HomeMy WebLinkAbout9C - Heritage Farmstead Barn
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
CITY COUNCIL AGENDA REPORT
DECEMBER 4, 2006
9C
JANE KANSIER, PLANNING DIRECTOR
AL FRIEDGES, PARKS SUPERVISOR
CONSIDER APPROVAL OF: (1) A RESOLUTION APPROVING AN
AGREEMENT FOR THE REMOVAL AND RELOCATION OF A BARN; AND
(2) A RESOLUTION AUTHORIZING STAFF TO SOLICIT QUOTES FOR THE
CREATION OF A RUIN AND THE REMOVAL AND RELOCATION OF A
BARN TO HERITAGE FARM
Introduction
The purpose of this agenda report is to authorize staff to take the first steps
toward the development of the Heritage Farmstead. These include:
1. Approval of an agreement with Jeffery and Alissa Schneider for the
removal and relocation of the existing barn on their property to Heritage
Farmstead Park;
2. Authorization for staff to solicit quotes for this work, and for the work
needed to create the "ruin" from the existing farmhouse, and to
construct a foundation and walls for the barn.
Historv
On September 5.2006, the City Council adopted Resolution 06-166 approving
the Master Plan for Heritage Farmstead. Elements of this plan include the
preservation of a ruin of the existing farm house, placement and restoration of
a barn on the site for community events, historic farm equipment, an orchard
and community gardens, a skating rink and warming house, and a series of
paths.
Current Circumstances
1. Barn Aareement. To facilitate the Master Plan, the staff has located a
barn for the site. The barn is located on the Jeffery and Alissa Schneider
property at 16381 Marschall Road, and is in the City of Prior Lake. This barn
is a 1940's era barn in good condition, measuring over 2,500 square feet in
area. There is a loft in the barn which will be ideal for displaying some of the
vintage farm equipment.
The Schneider's are excited about locating their barn on the Heritage
Farmstead site. They have asked for some considerations, as outlined in the
attached agreement. These include:
. Removal of the barn no later than December 31, 2007.
. Restoration of the barn site, including removal of the block foundation,
addition of black dirt and grass seed.
. A $12,000 credit towards any parkland dedication required as part of the
www.cityofpriorlake.com
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ISSUES:
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future development of this parcel. This credit is applicable as long as an
application for a final plat is submitted within 8 years of the date of the
agreement.
While we obviously would have preferred an outright donation, the staff feels
this arrangement is beneficial to both the Schneiders and the City. Restoration
of the barn site would have been done for any party.
The cash credit may impact the capital park fund in the future. However, staff
believes this impact will be very small. The Schneider property can only
accommodate 6-7 lots, and at the current rate of parkland dedication rate of
$3,750 per unit, the City will still collect $10,000 to $14,000 in parkland
dedication. That per unit amount will probably increase over the next years, so
the longer it takes for this site to develop, the less the impact to the park fund.
There is already a neighborhood park in that area (Stemmer Ridge), so there
is no need for a land dedication. At the very least, staff believes this is a
"break even" deal.
2. Quote Solicitation. The first phase of this project, as contemplated in the
2007 Capital Improvement Program (CIP), includes moving the barn,
constructing a foundation and walls for the barn, reproofing the barn, and
selective deconstruction of the house to create a ruin. The staff estimates the
cost of each of these elements as follows:
Relocate barn
Structural Engineering and soil borings
Construct foundation and walls
New barn roof
Deconstruction of house (by staff)
Debris disposal, etc.
Brick stabilization
Miscellaneous equipment rental
$40,000
$10,000
$40,000
$5,500
$0
$5,000
$3,000
$1.500
TOTAL
~19_~..P00
Each element of the project will be let separately, and we expect each element
to be less than $50,000. For this reason, it is possible to obtain quotes rather
than bids. The staff expects to receive at least 3 competitive quotes for the
foundation and wall work and 2 competitive quotes for moving the barn. If the
quotes exceed the estimates, the staff will look for other options in completing
this work.
The Heritage Farmstead Master Plan, prepared by HKGI, anticipated
completion of the project in three phases. Due to funding constraints, staff
recommends the project be completed in six phases. Only Phase 1 is included
in the 2007 CIP. Phases 2 through 6 would need to be incorporated into future
capital improvement programs or budgets.
Phase 1: Move the barn to the Heritage Farmstead site, set it on the proposed
foundation and walls, and reroof the barn. This will preserve the barn and
ready it for future use. For health and safety reasons, staff recommends
deconstruction of the existing farm house to a "ruin," seal off the walls and infill
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FINANCIAL
IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
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the basement.
Phase 2: Complete the remaining amenities to the house (arbor structure,
accent lighting, and other enhancements).
Phase 3: Complete prairie and wetland restoration, trails and boardwalks,
entry improvements and the warming house. Grants from the Minnesota
Department of Natural Resources may be available for the restoration work.
Phase 4: Construct main parking lot (9 stalls) and the orchard parking lot (58
stalls).
Phase 5: Complete the event lawn area and landscaping, install lighting and
park furniture, the windmill, signage, fencing and security systems.
Phase 6: Complete the interior of the barn for event use, including exterior
restoration, extension of utilities, mechanical systems, bathrooms, and kitchen
facilities.
Phasing the project as suggested will allow more of the construction project to
be completed by staff, rather than an outside contractor. This timing also
allows the City to solicit private donations and to research other funding
options.
The $12,000 credit towards parkland dedication may impact the capital parks
fund in the future. However, this is not a specific outlay, but rather a reduction
in the amount of cash collected as part of the development.
The staff has also received tentative commitments of $80,000 to $100,000
from private sources. Prior to requesting City Council authorization for this
work, the staff will have finalized the amount of the private donations.
The City Council has the following alternatives:
1. Adopt a resolution approving the agreement for removal of the barn, and
adopt a resolution authorizing the staff to solicit quotes for the work.
2. Deny the resolutions.
3. Defer this item and provide staff with specific direction.
Staff recommends Alternative #1.
The following motions are required:
1. A motion and second to adopt a resolution approving Agreement for
Removal of Sarn on Property Located at 16381 Marschall Road and
authorizing the Mayor and City Manager to sign the agreement.
2. A motion and second adopting a resolution authorizing staff to solicit
quotes for removal and relocation of the existing barn on their property to
Heritage Farmstead Park and for the work needed to create the "ruin" from
the eXisting? fmhouse, and to construct a foundation and walls for the
barn.
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Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
RESOLUTION 06-xx
A RESOLUTION AUTHORIZING STAFF TO SOLICIT QUOTES FOR THE CREATION OF A RUIN
AND THE REMOVAL AND RELOCATION OF A BARN TO HERITAGE FARM
Motion By:
Second By:
WHEREAS, The City 2030 Vision and Strategic Plan provides that the City encourage appreciation
of our community's history and small town values; and
WHEREAS, The City has purchased a 15-acre parcel next to Lakefront Park which has been a
historic farmstead within the City; and
WHEREAS, In an effort to preserve the farm house building, the City Council previously authorized
the preservation of a ruin of the structure for public use; and
WHEREAS, A master plan for the 15-acre parcel has been prepared which proposes additional
improvements to the property, including the placement and restoration of a barn on the
site to be used for community events (hereinafter referred to as "Heritage Farm park");
and
WHEREAS, On September 5, 2006, the City Council adopted Resolution 06-166 approving .the
master plan for Heritage Farmstead; and
WHEREAS, The City does not have the equipment or staff necessary to perform the requested
actions.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to solicit quotes for the following items:
. Relocate barn
. Structural Engineering and soil borings
. Construct foundation and walls
. New barn roof
. Debris disposal, etc.
. Brick stabilization
. Miscellaneous equipment rental
PASSED AND ADOPTED THIS 4TH DAY OF DECEMBER 2006.
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,... 1l.JWW. cityofpriorlake. com
Phone 952.440.9675 / Fax 952.440.9678
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I Haugen
I Dornbush
I Erickson
LeMair
Millar
YES
Haugen
Dornbush
Erickson
LeMair
Millar
Frank Boyles, City Manager
NO
4PR~
(~1111 ~ ~ \ Maintenance Center
tO~ 17073 Adelmann Street S.E.
U tr1 Prior Lake, Minnesota 55372
\ ~ ) RESOLUTION 06-xx
~
A RESOLUTION APPROVING AN AGREEMENT FOR THE REMOVAL AND RELOCATION OF A
BARN
Motion By:
Second By:
WHEREAS, The City 2030 Vision and Strategic Plan provides that the City encourage appreciation
of our community's history and small town values; and
WHEREAS, The City has purchased a 15-acre parcel next to Lakefront Park which has been a
historic farmstead within the City; and
WHEREAS, In an effort to preserve the farm house building, the City Council previously authorized
the preservation of a ruin of the structure for public use; and
WHEREAS, A master plan for the 15-acre parcel has been prepared which proposes additional
improvements to the property, including the placement and restoration of a barn on the
site to be used for community events (hereinafter referred to as "Heritage Farm park");
and
WHEREAS, On September 5, 2006, the City Council adopted Resolution 06-166 approving .the
master plan for Heritage Farmstead; and
WHEREAS, The Owners desire to donate a barn currently located on their property at 16381
Marshall Road, Shakopee, Minnesota, 55379.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the Agreement on behalf of the
City.
PASSED AND ADOPTED THIS 4TH DAY OF DECEMBER, 2006.
YES
NO
I Haugen
I Dornbush
I Erickson
I leMair
I Millar
Haugen
Dornbush
Erickson
leMair
Millar
Frank Boyles, City Manager
,.\J!)NY.!, ~ityqfpriorlake. com
Phone 952.440.9675 / Fax 952.440.9678
AGREEMENT FOR REMOVAL OF BARN ON PROPERTY
LOCATED AT 16381 MARSCHALL ROAD
This AGREEMENT is entered into this 4th day of December, 2006, by and between the CITY
OF PRIOR LAKE, a Minnesota municipal corporation ("City"), and Jeffery F. and Alissa M. Schneider,
husband and wife ("Owners").
(1) WHEREAS, the City 2030 Vision and Strategic Plan provides that the City encourage
appreciation of our community's history and small town values; and
(2) WHEREAS, the City has purchased a I5-acre parcel next to Lakefront Park which has been
a historic farmstead within the City; and
(3) WHEREAS, in an effort to preserve the farm house building, the City Council previously
authorized the preservation of a ruin of the structure for public use; and
(4) WHEREAS, a master plan for the 15-acre parcel has been prepared which proposes
additional improvements to the property, including the placement and restoration of a bam on the site to be
used for community events (hereinafter referred to as "Heritage Farm park"); and
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(5) WHEREAS, on September 5,2006, the City Council adopted Resolution 06-166 app~oving
.the master plan for Heritage Farmstead.
(6) WHEREAS, the Owners desire to donate a bam currently located on their property at 16381
Marshall Road, Shakopee, Minnesota, 55379 ("Owner's Property").
(7) WHEREAS, the City Council adopted Resolution #06-_ on December 4,2006, accepting
the donation of the bam.
Based on the mutual promises and covenants set forth herein, the sufficiency of which is not
disputed, the City and the Owners (collectively "Parties") agree as follows:
1. RECITALS. The recitals set forth above are incorporated as if fully set forth herein.
2. DONATION OF BARN. The Owners have agreed to donate to the City a bam located on
their property at 16381 Marschall Road, Shakopee, Minnesota, 55379, and legally described as follows:
The North 365.80 feet of the South 831.24 feet of the West 1190.81 feet of the South half of the
Northeast Quarter (S 'li ofNE~) of Section 5, Township 114, Range 22, Scott County
Minnesota.
And
That part ofthe South Half of the Northeast Quarter of Section 5, Township 114, Range 22,
described as follows:
Commencing at the northwest corner of the South 831.24 feet of said South Half of the Northeast
Quarter, said point being 1783.30 feet south of the northwest corner of said Northeast Quarter, as
measured along the west line of said Northeast Quarter; thence south 89 degrees 40 minutes 58
seconds East, assuming the south line of said Northeast Quarter bears South 89 degrees 40
minutes 58 seconds East, along the north line of said South 831.24 feet of the South Half of the
Northeast Quarter, a distance of 1190.85 feet to a point on the east line of the West 1190.81 feet
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of said South Half of the Northeast Quarter; thence South 00 degrees 48 minutes 32 seconds
West, along said east line of the West 1190.81 feet of the South Half of the Northeast Quarter, a
distance of365.81 feet to the south line ofthe North 365.80 feet ofthe South 831.24 feet of said
South Half of the Northeast Quarter and the actual point of beginning ofthe land to be described:
thence continuing South 00 degrees 48 minutes 32 seconds West, along said east line of the West
1190.81 feet, a distance of23.97 feet; thence South 89 degrees 21 minutes 38 seconds West, a
distance of 1191.19 feet to a point on said west line of the South Half of the Northeast Quarter;
thence North 00 degrees 48 minutes 32 seconds East, along said west line of the South Half of
the Northeast Quarter, a distance of 43.87 feet to said south line of the North 365.80 feet ofthe
South 831.24 feet of the South Half of the Northeast Quarter; thence South 89 degrees 40
minutes 58 seconds East, along said south line ofthe North 365.80 feet of the South 831.24 feet
of the South Half ofthe Northeast Quarter, a distance of 1190.85 feet to the point of beginning.
The bam will be relocated from the Owner's Property to the Heritage Farmstead Park.
3. lUGHT OF ENTRY. The Owners hereby grant the City and its agents a right of entry onto
Owner's Property for the purposes of removing the bam and any residual work required as part of this
removal. This right of entry shall be effective until December 4, 2007.
4. CITY OBLIGATIONS. The City has the following obligations:
A. The City shall restore the area where the bam currently sits, and any area disturbed
by the removal of the bam. This work includes removal of the block foundation and concrete floor, the
addition of black dirt to fill in the area where the block foundation and concrete law were removed, and the
placement of grass seed in the area the bam was removed from.
B. The City agrees to provide a credit of $12,000.00 towards any parkland dedication
required as part of the future development of the Owners Property. This credit is a fixed amount and shall
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only be applied to cash in lieu of land dedication. The credit shall remain effective only if a final plat for
the Owners Property is submitted within eight (8) years of the date of this Agreement. After eight (8)
years, the credit is not applicable.
s. MISCELLANEOUS..
A. Severability. If any portion, section, subsection, sentence, clause, paragraph, or
phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the
remaining portion of this Agreement.
B. Amendments. There shall be no amendments to this Agreement unless in writing,
signed by the parties and approved by resolution of the City Council.
C. Interpretation. This Agreement shall be interpreted in accordance with and
governed by the laws of the State of Minnesota. The words herein and hereof and words of similar import,
without reference to any particular section or subdivision, refer to this Agreement as a whole rather than to
any particular section or subdivision hereof. Titles in this Agreement are inserted for convenience of
reference only and shall be disregarded in constructing or ink'.p.eting any of its provisions.
D. Jurisdicition. This Agreement shall be governed by the laws of the State of
Minnesota.
CITY OF PRIOR LAKE
(SEAL)
By:
Jack G. Haugen, Mayor
By:
Frank Boyles, City Manager
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OWNERS:
By:
Jeffrey F. Schneider
By:
Alissa M. Schneider
STATEOFMINNESOTA )
( ss.
COUNTY OF SCOTT)
The foregoing instrument was acknowledged before me this day of , 20_,
by Jack G. Haugen, Mayor, and by Frank Boyles, City Manager, of the City of Prior Lake, a Minnesota
municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City
Council.
NOTARY PUBLIC
STATE OF MINNESOTA )
( ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this
by Jeffrey F. Schneider and Alissa M. Schneider.
day of
,20
NOTARY PUBLIC
DRAFTED BY:
City of Prior Lake
4646 Dakota Street SE
Prior Lake, Minnesota 55372
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Page 5
~ PRI~
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b ~ 17073 Adelmann Street S.E.
U I:rJ Prior Lake, Minnesota 55372
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November 27, 2006
Jeffrey and Alissa Schneider
16381 Marschall Road
Shakopee, MN 55379
RE: Agreement for Donation and Removal of Barn
Dear Mr. and Ms. Schneider:
Enclosed is the proposed agreement for the removal of the barn on your property. This
agreement includes the elements we discussed earlier, including:
. Restoration of the barn site, including removal of the block foundation and concrete
floor, the addition of black dirt, and the placement of grass seed.
. A credit of $12,000.00 towards any parkland dedication required as part of the future
development of this property. The credit is a fixed amount and shall remain effective
for a period of eight (8) year. The credit will expire if a final plat application for this
property is not submitted within that time frame.
Please review this agreement and let me know if you have any questions. Hopefully,
this agreement will be satisfactory and ready to sign.
The City Council will consider this agreement at their meeting on December 4, 2006. At
that same meeting, we will be asking the Council to authorize the staff to seek bids for
the relocation of the barn and construction of footings on the Heritage Farm site. It is
important that I have any comments before that meeting so I can include them in the
Contract the Council will review.
Thank you again for your participation in this project. If you have questions, please
contact me directly at 952-447-9812. You may also contact AI Friedges at 952-447-
9892. I look forward to hearing from you.
Sincerely,
Q. j)/) ^-^ "- .
Jane Kansier, Al~~
Planning Director
Enclosure
cc: AI Friedges
~nk Boyles, City Manager
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Phone 952.440.9675 / Fax 952.440.9678