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HomeMy WebLinkAboutAgenda & Minutes 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING AGENDA December 4, 2006 6:00 p.m. Fire Station No.1 Council Work Session 5 p.m. Personnel Projections This meeting is open to the public. 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL OF AGENDA 4. CONSIDER APPROVAL OF NOVEMBER 20,2006, MEETING MINUTES 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the City Council Agenda as a separate category. A. Consider Approval Of Invoices To Be Paid. B. Consider Approval of a Resolution Approving Extending the Deadline for Submittal of a Final Plat for Maple Glen 3rd Addition. C. Change Order #5 for the Police Station I City Hall Project. D. Consider Approval of a Resolution Electing the Non-waiver of Statutory Municipal Tort Liability Limits and Declining Excess Liability Insurance Coverage. 6. ITEMS REMOVED FROM CONSENT AGENDA 7. PRESENTATIONS A. Status Report on Police Station I City Hall Building Project. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 8. PUBLIC HEARINGS A. 2007 Truth-in-Taxation Hearing for Proposed 2007 City Budgets. 9. OLD BUSINESS A. Consider Approval of a Resolution: 1) Accepting the Design Report; and 2) Authorizing Preparation of Plans and Specifications for the Water Treatment Plant. B. Consider Approval of an Ordinance Amending Section 703, Public Waters, of the Prior Lake City Code. C. Consider Approval of: 1) a Resolution Approving an Agreement for the Removal and Relocation of a Barn; and 2) a Resolution Authorizing the Solicitation of Quotes for the Creation of a Ruin and Removal and Relocation of a Barn to Heritage Farmstead. D. Consider Approval of a Report from the Park Advisory Committee Regarding: 1) a Lighting and Improvement Project at Ryan Park and Authorizing Requests for Proposal from Electrical Engineers to Prepare Plans and Specifications Therefore, and 2) Recommending a Process and Timeline for Master Park Plan for Ryan Ponds Park. E. Consider Approval of a Resolution Accepting Quotes and Authorizing the Mayor and City Manager to Execute the Standard Construction Contract for Well NO.8 Appurtenance Equipment and Site Work. F. Consider Approval Of An Ordinance Amending Section 1104.309 of the Zoning Ordinance To Allow 832-square-foot Accessory Structures on Twin Island. 10. NEW BUSINESS A. Consider Approval of a Report Authorizing the Staff to Investigate Grant Funding for the Acquisition of Pavlish Property Located on Pike Lake. B. Consider Approval of a Resolution Approving a Pension Increase for the Prior Lake Fire Department Firefighters Relief and Pension Association. C. Consider Approval of a Resolution Authorizing the Purchase of a Four-wheel Regenerative Air Street Sweeper from Environmental Equipment and Services of Elko, Minnesota. D. Consider Approval of a Resolution Accepting the Resignation of City Councilmember Cheri Dornbush, Declaring a Vacancy on the City Council and Proposing a Procedure for Filling the City Council Vacancy. 11. OTHER BUSINESS/COUNCILMEMBER REPORTS A. Community Events. B. Executive Session. 12. ADJOURNMENT 4- PRI~ !~O~~\ [..., ~ 16200 Eagle Creek Avenue S.E. U r!7 Prior Lake, MN 55372-1714 ~NJ;S~ REGULAR COUNCIL MEETING MINUTES City Council Meeting Minutes November 20, 2006 Draft CALL TO ORDER Present were Mayor Haugen, Councilmembers Dornbush, Erickson and Millar, City Manager Boyles, City At- torney Pace, Public Works Director/City Engineer Albrecht, Finance Director Teschner, Planning Director Kan- sier, Communications Coordinator Peterson and Administrative Assistant Green. Councilmember LeMair was absent. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Speakers receive a maximum of ten minutes; less if there are more than three speakers. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. City Manager Boyles reviewed the concept of the public forum. APPROVAL OF AGENDA MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE THE AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Dornbush, Erickson and Millar. The motion carried. Councilmember Dornbush requested the addition of item 11 B, a statement. The Executive Session will be rescheduled to December 4. APPROVAL OF MEETING MINUTES MOTION BY MILLAR, SECONDED BY ERICKSON TO APPROVE THE NOVEMBER 6, 2006, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Erickson, and Millar. Dornbush abstained due to her absence at the meeting. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Reports. D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Report. F. Consider Approval of a Resolution Accepting Bids and Awarding the City's Standardized Construction Contract for the County Road 21 Street Light Installation. G. Consider Approval of Resolution 06-198 Approving a Final Plat and Development Contract for Deer- field Industrial Park 7th. H. Consider Approval of Resolution 06-199 Authorizing the Mayor and City Manager to Execute the City's Standardized Professional Services Agreement with Braun Intertec for GeotechnicallTesting www.cityofpriorlake.com 1 Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes November 20, 2006 Draft Services Associated with the Water Treatment Facility. I. Consider Approval of Resolution 06-200 Authorizing Solicitation Of Quotes For Well NO.8 Appurte- nant Equipment and Site Work. Councilmember Dornbush requested the removal of item 5F. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE THE CONSENT AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Dornbush, Erickson, and Millar. The motion carried. Dornbush asked whether the Council would want to consider putting the logo on the new street lights that will be installed on the Arcadia and CR 21 intersection. Albrecht responded that staff planned to place logos on the major intersections, and that staff will be bringing a proposal to the Council to include the logo on street lights when lighting is replaced along the corridor from Adelmann to Hwy 13. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE RESOLUTION 06-201 ACCEPTING BIDS AND AWARDING THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE COUNTY ROAD 21 STREET LIGHT INSTALLATION. VOTE: Ayes by Haugen, Dornbush, Erickson, and Millar. The motion carried. PRESENTATION Presentation on Available Property Tax Relief Programs Finance Director Teschner presented information on research about property tax relief programs that are available. Comments: Millar: Sought clarification of eligibility for tax relief programs if income changes, and when a deferred amount would have to be repaid if eligibility changed from one year to another. Teschner: Replied that income guidelines are adjusted each year, but that he had not researched the pay- back timeframe if someone no longer qualified. Dornbush: Asked if senior citizens are notified of tax relief programs. Teschner: Responded that the senior program component of tax relief is printed on the back of tax state- ment, but the other two refund programs are not indicated there. Dornbush: Wondered if low participation is due to lack of that information. Teschner: Noted that every special assessment generates calls from seniors about the deferral and when they learn the money has to be paid later, they are no longer interested. Seem to be seeking a reduction or refund program and not a deferment program. Erickson: Noted that people should have an answer to when a deferral is payable. Teschner: Stated there is a phone number on the application that an individual can contact for help with their situation. Haugen: Commented that similar information was provided a year ago and no one was interested in apply- ing. Presentation on 2030 Comprehensive Plan 2 City Council Meeting Minutes November 20, 2006 Draft Planning Director Kansier outlined the components of the 2030 comprehensive plan that has been approved by the Metropolitan Council. Comments: Millar: Complimented staff on being the first city in the state with a completed 2030 comprehensive plan. Asked if the changed density parameters would control the population growth. Kansier: Agreed that the change in fewer acres designated high density would limit population and noted that the definition of high density had also been reduced from 30 to 20 units. Haugen: Commented that the changed zoning reduced housing from a potential of 18,000 units to 1,200 units. Millar: Stated this is consistent with community feedback about wanting to retain lower density. Clarified demographics and percentage of people over age 65. Kansier: Stated that reflects that households of other age demographics are higher than average. Millar: Gratified that we are working on making senior housing available in the community. Dornbush: Congratulated staff on forward thinking and is glad the 2030 Vision and Strategic Plan was incor- porated into the 2030 comprehensive plan. Encouraged citizens to participate in future long-range planning. Erickson: Noted that some people may have confusion that the 2030 Vision and Strategic Plan and the 2030 comprehensive plan are two different things. Kansier: Replied that a city is legally required to design a 2030 comprehensive plan, and that the 2030 Vi- sion and Strategic Plan is a policy document with goals that are much more short-term. The comprehensive plan is a broader document that plans for 25 years and is not as specific about how the goals will be accom- plished. Erickson: Asked if the demographics included tribal land. Kansier: No, the city has no planning authority over the tribal lands; but did look at their land use patterns to help plan ours. Erickson: Asked if it would affect the 2030 comprehensive plan if Credit River Township incorporated into a city. Kansier: Replied that they would have to be coordinated with our planning system and the regional planning system and that it might not drastically affect our plan. Could work together on roads, trails, and perhaps sewer services, etc. Haugen: Noted that the 2030 Vision and Strategic Plan and 2030 comprehensive plan intermingle and allow for proactive guidance of the community over time. PUBLIC HEARING No public hearings were conducted. OLD BUSINESS: Consider Approval of an Ordinance Amending the Tree Preservation Requirements of the Zoning Or- dinance Planning Director Kansier explained that the tree preservation ordinance amendment process began in January with a task force that took an administrative approach suggesting guidelines for developing alterna- tives where applicants can justify the impact on trees. Stated the city will maintain a record of alternative analysis that consider such impact. Described heritage trees, significant trees and desirable trees for planting and the plan devised to maintain a variety of trees. 3 City Council Meeting Minutes November 20,2006 Draft Comments: Dornbush: Like the flexible development provision and the rotating list of replacement tress. Asked to add verbage that would encourage the use of native trees. Kansier: Replied that it can be added to the list. Dornbush: Thanked citizens, Kyle Schroeder and Margi Atwood and developers, Jim Stanton and Dustin Kern for their work on the task force. Erickson: The proposed changes are good. Asked if a 100-year-old cottonwood would be considered a heri- tage tree. Kansier: Replied that heritage trees needed to meet criteria about life expectancy, good condition, deter- mined by forester to be of exceptional quality and could be used as a focal point in a development. Erickson: Asked if it would go against allowed percentages if developers would want to take it down. Kansier: Replied that staff would try to use the incentive program to save it. Erickson: Noted that large trees could be cut down if the type was not on the list. Kansier: Replied there were differences if the lot was vacant or if it was being redeveloped. Millar: Complimented the modifications to the ordinance and the work of the task force. Noted his affinity for willow trees and that type wasn't on the list of significant trees. Kansier: Commented that list of significant trees wouldn't be rotated like the new plantings list and that it in- cluded trees that are native to the area and have qualities about life expectancy, resistance to disease, etc. Haugen: Noted that the proposed ordinance amendment creates flexibility for both developer and staff and would eliminate some anxiety and antagonism. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE ORDINANCE 106-09 AMENDING SECTIONS 1101.400, 1106 AND 1107.2100 OF THE PRIOR LAKE CITY CODE. VOTE: Ayes by Haugen, Dornbush, Erickson and Millar. The motion carried. NEW BUSINESS Consider Approval of a Report on the City of Prior Lake Water Supply Plan Public Works Director Albrecht updated on the Council on the long-range water plan as well as pending projects in the area and how Prior Lake is integrated into those projects. Explained firm capacity as a base line strategy for providing a sustainable water resource to a community, including water storage and water production. Comments: Millar: Clarified when wells are planned for the west side. Albrecht: 2009. Millar: Asked about the location of Well No. 10. Albrecht: Replied it would be a good location for the city and would replace daily use of Well No.5 if an agreement is worked out with the DNR to pump maximum capacity. Well NO.5 would not be shut down if we could keep it to use for an emergency situation. Erickson: Asked how partnerships with neighboring city help us in worst case scenarios. Albrecht: Gave examples of using the Savage connection to fill our towers one day last summer, and that the SMSC built their water tower elevations to match city elevations so the systems could work in concert. We loaned water to the SMSC last year before their tower was built and they will be a safety net for us. Erickson: Asked if using the Kraemer Quarry would it postpone or eliminate drilling wells for the city. 4 City Council Meeting Minutes November 20, 2006 Draft Albrecht: Replied that city wells are drilled using money from trunk fund which are paid for by development. If we did not have an additional well, it would not offset costs and we would lose revenues. Erickson: Asked if the city could apply for a state grant for a surface water treatment plant and whether we would want to. Albrecht: Replied that the city may not have a reliable enough surface water supply, and in dry years the lakes might be low. Dornbush: Asked if oversizing the water treatment facility means that the plans are outdated. Albrecht: Replied it would be a negligible change, adding a filter and minor wall changes. Haugen: Commented that the report reflects a proactive approach for next 25 years; and that it is comforting to know there will be no change in water rates until at least 2009. MOTION BY MILLAR, SECONDED BY DORNBUSH TO ACCEPT THE REPORT ON THE CITY OF PRIOR LAKE WATER PLAN VOTE: Ayes by Haugen, Dornbush, Erickson and Millar. The motion carried. Consider Approval of a Resolution Accepting Bids and Awarding the City's Standardized Construction Contract for Completion of Well 9 Public Works Director Albrecht discussed the status of the well and options for completing it. Noted that an agreement was made with the DNR to complete the well in conjunction with the use of well no. 8. Informed the Council that expenses were reduced on the wellhouse which would allow the entire project to be com- pleted near budget. Comments: Erickson: Have to do it. Millar: Approving the recommendation is the best option. Dornbush: Agreed. Haugen: Appreciated the thoroughness of the reporting. MOTION BY DORNBUSH, SECONDED BY ERICKSON TO APPROVE RESOLUTION 06-202 ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT WITH MARK J. TRAUT WELLS, INC. FOR COMPLETION OF WELL NO.9. VOTE: Ayes by Haugen, Dornbush, Erickson and Millar. The motion carried. OTHER Community Events Erickson: Downtown Dazzle on December 1. Haugen: Wished all a wonderful Thanksgiving, and reminded viewers that the truth-in-taxation hearing will be conducted on December 4. Dornbush Statement Councilmember Dornbush submitted her resignation from the Council effective December 31, 2006, due to marriage, family and relocation. Comments: Haugen: Appreciated the objectivity and passion Dornbush brought to the Council. 5 City Council Meeting Minutes November 20,2006 Draft Millar: Stated it was a privilege and honor to serve with Dornbush and she will be missed. Erickson: Noted that perhaps Dornbush will move back to Prior Lake and be able to be on the Council again. Executive Session Postponed to the December 4, 2006, meeting. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by Dornbush and seconded by Millar. With all in favor, the meeting adjourned at 8:21 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Assistant 6