvement Project
,.
CITY COUNCIL AGENDA REPORT
DATE:
AGENDA #:
PREPARED BY:
SUBJECT:
NOVEMBER 2,1998
10A
SUE MCDERMOTT, ASSISTANT CITY ENGINEER
CONSIDER APPROVAL OF CHANGE ORDER NO.1 TO THE
DULUTH AVENUE IMPROVEMENT PROJECT #98-16.
DISCUSSION:
HISTORY
During the construction of Duluth Avenue, the Contractor, S.M.
Hentges and Sons, encountered three situations that they felt'
were cause to request change orders in the original amount of
$54,603.84 due to change in conditions or unforeseen
circumstances. The items are as follows and will be considered
as Change Order No.1:
1. Additional work associated with modifications to a connection
to a Metropolitan Council Environmental Services (MCES)
manhole as directed by the MCES representative. (Hentges
change order reference #4).
2. Removal of a concrete cattle pass that was encountered in
Duluth Avenue (Hentges change order reference #5).
3. Additional work associated with utility crossings under an
existing telephone duct bank/fiber optic lines which is located
along the east side of Duluth Avenue (Hentges change order
reference #7).
The above requests are dated August 25, 1998.
S.M. Hentges and Sons started work on Duluth Avenue on July 6,
1998. As of July 28, 1998, the City had received change order
requests and field work orders for approximately $30,000. The
total bid for sanitary sewer construction on Duluth Avenue is
$39,000. The City Attorney sent the attached letter dated July 30,
1998 regarding change order and contract issues. The attorney
and city staff met with the contractor on August 7, 1998 to discuss
the city's concerns. Subsequently, the contractor resubmitted
change order requests # 4, 5 and 7, which take the place of the
initial requests and provide more detailed documentation of the
additional work. Engineering staff discussed the change orders
with the Council at a work session on October 5, 1998.
16200.&~Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
RECOMMENDA TlONS
The Engineering Department staff has provided full-time
inspection for the 1998 Improvement projects. Attached are the
staffs detailed recommendations for each of the three requests.
Based on staff documentation of the construction and review of
the Contractor's requests, the following is a summary the
recommendations:
1. Payment of $4,400.00 for 10 hours of additional time for work
at the MCES manhole (request #4) due to differing conditions.
2. Payment in full of request #5 to remove the concrete cattle
pass.
3. Payment of $9,716.00 for additional time required to cross
utilities under the telephone duct (request #7).
The following table outlines the amount requested and the amount
that staff is recommending for approval:
Change order request #
4
5
7
TOTAL
Amount requested
$24,611.34
$3,401.00
$26,591.50
$54,603.84
Staff recommendation
$4,400.00
$3,401.00
$9,716.00
$17,517.00
FINANCIAL IMPACT:
The original contract was $1,345,425.33. Change Order NO.1 will
increase the contract to $1,362,942.33. Funding for this change
order is proposed to be from the Trunk Reserve fund due to the
fact the extra work was required in conjunction with the utility
replacements.
ALTERNATIVES:
The alternatives are:
1. Approve Change Order NO.1.
2. Deny this item for a specific reason and provide staff with
direction.
3. Table this item until some date in the future.
RECOMMENDED MOTION: A motion and second approving Change Order No.1 to the Duluth
Avenue Reconstruction Project, funded through the Trunk
Reserve fund.
HENTCOI.DOC
CHANGE ORDER
CITY OF PRIOR LAKE
16200 EAGLE CREEK AVENUE SE
PRIOR LAKE, MN 55372
CHANGE ORDER NO.1
TO:
S.M. Hentges & Sons, Inc.
P.O. Box 69
Jordan, MN 55352-0069
DATE: November 2,1998
FOR:
Project No. 98-16, Duluth Avenue Reconstruction
OWNER:
City of Prior Lake
You are hereby directed to make the following change to your contract dated June 15. 1998. .
The change and the work affected thereby is subject to all contract stipulations and covenants.
This Change Order will increase the contract sum by:
Seventeen-Thousand-Five-Hundred-Seventeen and No/IOO Dollars ($17.517.00)
Add the following:
Item Descrintion Unit ,Ouantitv Unit Price Amount
1. MCES Manhole Hour 10 $435.00 $ 4,350.00
2. 8" PVC SDR-35 L.F. 25 $2.00 $ 50.00
3. Remove structure L.S. 1 $3,401.00 $ 3,401.00
4. Utility crossings Hour 12.5 $450.00 $ 5,625.00
5. Utility Crossings Hour 3 $365.00 $ 1,095.00
6. Utility Crossings Hour 1.5 $420.00 $ 630.00
7. Remove Sewer Main m 31.1 $20.00 $ 622.00
8. 200mm PVC Sewer m 31.1 $40.00 $ 1,244.00
9. Connect to exist. sewer each 2 $250.00 $ 500.00
Total Additions $17,517.00
G:\PROJECTS\I998\16DULUTHICOI.DOC
DATE:
November 2, 1998
CHANGE ORDER NO.1
TO:
S.M. Hentges & Sons, Inc.
P.O. Box 69
Jordan, MN 55352-0069
....'')
FOR:
Project No. 98-16, Duluth Avenue Reconstruction
OWNER:
City of Prior Lake
Amount of Original Contract
$ 1.345.425.33
Change Order No. 1
$ 17.517.00
Revised Contract Amount
$ 1.362.942.33
Contract time is not affected by this change.
Approved as to Form:
CITY ATTORNEY
APPROVALS:
Approved:
City of Prior Lake
Owner
Approved: S.M. Hentl:!es & Sons. Inc.
By
By
Mayor
Date
Date
By
Title
City Manager
Date
G:\PROJECTS\I 998\16DULUTHICO I.DOC
07/Jl/9~ FRI 08:41 FAX 612 452 5550
CAMPBELL
III 002
(18-1&;
CAMPBELL KNUTSON
Professional Association
Attomeys :,.~ LelW
Tholnas J. Camrbell
Roger N. Knut$\1n
Thoma~ M. SCO[[
Ellion 5, Koetsch
$u.;<"n Lea PlIl.:e
(612) 452-5000
Fax (612) 452-5550
Joel J, Jamnik
AnJrc:.< McDuwell Puehlt!1
Mmthe\\' K. Hrokl.
John F. Kdly
~hmhew J. F"li
l\brglll'rir,. M. McCnrmn
Ot:l1rgt: T. St~ph~ns"11
.r\'.C,f 1;..'\."11.'-.:01 ill W"lC~-,m"'r1
... . .
Wr.iter's Direct Dial: 234-6226
Writer's Fax! 452-5550
July 30, 1998
Mr. Steven Hentges
S.M. Hentges & Sons Inc.
P.O. Box 69
Jordan, MN 55352-0069
RE: Contract for 1998 Improvements
Dear Mr. Hentges:
I regret that you were unable to meet with Greg Ilkka, Sue McDermott, Jeff Evans and me on
Tuesday, July 28, 1995 to discuss some serious concerns the City has regarding its conrract with S.M.
Hentges & Sons, Inc. for certain sewer, water and road improvements. I was hopeful that if we sat
down to meet, we would be able to clarify what appears to be some confusion on the part of your
foreman on the Project. Obviously, he has had less experience with contracts than I suspect you have;
and he has misinterpreted cel1ain provisions. The City is anxious to move forward with a clear
understanding of, among other things, (1) what work is covered by the contract; (2) what work the City
will pay for; (3) when change orders are appropriate; and (4) how the cost of additional work is
calculated,
As I understand it, S.M. Hentges & Sons, Ioc, started work on the Duluth Avenue phase of the
project on July 6, 1998. There are two components to this phase of the project; a sewer and water
reconstruction component, and a road reconstruction component. Your bid for the sewer portion of the
fIrst component was approximately $39,000.00. As of July 28, 1998, the City has received field work
orders and change order requests from S.M. Hentges & Sons, Inc. which amount in round numbers to
about $30,000.00, or three-fourths as much as you bid for the sewer phase of the Duluth Avenue project.
Naturally, you can understand the City's concern. The entire contract for the 1998 Improvements was
awarded to your company at a cost of $1,345,425.33. lfthe City's experience thus far on the Duluth
A venue portion of the work is any indication of what it can expect throughout the entire project, the [mal
cost would be absurd,
I did not represent the City at that time, but I am told that there were some difficulties as well
with respect to contract administration when your company did the work on the Ridgemont A venlle
Suite 317 · Eagandalc Office Center · 1.380 Corporate Center Curve · Eagan, MN 55121
07/31/98 FRI 08:41 FAX 612 452 5550
CAMPBELL
!lJe03
S.M. Hentges & Sons. Inc.
July 30, 1998
Pal!e 2 of 4
project. My approach to contract disputes may be somewhat different than that of other City Attorneys.
I think it is important to .have a mUNal understanding of the contract documents and, at the earliest
indication that there may be ongoing problems, to sit down and iron things out before any damage is don.e
to the working relationship. It is time to sit down with you and set some ground rules that we all
understand. Cities are constrained by the competitive bidding statutes to accept the lowest responsible
bid. We both know there are contractors who will bid low in order to get the work and make up (he
difference later with a deluge of change orders. I think we would both agree these types of contractors
are disreputable and can give the construction industry a bad name. I know that you are not one of these
types of contractors; and therefore I am optimistic you will welcome the opportunity to discuss the City's
concerns with the City Staff and me at your earliest convenience.
With two exceptions, one dealing with a duct and the second dealing with removing a concrete
cattle crossing, the City Engineer is denying your foreman's request for cost increases. I am providing
you with an explanation for the City's denial of such requests as follows:
1. Chanlre Order Reauest No. L Julv 21. 1998.
YOUR DESCIUr .liON OF WORK PERFORMED: Additional work associated with stubbing the sewer
east and north of M.H. #7. The work to the east was slowed by the unknown telephone duct bank
that we had to work around. . .
AMOUNT REQUEstED: $5,741.50
CITY REsPONSE: S.M. Hentges & Sons, Inc. should be compensated for the additional work
incurred as a result of encountering a duct which was larger than indicated on the City's plans and
specifications. The City Engineer will recorrunend that the City Council approve Change Order
No.1 in the amount of $1,090.00 for labor. An additiona131.1m of200IlUl1 PVC sewer pipe and
2 connections to existing manholes wlll be paid at the contract unit price for the corresponding
items. The City is not compensating Hentges for the requested $2,635.00 for equipment because
the equipment was already on the site.
2. Chane:e Order Reauest No.2. Julv 2L 1998.
YOUR DESCR&r uON OF WORK PERFORMED: Additional work associated with repairing 6 II
watennain.
AMOUNT REQUESTED: $207.50
CITY RESPONSE: Your company broke the pipe and the City is not paying to repair it, On July
13, 1998, sanitary. sewer M.H. #7 was installed per the plans and all existing underground pipes
within a 10-15~ radius were exposed to make proper cormection to the existing pipes. While
exposing the existing 6" watermain pipe to the north of M.H. #7, a small leak appeared on the
pipe due to the construction activities that day. The City provided S.M. Hentges & Sons, Inc.
with a 6" steel band to repair the damaged pipe. The foreman installed the 6" x 12" steel band
over the leak by hjmself. Jeff Evans observed the work and advises me that the entire installation
took approximately 10 minutes.
, ,,.t'
--'"'c --
07/31/98 FRI 08:41 FAX 612 452 5550
CAMPBELL
~004
S.M. Hentges & Sons, Inc.
July 30, 1998
Pae-e 3 of 4
3. Field Work Order No.1733, dated Ju1v 16. 1998.
YOUR DESCRIPTION OF WORK PERFORMED: Change in conditions; .M.H. #6 has to be
relocated, water table 3' to 4' higher than shown on boring detail.
ES11MATED AMOUNT REQUESTED: $9,501.00
CITY REsPONSE: Paragraph 13.2 of the Special Provisions of the Contract provides:
The Contractor is advised to determine to his own satisfaction the exact
soils and groundwater conditions prior to submitting his bid. In wet
trenches. the Contractor shall dewater the trench by an acceptable mechod
and use proper granular bedding. Any dewatering required shall be
incidental to pipe installation unless a specific bid item is provided.
Your bid included the following written statement: "We have examined the site of the work and
are acquainted with all conditions affecting the construction of the work." Pursuant to paragraph
13.2 of the Special Provisions, S.M. Hentges & Sons, Inc. is not entitled to a cost adjustment for
rhis work. Further, paragraph 17.2 of the General Conditions concerning subsurface conditions
provides in relevant parr that "[a)ny claim of the Contractor for adjustment hereunder shall not
be allowed unless the required written notice has been provided... " .
4. Field Work Order No. 1734, Julv 15. 1998.
YOUR DESCRIPTION OF WORK PERFORMED: Laying PVC out of #6 to #5, 1-2 truckloads of 1
1/2" per pipe, (change in conditions).
EsTIMATED AMOUNT REQUESTED: $6,955.50
CITY RESPONSE: Same as response to No.3 above.
5. Field Work Order No. 1735. Julv 20. 1998.
YOUR DESCRir .liON OF WORK PERFORMED: Change in conditions. laying 200uu.u pve, water
table 3>> -4' above invert.
EsTIMATED AMOUNT REQUESTED: $4,000,00
CITY REsPONSE: Same as response to No.3 above. In addition, paragraph G.4 Foundation
Materials of Section 4000, Sanitary Sewer. Specific Reouirements (page 40005-1 of the
specifications) states:
Any dewatering required for this work shall also be considered incidental
to sanitary sewer construction with no additional compensation provided.
Pipe foundation material will be paid at the contract unit price per the bid.
07/31/98 FRI 08:42 FAX 612 452 5550
CAMPBELL
19j uU.o
S.M. Hentges & Sons, Inc.
July 30, 1998
PaQ'c 4 of 4
6. Field Work Order No. 1738. July 22. 1998.
YOUR DESCRIPTION OF WORK PERFORMED: Remove Ex.isting Culvert to set M.H. #2.
EsTIMATED AMOUNT REQUESTED: $3,300.00
CITY REsPONSE: Although the City Engineer will recommend a change order for the box culven
removal. the City's inspector. Jeff Evans, was on-site and recorded the extra time it took to
remove the structure as 2 hours for full crew and 2 hours plus the Cat w/hammer. In addition,
410ads of debris were hauled off-site, not the 6 indicated on the field work order. Since you have
not provided us with the rates for the equipment, we will discuss the costs at our upcoming
meeting.
7. Field Work Order No. 1739. Julv 24. 1998.
YOUR DESCRJt" uON OF WORK PERFORMED; Dewater sanitary sewer line.
ESTIMATED AMOUNT REQUESTED: None provided.
CITY RESPONSE: See No.3, 4 and 5 above.
Finally, I would like to call your attention to paragraph 16 of the Contract, which reads in part:
"Additional Work performed without authorization of a Change Order will nOl entitle Contracror to an
increase in the Contract Price or an extension of the Contract Time." Your foreman has used Section
17, General Conditions of the Contract as the basis for most of the Change Orders and Field Work
Orders requested. Apparently, your foreman is of the opinion that conditions at the sire differ materially
from what is indicated in the plans and specifications. If that is the case, perhaps the Contract should
be rescinded, the plans and specifications revised, and the Project re-bid.
Please advise Assistant City Engineer, Sue McDermott, when you are available to meet with me
and City Staff. I suggest the meeting should be at your earliest convenience. As a ma~ter of courtesy,
I think: it is appropriate to advise you that I will be briefing the City Council on these problems.
Very truly yours,
CAMPBELL KNUTSON
Professional Association
By:
\~ tu.. Pau-
I Suesan Lea Pace
Prior Lake City Attorney
cc: Mayor and. City Council
Frank Boyles. City Manager
Greg Ilkka, City Engineer
Sue McDennott, Asst. City Engineer
CHANGE ORDER REQUEST
REFERENCE #4
DATE OF REQUEST: 8/25/98
PURPOSE: Connection of sanitary sewer pipe at existing M.C.E.S. manhole.
AMOUNT REQUESTED BY CONTRACTOR: $24,611.24
AMOUNT RECOMMENDED BY STAFF: $4,565.00
FACTS: * The direction of the existing stub was not shown correctly on the plan.
* The invert elevation of the stub is correctly shown on the plan.
* M.C.E.S. inspector, Dan Smitz, was on-site during the work.
* The contractor proceeded with the work without contacting engineer or
inspector on site. Connected to in-place stub as shown on plan.
* Contractor assumed he was to punch a new hole into the manhole &
M.C.E.S. inspector said "NO", so contractor proceeded to install pipe in
existing direction.
* The Change Order includes quantities already in contract which were
paid in Pay Estimate #1.
* Hentges' foreman discussed in field with Jeff (City inspector) that
existing angle would be used to set manhole #6 & adjust the grade of the
pipe between manhole 6 and manhole 5.
* On 7/16/98, Hentges crew started at 7:00 A.M., by 1 :45 P.M. the
manhole was excavated & plug pulled from stub at 2:30 P.M.,
contractor put PVC into bell & proceeded with pipe. At 5:30 P.M. set
MH6. Total of 10 hours, change order request shows 13 for the foreman
and 12 for the laborers. City Inspector reports are included.
* July 15, 1998, the contractor did not work near the M.C.E.S. manhole.
They were working elsewhere. They are claiming $6,396.27 for July 15.
* July 16, 1998, contractor was working under contract setting manhole.
Already paid the following bid items for this work:
10m of 8" PVC at $40 = $ 400
+MH ($1750 ea.) =$1750
+ extra depth 1.6m @ $350 = $ 560
+ connect to exist. MH = $ 350
$3060
* July 17, 1998, started at MH6 & laid 12m of pipe. Crew left at 2:30
P.M. (not in C.O. #4)
* July 20, 1998, 7:00 A.M. - 2:30 P.M. = 7 hours. Change order states 9.5
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
G:\PROJECTS\I998\CHGOR#4.DOC AN EQUAL OPPORTUNITY EMPLOYER
hours for foreman and 8 hours for laborers. 20m pipe were installed
(paid in Pay Estimate # 1) . ,
* Dewatering is incidental per the contract specifications. The contractor
is claiming $5,082 for well points plus $2,350 for pumps and generators
plus additional quantities for rock.
* Groundwater: 1 1/2 feet over pipe (proposed). Pipe would be in
groundwater even without the revision (see attached plan). The bid
contained separate items for pipe at 2-foot depth increments. The
contractor bid each item at the same rate ($40/m) regardless of depth.
CONTRACT PROVISION:
G:\PROJECTS\I998\CHGOR#4.DOC
GROUNDWATER ISSUES:
1. Bid states "We have examined the site of the work &
are acquainted with all conditions affecting the
construction of the work."
2. Page GC-9, Paragraph 17. We received a letter dated
July 21, 1998 from Hentges claiming a change in
conditions from what is in the plans. Paragraph 17 of
the General Conditions states "17.1 The Contractor
shall promptly, and before such conditions are
disturbed except in the event of an emergency, notify
the Owner by written notice of: 17.1.1 Subsurface or
latent physical conditions at the site differing
materially from those indicated in the Contract
Documents, or..."
3. Page SP-6, paragraph 13.2 "the Contractor is advised
to determine to his own satisfaction the exact soils and
ground water conditions prior to submitting his bid.
In wet trenches, the Contractor shall dewater the
trench by an acceptable method and use proper
granular bedding. Any dewatering required shall be
incidental to pipe installation unless a specific bid
item is provided."
4. Dewatering page 4000-14, fourth paragraph: "The
Contractor shall install and operate a dewatering
system of wells or points to maintain pipe trenches
free of water whenever necessary or as directed by the
Engineer to meet the intent of these specifications.
Unless otherwise specified in the Plans,
Specifications, or Specific Requirements, such work
shall be considered incidental with no additional
compensation provided therefore."
5. Page 4000-15 "If examination by the engineer reveals
the need for placement of foundation aggregates was
caused by the COrlllactor's manipulation of the soils in
the presence of excessive moisture or lack of proper
dewatering, the cost of the corrective measures shall
be borne by the Contractor."
6. The Geotechnical Report prepared by Braun Intertec,
which is included in the contract documents, states
"Seasonal and annual fluctuations of the groundwater
level should be anticipated."
MANHOLE ISSUES:
1. 4000-7 "There shall be an inspection of the existing
sanitary sewer, storm sewer and water main utilities
prior to the start of construction. The Contractor shall
notify the Engineer 24 hours in advance to aid in
accomplishing this inspection. All deficiencies in
these existing systems prior to beginning construction
must be immediately brought to the attention of the
Engineer. "
2. Page GC-3, paragraph 4.3 "Any discrepancies found
between the drawings and specifications and site
conditions or any inconsistencies or ambiguities in the
drawings or specifications shall be immediately
reported to the Engineer, in writing, who shall
promptly correct such inconsistencies or ambiguities
in writing. Work done by the Contractor after
discovery of such discrepancies, inconsistencies or
ambiguities shall be done at the Contractor's risk."
RECOMMENDATION:
Recommend payment of 1 0 hours of crew time, 10 hours of
equipment time and 25 LF of 8"PVC pipe as outlined in the
request for July 16, 1998, due to additional time required
because of reversal of connections as shown on the plans.
The bid contains unit prices for all of the items associated
with connection to the MCES manhole. The Contractor is
required by the specifications to contact the Engineer when
discrepancies are discovered. The Contractor constructed
the connections differently than shown by the plan based on
discussions with the MCES inspector. The Contractor is
claiming additional compensation for days that were not
spent on this manhole. The contract is clear regarding
groundwater and dewatering. The Bid included items for
different depths of pipe placement, the Contractor chose to
bid the same unit price regardless of depth.
G:\PROJECTS\I998\CHGOR#4.DOC
1. Foreman, 10 hrs @ $55.00/hr.........$ 550.00
2. Laborers (2),20 hrs @ $35.00/hr......$ 700.00
3. 400 B'hoe, 10 hrs @ $175.00/hr......$1,750.00
4. 943 Loader, 10 hrs @ $135.00/hr....$1,350.00
5. 8" PVC SDR-35, 25 If @ $2.00/lf...$ 50.00
TOTAL $4,400.00
G:\PROJECTS\I998\CHGOR#4.DOC
1';
CITY OF PRIOR LAKE
DAILY REPORT
CUENT
CONlRACTOR (PRIME/SUB)
TatP. RANGE c,{;' A~
P AGE OF
PROJECT Cfg ~/6 CUL..VIt-+ DAlE 7-/6 - '1 f[; s ~ T W D' s
~ #1, /I eNTl:; e7 SUPERINlENDENT JOHN W1
W1ND(J - <' CLOUD CO~ ~(Z./pc... PRECIPITATION 0
COtAIENTS:
7'f}() A-Lc-t - ~1}JJ:JINC; ("ii> .6< /4eJ co. tw /I ~ r;? 0., Sg 7
7.'10
fTl1ffetJf!..7 '7""0';1 or (5-{. >10~W1 t-V1c..vrYeeD To Co~f7-ooT v-/J
76~ y &'E pv'} LN.
0JZ.oC/JIP iv.JfT&fZ.- /'5 I ,#}lJv& Y'1Zof'. r,PE A/6't!:"P f20c.J::., 'pe;"-7J:?_ C5/C..
7f1o, 'fj1J _
1/et.-.-f'6D .5c.,," ~'Cf. 7#(!)Or eG.. "Ii Duc.T ~ d-N':4 )ftt; /8c(;e>~ hll.(p Nu~
14t1g-. C~. 04 >/TC ~ t7:~A-""" (.D N__ .
;::;'1.1 J,r: '3 rO~ ANc, ~C> TO "7_f.A./6~r.
w/C,L (/fe e;rvl? /!.t../~I'I""'el)lr /,?,yD >~. ~/-/ f? @
4.V.)ulr ~14J.DG To c-o/// ~
?40
/~ tf)
PC/I..L.c.r>
P l-vq Pf!.o""1 ~ f c:.,.L .If
. -
f/} -p sruf.3
~
- - I .
C~_~H , ,\,
-V~~J 1'-."
1,) ex ,...u,
u,er.co
9:'/5
cr:~tJ
~61771J~ up R;f":,JL-- ~N '7
Pclvr1iJ ~;<</? !smt2.:re-rJ ) L.oTj op jZ.OoK
~ /
'7 ~ eN
~ 4/1JiN4
44'~'
4-: rD
~:5o .
~ T 14 e,c... (2/1''' C, t2oc., K- ;:::0 /l- JU H
-
,.v.~ l.t./ t:. ~ 5;::' e I
~ JI' .)
r?11? r~.~
~-I
PVc....
,
(,., _ (.A-~ -.;.../ ?o ~,.~" I"/. )
....... .-:
z~~o
~ vr -'0 t!l..t- C. f'Vc.- J, Ii- f'o . f7i?LC- . DIP .
t etPtivW 4'01.,.:- (j7 r eXI>1 z.," p'c f?
5 emN~ utl-/
7fJd/ /Nv
A'/t:. ~
~_ tf-"(;Z ........ IF b (:.78: '8 So, )
0/D C) 1= ,-:;I'l..t'J-P.~ 1-o.e.>""-=
/.4-3/t:'
Lcf'} flDi-G t)P6^J ro(L Nlt:;ifr
(/~6tf) /f-PPi3 z..er /f T" <5,1lA-N vvllt1T Iov/?-J ~PIA~I!- (T5~P)
~ -
t : so t:-t;r7 7// if
110m:
C e..E! iA/ ::
/~J&-Jo,A,y
~- ,:?,I'~~ __4!:.
1- IJ~ /I"""" 44f1P
7: dO TO 7.' t7 0
/-OP~T6~
(~ T'or ~~N)
- --"
INSPECTlON TIME
JOB NUMBER
MILEAGE
TOTAL HOURS I z.- //.
INSPECTOR ~~~~
-~
White - Office
Yellow - Inspector
.Jo;
c
~
MI;i~ ~ ~ I
-:-1 \~ I
r-~-_-l_.:'"
200 mm DIP g
I
-C
1_.1
-J~
8
I'
:"':~l ":: ,.",,'I~
I~
t.}>' I:.^I,:) I
2jo
~
"'~t!
~~
'"
.ro._ "1 ...
';:)U mm)r.~c; SHJriM ~
-- ,
~ fS!A ~ II
~. 'q'SJ ~I
"'" l~~ ~
~ I 00 "~' --\ " r;
N ~~~~S:~~r~ ~ , g
~ CURB STOP CONNECTlONj 3
Cl (lYPICAL) . 3
~ B~'f' l:u
rT1 ~~~ r ~
r 16377 ~
I~
{.~-~;':'
T'~ . I
00
o
+
O'J
o
......
c.n
;::
co
~~!~ ~
'"
'"
~IV
---- fr
/1
Ii:
1:3
1&
1 ~
Il
QI
~I
~I
31
16361
'86.(
FINI~ED CL GRADe
I
.,
~'
'\
~
.,.
\'!
'85.(
184.(
EXISTING CL ,RADE
\\ "",
..,;1,.- \..
79.V==-
(1lC1l
ltlltl
gr2~
NN
~. ).!Jl
(l)Z
-..
~~~
!i;__
N
N
co __
t'i~ ___--
"r, ga~ __ -- ~
;. :r u cxS _ _ --_________
"<; ::; >-N _
~ 11-
-~-~
II
/I
II
II
II
II
/I
"
PI top 460 mm X 725 mm AF C~ R =P STORM I I PROVIDE MINIMUM
(~S17 TO 0518) II 0.46 m SEPARAl
~ Ii
nJ P.O"O'''.WJM~ :: ~~
~0.46 m SEF'AR'~~
- - ------+--
-II~ - ---.f-- II
I U ----I II
II
"
II
II
I
-II
IIIN~~'"
;:::~~~
111~~~:i
:g I III NN~
..:1 ~A.JU
~III' :(1)(1),
~~~~~ti:
;:!: xxx~
l/l LULULU_
CllNNECT TO EXIST 200 mm DIP OF OP
~83.C
---J-
~82.C
PROP 300 mm RCI' ;;TORM
(0515 TO 0516)
\0
:81.0
~80. C-
-
78.0
O'>"<:t
ON
1'01")
roC()
NN
0+540
"
",,"
0'-
.,.-1")
.,.-1")
nLD
1"')1")
COCXJ
NN
~_-D....L.. ~ Q n
L{)C()
1'-0)
1")1")
roC()
NN
1"')1")
roC()
NN
n 4- "-fin. _
,....,. c.....c...-
~~0;'_~~.r~~::~.\
.O;*-",~,,~..<..ij"!
Change Order Request
AUG 3 1 1998
p.o. Box 69 Jordan, MN 55352-0069
Phone: (612) 492-5700
Fax: (612) 492-5705
:",:.
Change Order
Reference
4
Date of
Request
8/25/98
TO: Sue McDermott, P.E.
City Hall
16200 Eagle Creek Ave. S.E.
Prior Lake, MN 55372-1714
Job No.'
98-317
Job Description
98-14,98-15,98-16
Job Location
DESCRIPTION OF WORK PERFORMED: Changes due to M.C.E.S. changing the
connection to their structure. (See 5MB letter dated 7/21/98)
See attached field work orders for specific information along with
John's detailed description of what happened.
ACTUAL COSTS:
A. July 15, 1998
1. Foreman,
2. Laborers (2),
3. 400 B'hoe,
4. 943 loader,
5. 1-1/2" rock,
6. Common excav.
7. 8" PVC SDR-35,
8. Generators (2),
9. Pumps ( 3) ,
8.5 hrs @ $55.00/hr....
16 hrs @ $35.00/hr.....
8 hrs @ $175.00/hr.....
8 hrs @ $135.00/hr.....
103.93 t @ $8.11 W/15%.
52 cys @ $6.50/cy......
54 lf @ $2.00/lf.......
8 hrs @ $350.00/8 hrs..
24 hrs @ $300.00/8 hrs.
$ 467.40
$ 560.00
$1,400.00
$1,080.00
$ 842.87
$ 338.00
$ 108.00
$ 700.00
S 900.00
Subtotal $6,396.27
An Equal Opportunity Employer
B. July 16, 1998
1. Foreman, 13 hrs @ $55.00/hr.... . $ 715.00
2. Laborers (2) , 24 hrs @ $35. OO/hr. . . . . $ 840.00
3. 400 B'hoe, 12.5 hrs @ $175. 00 /hr. . $2,187.50
4. 943 loader, 12.5 hrs @ $135. OO/hr. . $1,687.50
5. 1-1/2" rock, 175.45 t @ $8.11 W/15%. $1,422.90
6. Common excav. 88 cys @ $6.50/cy.....~ $ 572.00
7. 8" PVC SDR-35, 25 If @ $2.00/lf....... $ 50.00
8. 48" M.H. sect. , 12' @ $90.00/lf.... .... .sJ,..080.00
Subtotal $8,554.90
C. July 20, 1998
1. Foreman, 9.5 hrs @ $55.00/hr..... $ 522.50
2. Laborers (2) , 16 hrs @ $35.00/hr..... $ 560.00
3. 400 B'hoe, 8.5 hrs @ $175.00/hr.. $1,487.50
4. 943 loader, 8.5 hrs @ $135.00/hr.. $1,147.50
5. 1-1/2" rock, 12.66 t @ $8.11 W/15%.. $ 102.67
6. 8" PVC SDR-35, 4 If @ $2.00/lf. ...... $ 8.00
7. 3 pumps S 750.00
Subtotal $4,578.17
D. Well-point charge for dewatering requirements
I.Invoice from Blake Drilling............... $4,620.00
2. SMH 10% O. H. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. S 462 . 00
Subtotal $5,082.00
TOTAL $24,611.34
,.1',' '"'^ }( ~ f "t:L /tl
Of\l fhu.V'scJ.Cc..'j 7-lb~B, 7>-to..r-rt.J dl8fJl",~ o..rolJ-V\d metro S~~~V' L'~
@ A-fr(J~. q:oo Do...V\ S W1 itz.. +r'-'fIf'1 (Y) e.T'('D CO\..Ul\~ \ ~~ 0....,,:1 i-o
i (/\ 3fe c:-( COr') '" -e d ; "..," w... tw.d ... )< I' 0 S e J +h '" Tr:. r:. ""-"I c/ --ff, . 7' Sf....b
-r t., "- -l hc..d · z s b CLd: -A.-II" ..,- J, e. L '" He. _ of -t ~ '" T €" G W <>"5 he o.d : '" ':l
cr,"'o l' 7'1' of -f. IV he 01\ ""th"- 't clro..f'+Io-J The f (0.... S -H-. ""t ~
r -e V e r s~ d +- h -e 2. (...... '" e e.--r" " ." ." : ... ..., 0 1- ~ -e MQ..y\ ),,0/.... " n e.,..... ..... ,"s
~ It.' StJ.rv h... ~~c..d,"nlJ +W"'r ls ft1 H #- " Loco.. -{ ,'6", I 01..'" d T 1.. 'f!
'-..e .e.. ..., "'-5 ..... he...- -r 'l-h e 't '/-'h 0 ---11!- 1- IA-"C<. 5" 'f--l,.""- 4 /1 Se... oJ" """--. 1
!;"}!plo..Jn-e,[ "1-0 D...."I. ~..,. ih order for """- '1-0 (!CA:T m-/t#,- ,'.., :t
0/.... '^ '0 co... -f J 'u .., I ~ ~ 5 -to b re4... k. 0 '"'- -r 1 ...L)
.... . \ L..,.. t:A. Y'a CA. VI d r '" ~ TE d i
e ~'1 ~rY)J
)d b'j dol",Ct SO [ k,eH......./d ~.:S to hO"~+D o...d.d. ~ pC2..ice ~..r::: ,
I r pi foc
<> rh -e 12.... r! (') + --r h € -+ -e. ~ .b e u.. "-3 e. i t- /.u 0",- td. I, c... "-e he e Y1
) v... + '5;d..e.. +h e. vn.~1I'l hb l-e . D~", .) r e p { V
Y l.(.., Ct. ~ I f C1 <..LV'" noT q ,
b )01"'1
t- 0 r e. <<. k -r i-, e. ::5 e. "'- ( c... '" <> lA "l d. -+ t--. <> ftD IIi1I1 A 1-1 d
7- _I \\, ." I YOlA.Y' ;)olV\..] 7--0
,0'" U\ "'<-- T" "-' /"...:1-s -rh-er-e. C(...o Ie J do", '1 C.eve "-f .t
I I c.o~""s
:::L 71 n 01'-- ~..,\ CJ p1io...... +0 b 1..-
~. re.~" C.I LA- -r ~
-he c.;+'1 t~o-r~ or nOI,
'!.A.'r MH" (1)1:4.11\ S~jt"Z.),
~~
W~ 1-,... v -c 30' ,,-f d ,- <; -J",V\<- -c. be.T..... eon. rn H"H b "'-'" d IE" -x/ 5 T. ~
3 · 0 (j 0]" pic. K:s - (' -J "- e '1 r-<>k · q J 0 rf Fr I '" ...1(" i-f w " ~ Lve" i" v....;i L.
,
PIC(.", ~e o-f '3.I~"l", iVl lOb.{, "'-'<. \.uo.....\d ho..>>~ 6-ee.... u..~
~.5' iA,;"o...-e (2,..;~1 /JI\.verr (Af't.~.) LOf...c~.:"'/on 0 -F fP)ff~ WCt.~ 7ft?_S'
~c. /2- t1-f Plo...", Lo(;.a...-! jlPY1()o +h-l!. Y COVVlp-e.1II. ~-I r.J by .ftrf"-/'~) c- V\-Qt.v
I r fA J e I -rA...., l:;" q~ f i "'-~ ",-, i y.. tk" ..,.... -f,..r +... b r~ L,J .
"" f-o f" ~ I\. ~ n~p.
CL1f\.
CHANGE ORDER REQUEST
REFERENCE #5
DATE OF REQUEST: 8/25/98
PURPOSE: Remove cattle pass.
AMOUNT REQUESTED BY CONTRACTOR: $3,401.00
AMOUNT RECOMMENDED BY STAFF: $3,401.00
FACTS: * Unforeseen condition.
* The structure had to be removed to install utilities & lower road
grade.
RECOMMEND:
* Pay the entire amount requested of $3,401.00
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
G:\PROJECTS\I998\CHGORIIS.DOC
AN EQUAL OPPORTUNITY EMPLOYER
p.o. Box 69 Jordan, MN 55352-0069
Phone: (612) 492-57GJ
Fax: (612) 492-5705
Change Order Request
Change Order
Reference
5
Date of
Request
8/25/98
TO: Sue McDermott, P.E.
City Hall
16200 Eagle Creek Ave. S.E.
Prior Lake, MN 55372-1714
Job No.
Job Description
Job Location
98-317
98-14,98-15,98-16
DESCRIPTION OF WORK PERFORMED: Removal of existing box culvert. See
attached field work orders for specific information.
ACTUAL COSTS:
Labor. . . . . . . . . . . . . . . . . . . . . . . .
Equipment. . . . . . . . . . . . . . . . . . . .
Material. . . . . . . . . . . . . . . . . . . . .
Dump charges.................
$ 750.00
$2,560.00
$ 91. 00
S 0 _ 00.
TOTAL
$3,401. 00
.
An Equal Opportunity Employer
REFERENCE #7
CHANGE ORDER REQUEST
DATE OF REQUEST: 8/25/98
PURPOSE: Large telephone duct. Contractor claims delay, extra work.
AMOUNT REQUESTED BY CONTRACTOR: $26,591.50
AMOUNT RECOMMENDED BY STAFF: $9,716.00
FACTS:
* Telephone line shown on plans.
* Average time to install service was 2.5 hours. If it took 2.5 hours over
& above this it would mean 4.5 hours per service. They were installing
4 services per day. They did not work 18 hours per day. If they mean it
took 2.5 hours to install a service and average time to install is 2.0 when
there is normal gas/telephone, only 1/2 hour additional time was
required.
Recommend 11 services x 0.5 x $450 = $2,475.00
* (C) Jeff Evens (City Inspector) & John Mazurkiewicz (Hentges'
foreman) agreed on-site to 2 hours, not 4 hours (attached field work
order 1711).
Recommend 2 x $450 = $900
* (D) Sanitary Sewer Stub to East: John's crew started at 7:00am at MH
7 heading east. Scott Rice arrived on site at 7:15am. At 9:15am all
utilities were exposed. Scott Rice delivered the pole to use to hold the
duct at 11: 15am and duct banded to the pole at 11 :30am. Lunch 11 :30 -
12:30. At 1:10pm the connection was made to the existing sewer pipe
and backfilling commenced.
An additional 5 hours additional time was required due to the telephone
duct. Recommend 5 x $450 = $2,250
Sanitary Sewer Stub to North: The telephone duct did not affect the
placement of pipe to the north. The crew started at 1 :OOpm and
connected to the existing at 3:00pm. Recommend payment of this work
through quantities already in the contract (12.5 meters of 200mm PVC
and 1 each connect to existing sanitary sewer pipe).
* (E) Foreman not on-site 2 hours x $365 = $730
* (F) No extra time - no delay per Jeffs notes. Other work being done
while phone company shoring duct.
* (G) On Tuesday, July 28, 1998, one of S.M. Hentges sewer crews
(Marty/Mark's Crew) worked a total of three hours laying one 20'
section of 6" DIP watermai~ under a 2" PVC cable TV crossing, a
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
G:\PROJECTS\I998\CHGOR#7.DOC
AN EQUAL OPPORTUNITY EMPLOYER
Scott-Rice Telephone duct, and a 6" gas main on Pleasant Street east of
MH7. Their time is documented in City's inspection report as follows:
(1 :00 - 2:00 P.M.) sewer crew exposed 2" PVC cable TV crossing and
telephone duct. A representative from Scott-Rice was on-site to assist
banding the duct to a wooden pole.
(2:00 - 2:20 P.M.) sewer crew removed existing hydrant at the N.E.
comer of Duluth Avenue and Pleasant Street and exposed a 6" gas main.
(2:20 - 3:30 P.M.) sewer crew undermined 2" PVC cable TV, telephone
duct, and 6" gas main and laid one 20' section of 6" DIP watermain
underneath while removing existing 6" CIP (cast iron pipe) water.
(3:30 - 4:00 P.M.) Scott-Rice representative assisted planking and
banding telephone duct. Sewer crew backfilled trench.
In my opinion an additional 1 hour of time was utilized undermining the
Scott-Rice Telephone duct.
Recommend 1 x $420 = $420
* (H) On Monday, August 10, 1998, one of S.M. Hentges sewer crews
(MartyIMark's), less the foreman, worked from 7:00 A.M. to 2:45 P.M.
laying 15 meters of 460mm x 725mm Arch RCP from station 0+043.5
to 0+028.5 and setting DS 17, excluding 1/2 hour for lunch. Working
conditions for the backhoe were very tight with the 6.1 meter easement,
the deck directly outside the easement at 16411 Duluth Avenue, the
depth of the Arch RCP at this location, and the overhead power lines. In
addition, setting DS 17 was tight with the telephone duct to the east, the
NSP power pole to the north, and the gas main to the west. Work
progressed very slowly under these conditions.
In City Inspector's opinion an additional 1 hour of time was utilized
dealing with the Scott-Rice Telephone duct.
Recommend 1 x $365 = $365
* (I) On Tuesday, August 18, 1998, Mark's sewer crew worked a total of
1/2 hour tunneling under the Scott-Rice Telephone duct with 300mm
HDPE storm sewer between DSIO and DS9. The backhoe was able to
expose both sides of the duct. Mark instructed the crew to hand dig and
tunnel under the duct rather than having to expose and band it to a wood
pole in order to save time. He was of the opinion that S.M. Hentges was
not getting any additional compensation for time utilized undermining
the telephone duct, as City Inspector heard him tell his crew.
In Inspector's opinion, an additional 1/2 hour of time was utilized
undermining the Scott-Rice Telephone duct.
Recommend 0.5 x $420 = $210
RECOMMENDATIONS: Reduce the request based on documentation by City inspectors
outlined above.
G:\PROJECTS\I998\CHGOR#7.DOC
Approve a change order in the amount of $7,350.00 and the
following additional quantities paid at the contract unit prices:
SCHEDULE NO.9 (98-16 SANITARY SEWER)
UNIT TOTAL
ITEM # DESCRIPTION UNIT OTY PRICE PRICE
1 Remove sewer main 31.1 m 20.00 622.00
12 200mm PVC sewer 31.1 m 40.00 1,244.00
13 Connect to exist.sewer 2 ea. 250.00 500.00
TOTAL $2,366.00
RECOMMENDED TOTAL FOR CHANGE ORDER #7: $9,716.00
G:\PROJECTS\I998\CHGOR#7.DOC
p.o. Box 69 Jordan, MN 55352-0069
Phone: (612) 492-5700
Fax: (612) 492-5705
Change Order Request
Change Order Date of
Reference Request
7 8/25/98
TO: Sue McDermott, P.E.
City Hall
16200 Eagle Creek Ave. S.E.
Prior Lake, MN 55372-1714
Job No.
98-317
Job Description
98-14,98-15,98-16
Job Location
DESCRIPTION OF WORK PERFORMED: Additional work associated with
crossing the existing telephone duct bank/fiber optic lines. Please
not that casing pipe used for the copper is not being charged as an
extra. All time is above and beyond bid unit prices.
ACTUAL COSTS:
A. John's crew
1. 400 Blhoe
2. Loader
3. Laborers
4. Top man
5. Foreman
Total crew
(2)
$175.00/hr
$100.00/hr
$ 70.00/hr
$ 50.00/hr
S s~_OOiliI:
$450.00/hr
Martyls/Mark's
1. 330 B'hoe
2. Loader
3. Laborers (2)
4. Top man
5. Foreman
Total crew rate
Crew
$150.00/hr
$ 95.00/hr
$ 70.00/hr
$ 50.00/hr
,S 5S _ 00 LID:
$420.00/hr
rate
B. 11 services required 2.5 hrs of additional work, above and
beyond the bid item for services.
1. 11 services X 2.5 X $450.00.......... $12,375.00 c:
C. The service for 16541 and Valley Sign required 4 hours of
additional work, above and beyond the bid item for services.
1. 1 service X 4 X $450.00............... $ 1,800.00
An Equal Opportunity Employer
D. Additional work associated with stubbing the utilities East and
North of M.H. #7. The work going to the east was slowed by the
unknown telephone duct bank/fiber optic lines along with additional
existing utilities that we had to work around. Since these stubs
were not part of the bid quantities, you will have to add this
length increasing the bid quantity and subtract it from this total
or simply pay it as a change order.
1. Sanitary sewer stub toward the East
a. Foreman, 9 hrs @ $55.00/hr. .....
b. Laborers (2) ,17 hrs @ $35.00/hr.. '"
c. 400 Blhoe, 8.5 hrs @ $175.00/hr...
d. 943 loader, 8.5 hrs @ $135.00/hr...
f. Material W/I0%.... . . . . . . . . . . . . . . . . .
SUBTOTAL
1. Sanitary sewer stub toward the North
a. Foreman, 3.5 hrs @ $55.00/hr....
b. Laborers(2),7 hrs @ $35.00/hr......
c. Top man, 3.5 hrs @ $50.00/hr....
d. 400 Blhoe, 3.5 hrs @ $175.00/hr...
e. 943 loader, 3.5 hrs @ $135.00/hr...
f. Material W/IO%.....................
SUBTOTAL
TOTAL
E. 8" watermain East of manhole #1
1. 3.5 hrs X $450.00/hr.................
F. 6" watermain East of manhole #4
1. 2 hrs X $450.00/hr..... ..............
G. 6" watermain East of manhole #7
1. 4 hrs @ $420.00/hr..... ..... .........
H. 725mm Rep span East of DS #17
1. 4 hrs @ $420.00/hr..... ...... .... ....
I. 300mm HDPE East of DS #10
1. 2 hrs @ $420.00/hr...... .... .........
TOTAL
$ 495.00
$ 595.00
$1,487.50
$1,147.00
S 233.00
$3,958.00
$ 192.50
$ 245.00
$ 175.00
$ 612.50
$ 472.50
S 86.00
$1,783.50
$5,741.50
$1,575.00
$ 900.00
$1,680.00
$1,680.00
S 840.0Q
$26,591. 50
11':
P.O. Box 69
Jordan, MN 55352
(612) 492-5700
FIELD WORK ORDER
(FOR EXTRA WORK, TIME & MATERIAL WORK, AND BACKCHARGES)
Date ~)...L/1) e..t;rl.e..... \.L B-1 2 - q ~
Bill to () ~ + }' J-F .p I' r 0 r I .('1,.-1 COP
Address
Project No. Of ~, 3. 1 ., Project Name 1) LA. \ I I --\.-"-' Au...e.
Location of Work Performed Lb 5"41 I') fA I L.J ~ A-IJ ..p
Nature of Work Performed. (J rf>W ~ ","vfJ (') ('} t~~r S~tI"l} "l...Y"
EMPLOYEE
~ h Jrj fY1 ~ 'ZJ.Af Itj't.tu~
/(,,11'\ St~ (\ V\ "" ) &1\1
M ~ l('., f2.u.d.c> 10 ~
f)CA..tt'\ sc. "W\.J +z-
LABORERS & SUPERVISIO~
TRADE I fJ-lhouRS
M T W T F
fiu:uvt~ ~
~/ 1-
i-J.tJCJ' 'f-
~hor (t
2.._0
I "2.~O
12_0
LAB~"SGa TOT A L
S
S
TOT AL I
HOURS RA TE
EMPLOYEE EQUIP. NO.
Do '-L-C.. ltJ 14' ~ 1&-",. 56 -u 7 ~
../
EQUIPMENT
DESCRIPTION I M
OJ Lf 5. C,4- T TlA-t
.
S
TOTAL
HOURS
2..._0
- ,1
~-"l-tOURS
W T
)CI
I
I
'KI
I
I
I
I
I
I
T
F
S
I
I 'Z.. ~O I
I I
I I
I I
I I
I I
I I
1)01/\
.:a--J-o"5 (1lJO /~&Ir: r"l
I
I
"lb
EQUIPMENT SUB TOTAL
DESCRIPTION
MATERIAL & OTHER CHARGES
I QUANTITY
UNIT COST
MATERIAL SUB TOTAL
REQUESTED BY (SIGNATURE)
~RKO DER R~Rro BY ~ ~?
LABOR SUB TOTAL
EQUIPMENT SUB TOTAL
PROFIT AT _% & O.H, AT %
TOTAL BILLED
WHITE - TO CUSTOMER YELLOW - MPLS. ACCOUNTING PINK - FIELD OFFICE
1 7 t l'
TOTAL
RATE I TOTAL
TOTAL