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HomeMy WebLinkAbout5D - Directives Status Report; Jan - Jun 1998 CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: SUBJECT: JULY 6,1998 5D BRET WOODSON, ASSISTANT CITY MANAGER 1998 CITY COUNCIL DIRECTIVES STATUS REPORT DISCUSSION: Current Circumstances The purpose of this agenda item is to review the status of various directives the City Council has made to the staff to accomplish certain work during 1998. In an effort to assure that Council concerns are addressed, the staff maintains a list of "Directives". The directives are organized on an annual basis. During the first half of 1998, the City Council referred fifty four directives to the staff for completion. Of those, a total of forty six are complete, one is ongoing, and seven are in progress and incomplete at this time. For those that are incomplete, we have provided an estimated date of completion. In addition, there are three directives remaining from 1997. Issues: If the Council has questions on the staff interpretation of a directive or its present status, the July 6 meeting would be an appropriate time for such a discussion. ALTERNATIVES: 1. 2. Accept the 1998 Directives as presented. Amend Directives as desired and adopt amended Directives. RECOMMENDATION: Alternative 1. ACTION REQUIRED: Motion and Second as l~t of the Consent Agenda to approve the Directive liS,! atus report as presented. REVIEWED BY: 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER .(JC{< ...,',-............. Me~tiJl~ ])~t~< ... 4/21/97 8/18/97 11/3/97 1/5/98 1/5/98 1/5/98 1/5/98 1/5/98 1/5/98 1/20/98 1/20/98 1/20/98 98DIR. DOC 1998 CITY COUNCIL DIRECTIVES (revised 7/1/98) 97-14 97-36 97-52 98-01 98-02 98-03 98-04 98-05 98-06 98-07 98-08 98-09 . Public Works and Parks and Recreation 8/15/98 Planning/Public Works 11/02/98 AdministrationlEDA 7/6/98 Planning 1/20/98 All Ongoing Administration Update Administration 2/13/98 Administration 1/20/98 Planning 2/01198 Planning 3/18/98 City Council 1/23/98 Lake Advisory Committee 7/6/98 Parks Advisory and Lake Advisory Committee review wet lands and return to the Council with recommendations on land that does not currently serve a public purpose. Initiate a process to approve an official map showing the ring road as part of the Priordale area redevelopment. Review TH 13 Task Force Study Results and reach Consensus w~th a~l parties. Report back to City Council. Prepare Bluff Ordinance definition to protect the slope and slope stability of bluffs for Council consideration and approval. Develop Return for Investment evaluation on purchases, incorporate into agenda report. Check whether City of Prior Lake committed to a town meeting on the Amphitheater Proposal in letters to residents. Workshop agenda items: Cable TV Utilization and City Council Bylaws Place ad in Prior Lake American and provide copies of City Council Applications. Write a letter to those homeowners affected by the new flood plain re~ulations. As part of new zoning ordinance, clarify language in bluff ordinance by adding diagrams, and defining "landing" and "deck" so they may not be interposed. Consider applying bluff ordinance to lots outside shoreline district. Have suggestions for February 13th and 14th Workshop Agenda to City Manager. Meet with representatives from Sportsmen's Club, Snowmobile Clubs, and Prior Lake Association, DNR, 1 '\llNlaEmWAW:::m/:I:\'" .............................................. \j\j\j\j~ ~\~\~~~\~~j\~~j~~\j~~~jjjjjjjjj~jjj\\\jI\jII~j\j\j\j\j\j\jI1\j\j\j~ ..... ......................................... .... ......................................... ........................................................................................... ..... ......................................... .... ......................................... .....-......................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .............................................. ............................................... .......................................... . ...................................... ....lJND..............p;....J.t.....w.....w.......y;......................'. .. . . . .... . .......... ~:~:~ :::: ": : ::'. ,,: . :::. 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Dite}i....... 1/20/98 1/20/98 2/2/98 2/2/98 2/17/98 3/2/98 3/2/98 3/2/98 3/2/98 3/2/98 3/2/98 98DIRDOC 98-10 98-11 98-12 98-13 98-14 98-15 98-16 98-17 98-18 98-19 I 98-20 1998 CITY COUNCIL DIRECTIVES (revised 7/1/98) City Attorney Sheriffs Office, etc., to discuss the lake accesses and thin ice issues for next year to see if there is a coordinated way to implement appropriate safety measures for snowmobiles, thin ice, etc. for next winter. Report to Council on how the City can better regulate problems of residential noise such as dirt bikes. As part of new zoning ordinance, address rooftop screening and landscaping requirements for commercial buildings. Calculate the cost of cable-casting all advisory body meetings for the remainder of the year and report to City Council. Check to determine if there are engineers who will provide a certification of slope stability as required by the new bluff ordinance language. If none can be found, then consider what if any amendments are appropriate to the new bluff ordinance. Staff investigate the process by which proceeds of land sales could be placed in redevelv!,U1ent fund. Strategic Plan and Purchasing Policy as workshop items within 60 days. Reconsider CSAH 42/ Rutgers / Timothy intersection to reach solution acceptable to Savage, Scott County, and Prior Lake. Recommend whether the sidewalk along Northwood Road should be plowed in Winter 1999 together with annual maintenance policy review. Provide a report to the Council which recommends on or off street ~arkin1k for fisherpersons along CSAH 21. Report to the Council regarding alternate accesses for use once Shady Beach is closed. I Prepare a resoiution for City Council consideration - - 4/20/98 Planning 3/24/98 Administration 3/2/98 Planning 2/20/98 Planning/City Attorney 8/3/98 Admin 4/6/98 Admin, Engineering, Council Subcommittee 3/16/98 Parks and Recreation 11/2/98 Parks and Recreation 4/6/98 Parks and Recreation 4/6/98 I Public Works 3/16/98 2 DONE DONE DONE DONE 1:111111111111111111111.11111111 DONE DONE - DONE DONE DONE .cc....... M~~ti#~ .J)at~":<:,."'., 3/2/98 3/16/98 3/16/98 3/16/98 3/16/98 3/16/98 3/16/98 98DIR.OOC 1998 CITY COUNCIL DIRECTIVES (revised 7/1/98) 98-21 Building 3/2/98 3/16/98 98-28 Parks 3/16/98 98-29 Engineering 3/16/98 98-30 Administration 4/6/98 98-31 City Attorney 4/6/98 98-32 Planning 4/6/98 98-33 Engineering 98-22 Admin 3/20/98 98-23 Parks 3/20/98 98-24 Planning 3/18/98 98-25 98-26 Administration Engineering 3/20/98 3/18/98 98-27 Administration 9/15/98 4/15/98 5/18/98 5/4/98 requesting a speed study to review the speed on CSAH 12 from TH 13 to CSAH 17. Allow certificates of occupancy and Building Permits for Burdick 3. Follow up with legislators on $2 million bill. Balanger, Wolff, Robling, Kelso. Check with Parks Advisory Committee on moving meeting night to Wednesday so that Jim Petersen can attend. Zoning Ordinance meeting 7:00 - 10:00 rather than 5 :30 p.m. May go up to section 11.02 page 94 Arrange City Council and Tribal Council dinner Advise Lake Advisory Committee of the InflowlInfiltration concerns of City Council along Northwood-be aware. Pete Schenck would like to help develop a Web site and Internet options with staff. Include cost analysis and what City intends to gain. Check with Savage on the possibility of a Joint Powers arrangement for stri1Jing ball fields. Research Wensmann/Pike Lake issue regarding overhead cost reduction. Check with LAC, PAC, PC, EDA to see if they want meetings cablecast. Negotiate agreement with Spring Lake Township in accordance with original draft of sewer and water agreement and staff recommendations. Prepare a resolution with findings of fact supporting the planning commission decision to deny a setback variance for a trash enclosure-Burdick properties. Staff explore putting a stop sign at Blind Lake Trail and Wilderness. 3 DONE DONE DONE DONE DONE DONE _J DONE DONE DONE DONE DONE DONE .qg..............)..........])~r~fUY~.... MeetJng ...[NumberP ...f)at~..................... ...................................................... 4/6/98 4/6/98 4/6/98 4/20/98 4/20/98 5/4/98 5/4/98 5/4/98 5/4/98 5/4/98 5/4/98 98DIIU)()C 98-34 98-35 98-36 98-37 98-38 98-39 98-40 98-41 98-42 98-43 98-44 1998 CITY COUNCIL DIRECTIVES (revised 7/1/98) Planning Administration 4/20/98 Parks and Engineering 6/15/98 Planning Mayor Engineering 9/8/98 Public Works Maintenance Mayor 7/6/98 Public Works Parks and Recreation Administration 7/1198 Bring bluff ordinance back to Council for discussion. Write a letter to petitioner confirming that grandfathering with respect to building permitlbluff ordinance. Staff prepare a report regarding trees in the boulevard and decorative street lighting. Ask Planning Commission to provide recommendations to clarify bluff ordinance. Focus on: 1) Defining the term "engineer's certification"--clarify and determine if a synonym is better. 2) Identify the type(s) of structures which should be subject to the engineering required by the ordinance. Contact youth group and arrange for a presentation for the May 4 meeting identifying what has been done, present status and proposed activities. Provide a written overview to Council with agenda packet if possible. Establish process/policy for handling requests by residents for stop signs. Look at incorporating manual on uniform traffic control devices. Install 30 MPH signs as appropriate along Blind Lake Trail. Establish Task Force consisting of representation from the neighborhood, Sportsmen's Club, Law Enforcement, City Council and staff to evaluate and provide recommendations to the City Council by July 1 regarding winter usage of Shady Beach Access. Check to determine whether no parking with trailer signs are installed within 2500 feet ofthe Shady Beach access. Ask DNR whether Grainwood Fishing Pier could be moved to Lakefront so that parking can be provided. I Review existing Youth Advisory Committee and its 4 DONE DONE DONE DONE DONE - ...".., ..." ...." ....." , . DONE DONE DONE DONE DONE <J@...)<.............. I~~ti~g J)at~< 5/4/98 5/4/98 5/4/98 5/18/98 6/15/98 98DIR.DOC 1998 CITY COUNCIL DIRECTIVES (revised 7/1/98) 98-45 Parks and Engineering 5/18/98 98-49 Lake Advisory Committee 6/1198 98-50 Planning Commission 6/1198 98-51 Engineering 6/1198 98-52 Fire Department 6/15/98 98-53 Administration 98-46 MIS/Administration 98-47 98-48 Administration Planning 9/21/98 6/22/98 7/20/98 98-54 City Attorney/City Manager~ayorand Councilmember Wuellner 7/31/98 . function, evaluate what the City would like to do with regard to such issues, report to the Council about what role the City should play. Advise Parks and Engineering that their meetings are not intended to be videotaped in the immediate future. Arrange to meet with Bob Jader to discuss the software the City uses and its appropriateness. Write letter to Bill Hennen indicating the City's position Write an Ordinance Change allowing for Waiver of Survey Requirements for Decks if 1) Staff Visits the Site and Reviews the Documents to Ensure there is Minimum Risk to the City and it Complies with Zoning Ordinance Requirements, 2) The Property Owner Provides a Sketch and Letter of Indemnification and 3) A Handling Fee is Paid. Research Surface Water Ordinance Provisions (Speed Limits, Etc.), No-Wake Level Trigger, and Lake Level Issues. Hold a Public Hearing to consider Glynwater 1 st addition Preliminary Plat and Conditional Use Permit Staff research cost sharing with watershed for storm water trunk fee justification report. Staff research possibility of cost sharing with County or state for Opticon pre-emptive emefl~ency equipment. Provide a staff recommendation to City Council on Recognition for City employees for their contribution to storm clean-up efforts. Meet with Regency Coffee representatives. 5 DONE DONE DONE DONE - DONE DONE DONE - -