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Home My WebLink About5G - Purchase of Two Utility Maint. Vehicles AGENDA # PREPARED BY: SUBJECT: DATE: INTRODUCTION: DISCUSSION: STAFF AGENDA REPORT 5G AL FRIEDGES, PARKS SUPERVISOR CONSIDER APPROVAL OF RESOLUTION 98-XX AWARDING BID FOR PURCHASE OF: TWO UTILITY MAINTENANCE VEHICLES WITH ATTACHMENTS. APRIL 20, 1998 The purpose of this agenda is to authorize staff to purchase: One utility maintenance vehicle with herbicide sprayer and ball field drag and One utility maintenance vehicle with athletic field line striper. At the May 19, 1997 City Council meeting the Council adopted an Equipment Replacement Fund and Matrix. Identified in the matrix is $33,574.00 for acquisition of this equipment in 1998. At the March 16, 1998 City Council meeting, the Council authorized staff to prepare specifications and solicit bids for this equipment. The Utility Maintenance Vehicle with the Herbicide Sprayer and Ballfield Drag Attachment is designed for dragging aglime infields on ballfields and applying chemicals for turf management and weed control. Currently Parks Maintenance Crews are applying herbicides to highly sensitive areas adjacent to ponds, lakes, and private property with a homemade sprayer that is difficult to calibrate and control application areas. This new sprayer can be calibrated for precise herbicide distribution and contact. This piece of equipment will also be utilized to maintain ball fields when the spray unit is removed. With it's hydraulic operated dump box and ball field drag, this Utility Maintenance Vehicle will be utilized daily for dragging fields, and hauling aglime, black dirt, and garbage, etc. The Utility Maintenance Vehicle with the Field Line Striper is designed for applying liquid line marking paint on football, soccer, baseball, and softball fields. Parks Maintenance crews are currently lining fields with a homemade line marker mounted on a Toro lawn mower. As the number of athletic fields increase, the purchase of this piece of equipment will allow us to support daily applications during baseball, softball, soccer, and football seasons. 16200-~~ek Ave. S.E., Prior Lake, Minnesota155372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER COST BENEFIT ANALYSIS: . In 1997 and 1998 we gained four new ballfields which need dragging and striping. . We will save $300-400 per year on herbicides using modern equipment and proper calibrations. . Both of the vehicles are street legal and do not need to be transported on a trailer from site to site. We do not need to buy trailers or tie up a pickup truck to transport these vehicles. (Trailers cost approximately $1,700.00). . With the larger capacity tank (55 gallons vs. 7 gallons) on the new vehicle we can stripe six times more fields and save approximately two hours per day mixing paint. . In the next 2 years we will add 17 baseball, softball, soccer and football fields. . 100-120 Acres of park will be added to the existing system over the next 3 years. These acres require herbicide/fertilizer application. FISCAL IMP ACT: There is $33,574.00 identified for the purchase of this equipment in the Parks and Recreation Department Equipment Matrix which is identified . in the Capital Improvement Program. The C.I.P. and matrix were approved by the City Council at the May 19, 1997 meeting. The funding source is identified as the Revolving Equipment Fund. There is no trade- in vehicle included with this purchase. The bids came in as follows: Vendors MakeIModel Unit Cost Tax Total Cost MakeIModel Unit Cost Tax Total Cost TOTAL COST (Both Units) Cushman Motors Company M.T.I. Distributin!!: Co. Cushman 898632 with B&B sprayer and Rahn ballfield drag Toro/07202 Workman with sprayer and ballfield drag $20,086.00 1,305.59 $21,391.59 $23,823.00 1,548.50 $25,371.50 Cushman 898546 with Field Line Striper Toro 07210 Workman with Field Line Striper $12,052.00 783.38 $12,835.38 $12,705.00 825.82 $13,530.82 $34,226.97 $38,902.32 Both bids meet the City's specifications without significant exceptions. The lowest responsible bidder is Cushman Motors Company in the amount of $34,226.97. Both pieces of equipment and attachments came in at $34,226.97 which is $652.97 more than originally estimated. We were $1,815.75 under budget on the purchase of the articulating tractor. These savings will more than cover the $652.97 overage on the Cushmans and attachments. AG_BTRF.DOC 2 t , AL TERNA TIVES: 1) Approve Resolution 98-XX authorizing staff to purchase: One Cushman Utility Maintenance Vehic1e with herbicide sprayer and ballfield drag and One Cushman Utility Maintenance Vehic1e with Athletic field line striper in the amount of $34,226.97. 2) Table this agenda item for a specific reason. 3) Deny this agenda item for a specific reason. RECOMMENDATION: Staff recommends Alternative No. 1 ACTION REQUIRED: Motion and second to approve Resolution 98-XX Qj)~ Reviewed by: Paul Hokeness JJ' d R e.tion Director AG_BTRF.DOC 3 RESOLUTION 98-xx RESOLUTION APPROVING THE ACCEPTANCE OF BID AND PURCHASE OF TWO UTILITY MAINTENANCE VEHICLES WITH ATTACHMENTS. MOTION BY: SECOND BY: WHEREAS, The 1998 Equipment Replacement Fund and Matrix identifies the purchase of one (1) utility maintenance vehicle with herbicide sprayer and ballfield drag, and one (1) utility maintenance vehicle with athletic field line striper WHEREAS, Pursuant to call for bids for the purchase of one (1) utility maintenance vehicle' with herbicide sprayer and ballfield drag, and one (1) utility maintenance vehicle with athletic field line striper, the following bids were solicited, received, and tabulated as follows, and Vendors Cushman Motors ComDanv M.T.I. Distributing: Co. MakeIModel Cushman 898632 with B&B sprayer Toro/07202 Workman with and Rahn ballfield drag sprayer and ballfield drag Unit Cost $20,086.00 $23,823.00 Tax 1,305.59 1,548.50 Total Cost $21,391.59 $25,371.50 . MakeIModel Cushman 898546 with Field Line Toro 07210 Workman with Field Striper Line Striper Unit Cost $12,052.00 $12,705.00 Tax 783.38 825.82 Total Cost $12,835.38 $13,530.82 TOTAL COST (Both Units) $34,226.97 $38,902.32 WHEREAS, After analyzing the bids, the apparent lowest responsible bidder is Cushman Motor Company in the amount of$34,226.97. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, Minnesota, that the bid in the amount of $34,226.97 for one (1) utility maintenance vehicle with herbicide sprayer and ballfield drag, and one (1) utility maintenance vehicle with athletic field line striper be awarded to Cushman Motor Company. AND FURTHER, That $34,226.97 be drawn from the Equipment Replacement Fund for the purchase of this equipment. Passed and adopted this day of ,1998. YES NO Mader Kedrowski Schenck Petersen Wuellner Mader Kedrowski Schenck Petersen Wuellner { Seal} City Manager City of Prior Lake