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Home My WebLink About5G - 1998 Capital Improvement Program ,) CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA # PREPARED BY: AGENDA ITEM: JUNE 15, 1998 5G PAUL HOKENESS, PARKS & RECREATION DIRECTOR CONSIDER APPROVAL OF RESOLUTION 98-XX AUTHORIZING THE AWARD OF BID FOR THE CONSTRUCTION OF ROAD, TRAIL, AND PARKING LOT IMPROVEMENTS IDENTIFIED IN THE 1998 PARKS CAPITAL IMPROVEMENT PROGRAM. DISCUSSION: Historv: On May 19, 1997, the City Council approved the 1998 CIP which contained the following two projects: 1. Memorial Park trail and parking lot. 2. The Ponds Athletic Complex road, parking lot, and trail. At the May 4, 1998 City Council meeting, staff was given approval to solicit bids for these two projects. The purpose of this agenda item is for Council to award the bid for these 1998 Parks Capital Improvement Program projects. Current Circumstances Memorial Park Trail and Parkinl! Lot Currently Memorial Park has one paved parking lot with 60 parking stalls. One half of these stalls are used by team members alone, resulting in a shortage of parking areas for spectators and other park users. The proposed parking lot will provide an additional 36 parking stalls. The trail will provide safe, handicap accessible access to the grandstand, bathrooms, play structure, basketball court, and picnic shelters. The Ponds Road. Parkin!! Lot. and Trails In 1997, the grading began for development of a road, parking lot, 16Z'O(Y~Bl~~eek Ave. S.E., Prior Lake, Minnesota155372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER trails, and athletic fields on the remaining 30 acres of land at the Ponds Athletic Complex. The first phase of this construction project was offset by a Department of Natural Resources grant. The proposed bituminous road and 44 stall parking lot will allow safe vehicle access and parking to and from Mushtown Road. The road and parking lot are essential with the expansion of athletic fields and the increased numbers of park users. The construction inspection, sub grade preparation, Class 5 placement, and backfilling on these projects will be done by parks maintenance staff. By doing so, we will save money and allow a full commitment of funding to the hard surface costs. Issues: The trails at the Pond's are an important element. As identified in the Comprehensive Plan, trail connections between neighborhoods is an objective which the City has established for itself. These trails will connect Mushtown Road, W oodridge Estates, and Wilderness Ponds neighborhoods. These trails would allow for safe, handicap accessible access to the athletic fields, play structure, bathrooms, archery range, and other amenities within the parks. The proposed parking lots will provide additional off street parking in these parks. This will create a safer park environment for users. Conclusion: The bid opening for these projects was held Tuesday, June 2, 1998 at 10:00 a.m. at the Prior Lake Maintenance Center. Of the four (4) bids received for the concrete curb and gutter portion of the project, the lowest responsible bidder appears to be Jim Clausen Construction in the amount of$38,768.00. Of the six (6) bids received for the bituminous portion of the project, the lowest responsible bidder appears to be Valley Paving in the amount of $84,399.60. The total cost of these projects is $123,167.60. The total budgeted for these parking lots, trails, and road projects for 1998 is $227,000.00. Staff was pleasantly surprised by the low bids. Estimates were based upon bituminous tonnage for the parking lots, lineal feet of path, and lineal feet of concrete curbing. One way in which we saved money AG98CIP2.DOC 2 ALTERNATIVES: AG98CIP2.DOC on this project and the reason we feel the bids came in low was that Park crews did all of the prep work, which included the hauling and placement of the class 5 (base material). We feel that the two apparent lowest bidders are reputable firms and will do an outstanding job. Valley Paving is currently doing the bituminous work on County Road 21. We have used Jim Clausen Construction for curb work in the parks and they have done quality work at a very reasonable price. Financing of these projects is through the Capital Park Fund. The following table shows the bid tabulations for these project. VENDOR Concrete Curb & Gutter Jim Clausen Constr. McNamara Contractors Expert Asphalt Barber Construction Bituminous Valley Paving McNamara Contractors Vi-Con Inc. Prior Lake Blacktop Expert Asphalt Barber Construction The alternatives are as follows: BID AMOUNT 38,768.00 42,760.60 45,635.00 84,565.00 84,399.60 87,854.25 99,795.00 107,670.55 139,166.25 181,275.00 1. Approve Resolution 98-XX authorizing award of bids for road, trails, and parking lots at The Ponds Athletic complex and Memorial park to the following contractors: Curb and Gutter: Jim Clausen Construction in the amount of $38,768.00. Trails and ParkinlZ Lot Bituminous Valley Paving in the amount of$84,399.60 For a total cost of$123,167.60 2. Table the Agenda item for a specific reason. 3. Deny this Agenda item for a specific reason. 3 RECOMMENDED MOTION: REVIEWED BY: AG98CIP2.DOC , , " ,....... ....,.,. Staff recommends Alternative No. 1 Motion and second as part of the consent agenda to approve Resolution 98-XX authorizing the award of bid to Jim Clausen Construction for concrete curb and gutter work in the amount of $38,768.00 and award of bid to Valley Paving for bituminous work in the amount of $84,399.66 and authorized the Mayor and City Manager to enter into a contract with both companies to provide work according to the plans d specifications. Frank Boyles, 4 ~1Illii'_ I" liia .UW;"",,,,,,,4i,,,...IIIiii." ~i' :rkr'l!f---- -.. ,. .. "" . , ". ., RESOLUTION 98-xx RESOLUTION AUTHORIZING THE A WARD OF BID FOR THE CONSTRUCTION OF ROAD, TRAIL, AND PARKING LOT IMPROVEMENTS IDENTIFIED IN THE 1998 PARKS CAPITAL IMPROVEMENT PROGRAM. MOTION BY: WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, SECOND BY: the following road, trails, and parking lot projects are scheduled for completion in the 1998 Capital Improvement Program: The Ponds Athletic Complex road, parking lot and trails Memorial Park parking lot and trail the City of Prior lake is committed to providing Trails, Parking Lots, and other park amenities in accordance with the Comprehensive Park and Trail Plan, and trails provide our residents the opportunity to enjoy our City Parks, and trails are an essential link between neighborhoods and business areas, and parks, and parking lots provide off street parking for park users and reduce congestion on City streets, and the City's Capital Improvement Program scheduled this construction in 1998 and allocates funds therefore, and pursuant to the call for bids for concrete curb and gutter and bituminous for these projects, the following bids were solicited, received, and tabulated as follows: VENDOR Concrete Curb & Gutter Jim Clausen Constr. McNamara Contractors Expert Asphalt Barher Construction J3ID AMOUNT 38,768.00 42,760.60 45,635.00 84,565.00 Bituminous Valley Paving 84,399.60 McNamara Contractors 87,854.25 Vi-Con Inc. 99,795.00 Prior Lake Blacktop 107,670.55 Expert Asphalt 139,166.25 Barber Construction 181,275.00 and, 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNIlY EMPLOYER " WHEREAS, After analyzing the bids, the apparent lowest responsible bidder is Jim Clausen Construction for concrete curb and gutter work in the amount of$38,768.00 and Valley Paving for bituminous work in the amount of $84,399.66 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, Minnesota, that award of bids for Road, Trails, and Parking Lot Improvement projects be approved as set forth above. FURTHER, The City Manager is hereby authorized to return bid securities submitted with the proposals to the vendors following the execution of contract; and, FURTHER, The Mayor and city Manager are authorized to execute the contract on behalf of the City. Passed and adopted this 15th day of June, 1998. YES NO I Mader I Kedrowski I Schenck I Petersen I Wuellner Mader Kedrowski Schenck Petersen Wuellner { Seal } City Manager City of Prior Lake rs98cip2.doc 1fV .... ".'1!Ifo . ~ .. . !I1'\I"<"....,.;,j,. "jloilllill '11:_ ~! /\,1ffl..1 m. II ..'~