HomeMy WebLinkAbout9E - Well No. 8
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
DECEMBER 4, 2006
9E
CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES AND
AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE
STANDARDIZED CONSTRUCTION CONTRACT FOR WELL NO.8
APPURTENANT EQUIPMENT AND SITE WORK
DISCUSSION:
Introduction
The purpose of this agenda is for Council to consider quotes and authorize the
Mayor and City Manager to execute the standard construction contracts for Well
NO.8 appurtenant equipment and site work.
Historv
On November 6, 2006, City Council authorized the execution of the City's
standardized contract for electrical equipment and installation services to Cedar
Lake Electric, Inc. of Faribault, Minnesota for connection of Wells NO.8 and NO.9
to the City's water distribution system. On November 20,2006, the City Council
approved solicitation of quotes for the Well NO.8 appurtenant equipment and site
work.
Current Circumstances
City staff has obtained quotes for electrical equipment, operational controls, site
improvements and restoration costs for installation by Cedar Electric and other
contractors to bring the Well NO.8 and NO.9 project closer to completion.
The SCADA system and various pumps and piping are standardized for ease of
operation and maintenance and therefore, only one quote for each is shown.
The quotes are as follows:
Quoted Items:
Air Conditioner:
Minnesota Air
Grainger
$1,714.65
$1,730.89
HI-E-Dry Unit (Dehumidifier)
Thermastov $3,061.88
USA Blue Boo $3,165.00
Eye Wash/Shower
Brekke Sales Co $601.85
USA Blue Book $628.35
Shower Mixing Valve
Brekke Sales Co $788.10
USA Blue Book $815.10
Water Heater
Soderholm & Assoc
Grainger
$460.00
$649.50
Exhaust Fan
TMS Johnson, Inc.
Grainger
$564.45
$633.00
www.cityofpriorlake.com
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Intake Wall Louver (Automatic)
TMS Johnson, Inc. $617.70
Grainger $638.25
Contract Services
Bulk Water Fill Station
Johlin Measurement
Municipal Solutions
$14,910.00
$17,572.50
Bituminous Drive
Prior Lake Blacktop
Northwest Asphalt
Core Drilling
Concrete Cutting and Coring
United Rentals
Curb
Prior Lake Blacktop
Northwest Asphalt
$14,332.15
$18,371.00
ProDrietarv Contract Services
Supervisory Control and Data Acquisition (SCADA)
System Control Services Corp. $40,952.00
Additional Items:
Chemical Feed Pumps
Bulk Water Piping
75HP Drive and Filter
Subgrade Material for Drive
Class 5 Base Material
Site Restoration
$21,326.63
$7,000.00
$6,762.75
$19,000.00
$8,000.00
$13,000.00
$3,500.00
$3,755.00
$8,190.00
$8,675.00
Conclusion
Staff is recommending purchase of the lowest price quoted items and all of the
standardized items listed for purchase.
Approval of this agenda will allow staff and current service providers under
contract the ability to meet the goals established of putting Well No.8 into service
by March 1, 2007 and Well NO.9 by May 1, 2007.
ISSUES:
FINANCIAL
IMPACT:
The chart below summarizes the costs associated with the quotes and
standardized appurtenant equipment, site work, construction contract services and
contract services:
I Appurtenant Equipment
I Air Conditioner
I HI-E-Dry Unit (Dehumidifier)
I Eye Wash/Shower
I Shower Mixina Valve
I Water Heater
I Exhaust Fan
I Intake Wall Louver (Automatic)
I Core Drilling
I
Low Bid
Minnesota Air
Thermastov
Brekke Sales Co.
Brekke Sales Co.
Soderholm & Assoc.
TMS Johnson, Inc.
TMS Johnson, Inc.
Concrete Cutting and Coring
Total Appurtenant Equipment
Total
$1,714.65
$3,061.88
$601.85
$788.10
$460.00
$564.45
$617.70
$3,500.00
$11,308.63
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I Low Cost Material
I Chemical Feed Pumps
I Bulk Water Piping
I 75HP Drive and Filter
Subgrade Material for Drive
Class 5 Base Material
I Site Restoration
I Total Material
I Contract Services
I Bulk Water Fill Services
I Curb
I Bituminous Drive
Supervisory Control
and Data Acquisition
(SCADA)
I
Total I
$21,326.63 I
$7,000.00 I
$6,762.75 I
$19,000.00
$8,000.00
$13,000.00
$75,089.38
Low Bid
Johlin Measurement
Prior Lake Blacktop
Prior Lake Blacktop
System Control
Services Corp.
Total I
$14,910.00 I
$8,190.00 I
$14,332.15 I
$40,952.00
Total Contract Services
$78,384.15 I
$11,308.63
$75.089.38
$78,384.15
$164,782.16
I Total Appurtenant Equipment
I Total Material
I Total Contract Services
I Grand Total
A total authorization of $164,782.16 is being requested. The funds to complete
the project are available in the Trunk Reserve Fund. Funding for Wells NO.8 and
No. 9 are solely provided by development fees for the City's Trunk Water Acreage
charge. The need for these new wells is a result of new development and
therefore funding is 100% development derived.
ALTERNATIVES: 1. Approve a resolution accepting quotes and authorizing the Mayor and City
Manager to execute the City's standardized contract for the appurtenant
equipment and site work improvements for Well NO.8 at a cost not to exceed
$164,782.16.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED Alternative #1
MOTION:
Reviewed by:
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Steve Albrecht, Director of Public Works
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
A RESOLUTION ACCEPTING QUOTES AND AUTHORIZING THE MAYOR AND CITY MANAGER
TO EXECUTE THE STANDARDARDIZED CONSTRUCTION CONTRACT FOR WELL NO.8
APPURTENANT EQUIPMENT AND SITE WORK
Motion By:
Second By:
WHEREAS, On November 20th, the City Council authorized City staff to obtain quotes for
completion of Well NO.8 appurtenant equipment and site improvements; and
WHEREAS, Council authorizes the Mayor and City Manager to execute the City's standard contract
for services with the service providers for the amounts listed below:
~ Johlin Measurement $14,910.00
~ Prior Lake Blacktop $22,522.15
~ System Control Services $40,952.00; and
WHEREAS, City staff is authorized to expend $86,398.01 for appurtenant equipment and site work
for Well NO.8.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the City's standardized contract with
Johlin Measurement, Prior Lake Blacktop and System Control Services and allow staff to expend
$86,398.01 for appurtenant equipment and site work for Well No, 8 for a total of $164,782.16.
3. The funding for this project is to come from the Trunk Reserve Fund.
PASSED AND ADOPTED THIS 4th DAY OF DECEMBER 2006.
YES
NO
I Haugen
I Dornbush
I Erickson
I leMair
I Millar
Haugen
Dornbush
Erickson
leMair
Millar
Frank Boyles, City Manager
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Phone 952.447.4230 / Fax 952.447.4245