HomeMy WebLinkAbout9C - Revised Agenda Report Format
STAFF AGENDA REPORT
AGENDA #:
PREPARED BY:
SUBJECT:
DATE:
BACKGROUND:
The City Council at their annual workshop directed
that I propose a revised agenda report format for
approval. This agenda item completes that directive.
DISCUSSION:
The City Council and staff are seeking an agenda report
format which provides relevant information without
duplication while providing sufficient structure to the
reader.
The attached Agenda Report format eliminates portions
of our current format which created duplication (i.e.
Background and Introduction) and reorganizes other
parts.
The meeting date has been moved to the top for ease in
reference. Issues are consolidated into discussion and
the discussion format is prescribed. "Subject" has been
revised to "Agenda Item". Finally recommendation and
motion are consolidated.
The intent is to have reports which provide both facts
and staff recommendations as clearly and concisely as
possible.
To shorten agenda packets, agenda reports would no
longer contain Planning Commission reports. The
Council already receives each Planning Commission
agenda packet and has the opportunity to review this
background data. We will summarize the Planning
Commission's actions but eliminate these materials to
reduce copying, size of the agenda packets, and staff
time associated with agenda report preparation.
ALTERNATIVES:
1. Adopt the revised format.
2. Adopt the revised format with amendments.
3. Take no action.
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4. Retain the existing agenda report format.
RECOMMENDATIONS: Alternate 1.
MOTION REQUESTED: Motion and second to adopt the staff recommendation to
reformat agenda reports as set forth in the April 6, 1998
Staff Report.
FORM.DOC
, ,.
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
CITY COUNCIL AGENDA REPORT
revised 4/98
ALL CAPS, BOLD. INCLUDE RESOLUTION OR ORDINANCE
TITLE IF APPLICABLE.
History
Current Circumstances
The Issues
Conclusion
Cost Recovery Analysis
Budget Impact
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